Fleet & Shop Safety Admin Support

Knife River - Midwest; Sauk Rapids (MN); On-site; USD 30,000 - 37,000; Full time

Benefits offered by this job

Medical, Dental, & Vision Insurance

Health Savings and Flexible Spending

401(k) with Company Match

Profit Sharing

Paid Time Off

Paid Sick Time

8 Paid Holidays

Company Paid Life and AD&D Insurance

Short-term Disability

Employee Assistance Program

Years of Service Recognition

Voluntary Life Insurance for Employees

Job summary

Knife River is seeking an administrative support professional to assist transportation and shop compliance programs. The role focuses on maintaining regulatory records, coordinating documentation, and ensuring audit readiness for safe operations.

Typical schedule is Monday - Friday 8AM - 4:30 PM, with duties spanning DOT screens, driver qualifications, data entry, and reporting. Proficiency in Microsoft Office and fleet software is preferred.

Qualifications

• High school diploma or equivalent; additional training preferred.
• Proficient in Microsoft Office with document formatting and reporting.
• Experience with fleet/office software such as UKG, Samba, Acrobat, Samsara, CAT Inspect, Smartsheet.
• Excellent verbal and written communication skills.
• Strong organizational abilities.
• Ability to manage multiple priorities with detail orientation.

Responsibilities

• Assist, monitor, and track scheduling of random and DOT drug screens.
• Assist, monitor, and track scheduling of DOT physicals for CDL drivers.
• Data entry and reporting for DOT regulatory compliance.
• Maintain DOT employment verifications.
• Submit regulatory files and reports to agencies on time.
• Data entry for driver qualification files in the region.
• Track safety data input and management using data tools.
• Run driver MVRs for annual or DOT needs.
• Prepare loss runs, safety records and injury reports.
• Report team participation in daily work plans and safety meetings.
• Support Region Fleet & Shop Safety Manager with data reviews.
• Monitor CSA violations and roadside inspections with maintenance.

Skills

Microsoft Office

Communication skills

Organizational skills

Multitasking

Education

High school diploma or equivalent

Tools

UKG

Samba

Adobe Acrobat

Samsara

CAT Inspect

Smartsheet

Job description

<\p>Good Pay! Good Benefits! Good People! Knife River is a PEOPLE-first company. Our team members are key to our success, and we are committed to giving them the tools, training, and time to do their jobs productively and go home safely each day. Please consider joining our growing team today!<\/\p>

At Knife River, we take care of our team because we know it’s our people who make us successful. We are one of the 10 largest construction materials producers/contractors in the Country. Our goal is to build strong teams that, in turn, build strong communities. We are also a publicly traded company on the NYSE with the ticker symbol KNF and part of the S&P MidCap 400 index.<\/\p>

ROLE OVERVIEW

This position provides administrative support for transportation and shop compliance programs by maintaining regulatory records, coordinating compliance documentation, tracking key deadlines, and ensuring audit readiness to support safe and compliant operations.

Typical schedule is Monday - Friday 8AM - 4:30 PM.

DUTIES AND/OR RESPONSIBILITIES (summary of components that make up the job)

• Assist, monitor, and track the scheduling of random and DOT drug screens.


• Assist, monitor, and track the scheduling of DOT physicals for CDL drivers.


• Data entry and reporting for DOT regulatory compliance.


• Verifications of employment DOT


• Ensures appropriate regulatory files and reports are submitted to the proper agency on a timely basis.


• Data entry of driver qualification files for all SMA's in the region.


• Data tracking software, where applicable, for accurate and timely safety data input and management.


• Runs employee MVRs for Annual, DOT regulation, or as needed.


• Preparing loss runs, safety records and injury reports for trends and patterns.


• Review and report team participation in daily work plans, safety meetings, and other safety related safety reporting.


• Assist Region Fleet & Shop Safey Manager with monitoring all data for reviews.


• Monitor and track CSA violations & roadside inspections with maintenance repairs and PMs


• Routine auditing of data for reviews.


• Works closely with region safety, fleet, shop personnel.


• Provide fleet and shop management with data analysis, reporting, and trend insights.


• Ensure DOT, MSHA, OSHA, EPA, DNR, safety and environmental regulation compliance.


• Always work safely and take action to prevent any and all unsafe actions, processes, and behaviors.


• Perform other duties as assigned.

MINIMUM REQUIREMENTS (minimum educational, experience, or other relevant job requirements)

• High school diploma or equivalent; additional training and/or related experience preferred.


• Knowledge of general office procedures, records management, and personnel-related processes.

PREFERRED REQUIREMENTS (preferred requirements i.e. certifications, software use, etc.)

• Proficient in Microsoft Office applications (Word, Excel, Outlook, PowerPoint, and Teams), including document creation and formatting, spreadsheet management, and reporting.


• Experience with business and fleet management software such as UKG, Samba, Adobe Acrobat, Samsara, CAT Inspect, and Smartsheet.


• Excellent interactions skills with employees.

KNOWLEDGE, SKILLS, AND ABILITIES (types and extent of knowledge, skills or abilities an incumbent must possess to complete the job responsibilities satisfactorily)

• Excellent verbal and written communication skills.


• Strong organizational skills.


• Ability to manage multiple priorities, maintain attention to detail, and work effectively with a variety of individuals and departments


• Able to work independently and under time constraints.

COMPENSATION:

$22.00 - $27.00 per hour depending on experience.

BENEFITS:

• Medical, Dental, & Vision Insurance


• Health Savings and Flexible Spending Accounts


• 401(k) with Company Match


• Profit Sharing


• Paid Time Off


• Paid Sick Time


• 8 Paid Holidays


• Company Paid Life and AD&D Insurance


• Short-term Disability


• Employee Assistance Program


• Years of Service Recognition


• Voluntary Life Insurance for Employees, Spouses, and Dependents


• Critical Illness Plan


• Accident Coverage Plan


• Hospital Indemnity

ADDITIONAL INFORMATION:

Knife River is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, age, color, religion, gender, gender identity, sexual orientation, national origin, disability, protected Veteran status or any other protected category under applicable state/federal laws.

Subject to pre-employment drug testing and background checks.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.