Fleet Services Administrative Coordinator

Saber Power, LLC; Town of Texas, Northern (WI, KY); Hybrid; USD 42,000 - 52,000; Full time

Benefits offered by this job

Health plans

Dental & Vision coverage

401(k) matching

Life insurance

Job summary

Saber Power Services is seeking an administrative professional to support Fleet operations. The role focuses on maintaining accurate fleet records, registrations, inspections, and compliance documents, while coordinating with Fleet Managers, coordinators, and field personnel.

The candidate will learn and report through our Motive dash cam system, assist with onboarding/offboarding, and contribute to warehouse office needs. Strong Excel/Outlook skills and dependable attendance are required.

Qualifications

• High school diploma or equivalent.
• 2+ years in administrative, office, operations, fleet, transportation, construction, or related roles.

Responsibilities

• Maintain fleet records and documentation.
• Manage vehicle and equipment files (registration, inspections, maintenance records).
• Ensure fleet docs are current and filed properly.
• Track registrations, inspections, permits, tags, and compliance docs.
• Record vehicle/equipment assignments and mileage.
• Onboard/offboard vehicle/equipment assignments.
• Update fleet databases and spreadsheets.
• Identify missing or outdated documentation and follow up.
• Learn Motive dash cam system and create reports.
• Support warehouse office operations as needed.
• Write purchase orders for warehouse.
• Coordinate shipping for Fleet operations.
• Monitor and maintain day-to-day fleet expenses.

Skills

Organization

Attention to Detail

Communication

Time Management

Follow-Through

Data Entry

Problem Solving

Customer Service

Multitasking

Adaptability

Teamwork

Initiative

Accountability

Professionalism

Analytical Skills

Education

High School Diploma

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

Microsoft Teams

Motive

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Gulf Coast - Rosharon TX, Rosharon, TX, US

Saber Power Services,a portfolio company of Greenbelt Capital Partners, is a fully integrated electrical power system services firm providing end-to-end solutions across utility, renewables and battery storage, industrial, petrochemical, and other markets. Based in Houston, Texas, Saber Power offers deep subject matter expertise and uses an engineering-led approach to designing, installing, testing, and maintaining medium and high-voltage electrical infrastructure. Saber serves clients locally, nationally, and abroad.

Saber Power Services seeks an administrator who will work closely with the Fleet Manager, Fleet Coordinators, expeditors, Safety, Accounting, and field personnel to ensure fleet-related information, documentation, records, schedules, and communications are accurate, current, and properly maintained.

Duties and Responsibilities:

• Maintain accurate and organized electronic and physical fleet records.
• Maintain vehicle and equipment files, including registration, inspections, maintenance records, service documentation, and other applicable records.
• Ensure required fleet documentation is current and properly filed.
• Assist with tracking vehicle registrations, inspections, permits, tags, and other compliance-related documentation.
• Maintain accurate records of vehicle assignments, mileage, equipment assignments, and department information.
• Assist with onboarding and offboarding vehicle/equipment assignments.
• Update fleet databases, spreadsheets, and tracking systems as information changes.
• Identify missing, outdated, or incomplete documentation and follow up with the appropriate personnel.
• Learn our businesses vehicle dash camera system "Motive", creating reports and assisting with any info coworkers may need.
• Help assist with office needs when applicable; be a team player and help the flow of the warehouse office.
• Writing purchase orders for warehouse
• Shipping services for Fleet operations
• Help assist and maintain day to day fleet expenses

Qualifications:

• High school diploma or equivalent required.
• 2+ years of administrative, office, operations, fleet, transportation, construction, or related experience preferred.
• Previous fleet, transportation, construction, utility, or industrial experience preferred.
• Experience working in a fast-paced administrative or operational environment.
• Experience maintaining records, documentation, spreadsheets, and databases.
• Experience with Microsoft Office, particularly Microsoft Excel and Outlook.
• Ability to learn and utilize fleet management, telematics, maintenance, and company software systems.
• Experience with fleet management or telematics platforms such as Motive is preferred.
• Experience with vehicle maintenance records, work orders, invoices, purchase orders, or vendor documentation preferred.
• Familiarity with DOT, vehicle registration, inspection, or fleet compliance requirements is preferred.
• Must be dependable, punctual, and able to maintain regular attendance.
• Must be able to successfully meet applicable company pre-employment requirements.
• Ability to maintain confidentiality of company, employee, financial, and operational information.

Skills:

• Organization: Ability to keep large amounts of information, records, and documentation organized and easily accessible.
• Attention to Detail: Ability to identify errors, discrepancies, missing information, and upcoming deadlines.
• Communication: Strong professional written and verbal communication skills.
• Time Management: Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Follow-Through: Ability to track tasks from beginning to completion without constant supervision.
• Computer Skills: Proficient with Microsoft Office, including Excel, Outlook, Word, and Teams.
• Data Entry: Ability to accurately enter, update, and maintain large amounts of information.
• Problem Solving: Ability to identify issues, research solutions, and elevate problems appropriately.
• Customer Service: Ability to work professionally with employees, vendors, repair facilities, and other departments.
• Multitasking: Ability to manage competing priorities while maintaining accuracy.
• Adaptability: Willingness and ability to learn new software, systems, processes, and procedures.
• Teamwork: Ability to work effectively with Fleet, Operations, Safety, Accounting, HR, and field personnel.
• Initiative: Ability to recognize what needs to be done and act without always being directed.
• Accountability: Takes ownership of assigned responsibilities and follows through on commitments.
• Professionalism: Maintains a positive, dependable, and professional attitude when interacting with employees and outside partners.
• Analytical Skills: Ability to review fleet data, reports, invoices, maintenance records, and other information for accuracy and discrepancies.

Safety is a Core Value with our organization. We work SAFELY or not at all.

We offer an excellent benefits package designed to support your health, well-being, and financial future. Our Total Rewards Plan includes a choice of two comprehensive medical plans, dental and vision coverage, and company-paid short-term and long-term disability insurance. We also provide company-paid basic life insurance for employees and their dependents. Additional benefits include a 401(k) plan with company matching, flexible spending accounts (FSAs), and more. Beyond our benefits, we pride ourselves on fostering an outstanding work environment where employees feel valued and supported. Learn more about our Total Rewards Plan here .

Saber Power Services is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.