Administrative Assistant

RXinsider LTD.; Baltimore (MD); Hybrid; USD 42,000 - 56,000; Full time

Benefits offered by this job

Paid training

Health benefits

Tuition reimbursement

Vacation/PTO after 90 days

Job summary

Sharps Medical Waste Services in Baltimore seeks an Administrative Assistant to support daily operations, manage communications, scheduling, and record-keeping with accuracy and discretion.

The ideal candidate will be punctual, detail-oriented, and capable of working independently or as part of a team; the role offers paid training, health benefits, tuition reimbursement, and vacation after 90 days.

Qualifications

• Working knowledge of standard office equipment.
• Excellent organizational and time management skills.
• Strong analytical abilities and problem-solving aptitude.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong communication skills, both written and verbal.
• Ability to work independently and as part of a team.
• Must pass pre-employment criminal background check and drug screening.

Responsibilities

• Manage incoming calls, emails, and correspondence efficiently.
• Assist with scheduling, calendar management, and meeting coordination.
• Maintain organized records, files, and office supplies.
• Prepare reports, presentations, and other documents as needed.
• Support HR and operations teams with onboarding and administrative tasks.
• Perform data entry, filing, and database management accurately.
• Assist in coordinating company events and team activities.
• Maintain confidentiality and handle sensitive information with discretion.
• Troubleshoot and resolve minor office issues or elevate as appropriate.
• Other duties as needed.

Skills

Office equipment

Organizational skills

Analytical skills

MS Office

Communication

Teamwork

Job description

Description

Come join the largest independent Medical Waste Service Provider in the country for an exciting position! We provide excellent customer service to local hospitals and healthcare professionals and represent one of the most prominent companies in the Medical Waste Industry. Join an economically stable industry that offers you long-term career development across 35+ locations.

We are looking for an Administrative Assistant to help with the organization and running of the daily administrative operations of the company. The ideal candidate will be a punctual, hard-working individual who can undertake a variety of office support tasks while working diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion, and will be a self-starter eager to learn new duties along the way. This role comes with paid training, leading health benefits, tuition reimbursement, and vacation/PTO after 90 days, making it a great opportunity to grow within a stable and expanding company.

Key Responsibilities

• Manage incoming calls, emails, and correspondence efficiently.
• Assist with scheduling, calendar management, and meeting coordination.
• Maintain organized records, files, and office supplies.
• Prepare reports, presentations, and other documents as needed.
• Support HR and operations teams with onboarding and administrative tasks.
• Perform data entry, filing, and database management accurately.
• Assist in coordinating company events and team activities.
• Maintain confidentiality and handle sensitive information with discretion.
• Troubleshoot and resolve minor office issues or elevate as appropriate.
• Other duties as needed.

Requirements

• Working knowledge of standard office equipment (copiers, scanners, printers, etc.)
• Excellent organizational and time management skills.
• Strong analytical abilities and problem-solving aptitude.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong communication skills, both written and verbal.
• Ability to work independently and as part of a team.
• Must pass pre-employment criminal background check and drug screening.

Why Join Sharps

Sharps Medical Waste Services offers a mission-driven, collaborative environment where employees contribute directly to meaningful operational impact. In this role, you will play a central part in maintaining financial integrity, supporting audits, and enabling data-driven decisions that help Sharps grow and scale responsibly. You will gain exposure to cross-functional operations and the opportunity to help implement innovative finance processes.

EEO Statement

Sharps Medical Waste Services is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.