Fleet Specialist I

Texas A&M University System; Commerce (TX); On-site; USD 36,000 - 48,000; Full time

Job summary

Texas A&M University System seeks a Fleet Specialist I to coordinate and maintain university fleet vehicles and transportation resources in Commerce, TX. You will perform inspections, manage records, and support maintenance and driver training to ensure safe operations.

The role requires attention to detail, basic software skills, and the ability to work with internal departments and vendors. This entry-level position offers exposure to fleet operations and regulatory compliance within a large

Qualifications

• Education: High School Diploma or GED.
• Two years of related experience.
• Basic knowledge of Microsoft Word, Excel, and PowerPoint.

Responsibilities

• Conduct routine inspections of fleet vehicles and identify maintenance, repair, cleaning, or safety needs.
• Coordinate preventive maintenance, repairs, inspections, and service appointments with internal and external service providers.
• Maintain accurate fleet records including vehicle maintenance, fuel usage, mileage, registrations, permits, and related documentation.
• Enter and update vehicle information within fleet management systems and applicable State of Texas vehicle reporting systems.
• Assist with vehicle registration renewals, title processing, and compliance with applicable state, federal, university, and departmental requirements.
• Monitor fleet inventory levels and coordinate the purchase and stocking of vehicle and cleaning supplies.
• Assist with maintaining departmental inventory records and conducting annual inventory activities.
• Coordinate vehicle cleaning and fueling activities to ensure vehicles remain safe and operational.
• Support driver certification processes and maintain associated records and documentation.
• Conduct vehicle safety orientations and provide basic operational training to authorized drivers.
• Assist in coordinating transportation schedules, rider lists, transportation requests, and driver assignments.
• Prepare monthly and recurring fleet-related reports, including fuel, toll, vehicle usage, maintenance, and motor pool reports.
• Serve as a substitute driver when operational needs require and when properly licensed.
• Communicate with drivers, vendors, and university departments regarding vehicle availability, maintenance status, and transportation needs.
• Support and participate in emergency response.

Skills

Two years experience

Microsoft Word

Excel

PowerPoint

Education

High School Diploma/GED

Tools

MS Word

Excel

PowerPoint

Job description

Job Title

Fleet Specialist I

Agency

East Texas A&M University

Department

Transportation

Proposed Minimum Salary

Commensurate

Job Location

Commerce, Texas

Job Type

Staff

Job Description

SUMMARY: Entry-level operational role responsible for coordinating and maintaining university fleet vehicles and transportation resources. Performs vehicle inspections, maintains fleet records, coordinates maintenance and repairs, assists with driver certification and training activities, supports transportation operations, and helps ensure compliance with applicable safety and regulatory requirements.

DUTIES & RESPONSIBILITIES:

• Conduct routine inspections of fleet vehicles and identify maintenance, repair, cleaning, or safety needs.
• Coordinate preventive maintenance, repairs, inspections, and service appointments with internal and external service providers.
• Maintain accurate fleet records including vehicle maintenance, fuel usage, mileage, registrations, permits, and related documentation.
• Enter and update vehicle information within fleet management systems and applicable State of Texas vehicle reporting systems.
• Assist with vehicle registration renewals, title processing, and compliance with applicable state, federal, university, and departmental requirements.
• Monitor fleet inventory levels and coordinate the purchase and stocking of vehicle and cleaning supplies.
• Assist with maintaining departmental inventory records and conducting annual inventory activities.
• Coordinate vehicle cleaning and fueling activities to ensure vehicles remain safe and operational.
• Support driver certification processes and maintain associated records and documentation.
• Conduct vehicle safety orientations and provide basic operational training to authorized drivers.
• Assist in coordinating transportation schedules, rider lists, transportation requests, and driver assignments.
• Prepare monthly and recurring fleet-related reports, including fuel, toll, vehicle usage, maintenance, and motor pool reports.
• Serve as a substitute driver when operational needs require and when properly licensed.
• Communicate with drivers, vendors, and university departments regarding vehicle availability, maintenance status, and transportation needs.
• Support and participate in emergency response.
• Performs other duties as assigned.

MINIMUM REQUIREMENTS:

• Education: High School Diploma/GED
• Experience / Knowledge / Skills: Two years of related experience. Basic knowledge of Microsoft Word, Excel, and PowerPoint.
• Ability to: Ability to troubleshoot and diagnose equipment problems. Ability to conduct training classes; ability to multitask and work cooperatively with others and strong interpersonal skills.
• Licensing/Professional Certifications: Valid Texas Driver's License (Commercial Class B) or acquire one within 180 days of employment.
• Physical Requirements: o Ability to inspect vehicl

In addition, on January 27, 2026, Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly, if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate.

A Presidential proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Please be advised that Texas A&M University will NOT pay this fee. Therefore, if you need immigration sponsorship for your employment, we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Texas A&M University subject to this fee.