Fleet Operations Assistant – Vehicle Inventory & Logistics

Budget Utah; Salt Lake City (UT); On-site; USD 36,000 - 48,000; Full time

Job summary

Budget Utah is hiring a Fleet Operations Assistant to help manage vehicle inventory, coordinate new deliveries, and support fleet logistics and admin tasks. The role involves receiving vehicles, preparing them for service, and updating records in fleet systems.

You will work on coordinating shipments, maintaining accurate paperwork, and assisting with daily operations in an outdoor lot environment with a hands-on team.

Qualifications

• Prior experience in fleet operations, vehicle inventory, logistics, transportation, or administrative support.
• Strong organizational and time-management skills.
• Attention to detail and accuracy with paperwork and data entry.
• Ability to multitask and work in a fast-paced environment.
• Dependable, punctual, and able to work independently and as part of a team.
• Comfortable working around vehicles and in an outdoor lot environment.

Responsibilities

• Fleet Inventory & Lot Management: maintain daily vehicle inventories and monitor locations.
• New Vehicle Deliveries & Fleet Preparation: receive, inspect, sign for deliveries, prep for service, and track paperwork.
• Fleet Administration & Data Entry: update vehicle info in BRS, Orion, and related systems; maintain records.
• Vehicle Transportation & Logistics: coordinate shipments and liaise with transport companies.
• Vehicle Repairs & Maintenance Coordination: support with NR tickets and movement records.
• General Responsibilities: keep timekeeping, attendance, and work areas organized and secure.

Skills

Organizational skills

Time management

Attention to detail

Multitasking

Teamwork & dependability

Tools

BRS

Orion

Job description

Description

Join Our Fleet Operations Team!

Are you organized, dependable, and enjoy working around vehicles? We are looking for a Fleet Operations Assistant to help manage vehicle inventory, coordinate new vehicle deliveries, support fleet logistics, and keep daily operations running smoothly.

This is a hands‑on position that combines vehicle inventory management, data entry, transportation coordination, and administrative support. You will play an important role in managing our rental fleet, from receiving new vehicles to preparing them for service and coordinating vehicle shipments.

Key Responsibilities

Fleet Inventory & Lot Management

• Complete and maintain accurate daily vehicle inventories.
• Monitor vehicle locations, including new arrivals, damaged vehicles, and out-of-service units.
• Organize vehicle placement and coordinate temporary parking areas when needed.
• Assist with keeping the fleet lot organized and operating efficiently.

New Vehicle Deliveries & Fleet Preparation

• Receive, inspect, and sign for incoming vehicle deliveries.
• Process delivery paperwork and submit Bills of Lading (BOLs).
• Prepare vehicle packets, print temporary permits, and assign vehicle trackers.
• Verify vehicle and paperwork information for accuracy.
• Ensure vehicles are properly prepared for service, including removing shipping materials, installing vehicle numbers, registration, insurance cards, stickers, and trackers.

Fleet Administration & Data Entry

• Enter and update vehicle information in company systems, including BRS, Orion, and related websites.
• Maintain accurate fleet records and organize required paperwork.
• Assist with filing, tracking, and processing vehicle documentation.

Vehicle Transportation & Logistics

• Coordinate vehicle shipments and organize transport loads.
• Communicate with transportation companies regarding vehicle pickups and deliveries.
• Prepare vehicles for transport, including paperwork, tracker removal, and system updates.
• Update vehicle statuses and maintain accurate records in BRS.
• Assist with title requests and other transportation documentation.

Vehicle Repairs & Maintenance Coordination

• Support fleet specialists and mechanics with daily operational needs.
• Prepare and track Non-Revenue (NR) tickets for vehicles sent to dealerships or body shops.
• Record and update vehicle mileage when units leave or return to the lot.
• Maintain accurate documentation for repair-related vehicle movements and chase vehicles.

General Responsibilities

• Maintain accurate timekeeping and follow scheduled work hours.
• Communicate attendance issues and time-off requests according to company procedures.
• Keep work areas clean, organized, and secure, including completing weekly Friday cleanup responsibilities.

Why Join Our Team?

• Hands‑on experience in the automotive and rental car industry.
• Opportunity to develop fleet operations and logistics skills.
• Work with an experienced team in a fast‑paced environment.
• Opportunity for growth within the company.

Requirements

What We're Looking For

• Previous experience in fleet operations, vehicle inventory, logistics, transportation, or administrative support.
• Strong organizational and time‑management skills.
• Attention to detail and accuracy with paperwork and data entry..
• Ability to multitask and work in a fast‑paced environment.
• Dependable, punctual, and able to work independently and as part of a team.
• Comfortable working around vehicles and in an outdoor lot environment.