Fleet Services Administrative Clerk

Hertz; Newark (NJ); On-site; USD 20,000 - 29,000; Full time

Benefits offered by this job

Discount on Hertz Rentals

Paid Time Off

Medical, Dental & Vision plan options

401(k) employer matching

Paid Parental Leave & Adoption

Employee Assistance Program

Educational Reimbursement

Voluntary Insurance Programs - Pet

Perks & Discounts - Theme Park Tickets

Gym Discounts

Job summary

Hertz is seeking a Fleet Services Administrative Clerk in Newark, NJ. You will support vehicle registration, titling, MSOs, license plate inventory, and fleet documentation while ensuring compliance with DMV rules and accurate record-keeping.

This role emphasizes organization, multi-tasking, and teamwork. Qualifications include a high school diploma or GED, strong communication skills, proficiency with Microsoft Office, and the ability to work overtime as needed.

Qualifications

• HD diploma or GED required; ability to meet deadlines.
• Strong multitasking and organizational skills.
• Excellent verbal and written communication.
• Proficiency with Microsoft Office; willing to learn new systems.
• Ability to work overtime as needed.

Responsibilities

• Track and maintain MSOs and ensure correct location reassignment.
• Process vehicle registrations using DMV systems and verify compliance.
• Manage license plate inventory and assets in fleet systems.
• Handle Bills of Lading, vehicle deliveries, and related documents.
• Resolve discrepancies and communicate issues to supervisors.

Skills

Multitasking

Organizational skills

Communication

Attention to detail

Team player

Independent worker

Microsoft Office

Overtime readiness

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Job description

Job Description

Join Our Team as a Fleet Services Administrative Clerk! We are seeking a detail-oriented and organized professional to support vehicle registration, titling, fleet documentation, and administrative operations. This position is covered by a union agreement and is subject to union initiation fees and monthly dues.

Pay: $18/hr

MSO Control

• Track and maintain accountability for Manufacturer Statements of Origin (MSOs).
• Verify that MSOs are assigned to the correct location and ensure proper reassignment when needed.
• Maintain accurate ownership of documentation and records.

Registration Operations

• Process vehicle registrations using DMV systems and terminals.
• Ensure compliance with state DMV regulations and reporting requirements.
• Organize, package, file, and manage license plate inventory.
• Create and maintain license plate assets within fleet management systems.
• Scan and electronically file registration and titling documents.
• Perform additional registration and titling duties as assigned.

Vehicle Delivery Support

• Maintain records and accountability for Bills of Lading (BOLs).
• Retrieve and distribute license plates for vehicle deliveries and maintenance activities.
• Complete vehicle installations in fleet systems and print key tags.
• Ensure license plates are organized by vehicle location.
• Scan and file Bills of Lading and related documentation.

Problem Solving & Support

• Communicate issues promptly to supervisors.
• Resolve registration, titling, and documentation discrepancies.
• Collaborate with team members to support efficient fleet operations.

Qualifications & Experience

• High School Diploma or GED required.
• Ability to work efficiently under tight deadlines and prioritize multiple tasks.
• Strong multitasking, organizational, and problem-solving skills.
• Excellent verbal and written communication skills.
• Self-motivated with strong attention to detail.
• Team-oriented and supportive of colleagues.
• Ability to work independently with minimal supervision.
• Proficiency in Microsoft Office Suite and willingness to learn new systems.
• Ability to work overtime as business needs require.

What You’ll Get

• Discount on Hertz Rentals
• Paid Time Off
• Medical, Dental & Vision plan options
• Retirement programs, including 401(k) employer matching
• Paid Parental Leave & Adoption Assistance
• Employee Assistance Program for employees & family
• Educational Reimbursement & Discounts
• Voluntary Insurance Programs - Pet, Legal/Identity Theft, Critical Illness
• Perks & Discounts - Theme Park Tickets, Gym Discounts & more

About Us

The Hertz Corporation operates the Hertz, Dollar Car Rental, Thrifty Car Rental brands in approximately 9,700 corporate and franchisee locations throughout North America, Europe, The Caribbean, Latin America, Africa, the Middle East, Asia, Australia and New Zealand. The Hertz Corporation is one of the largest worldwide airport general use vehicle rental companies, and the Hertz brand is one of the most recognized in the world.

US EEO STATEMENT

At Hertz, we champion and celebrate a culture of diversity and inclusion. We take affirmative steps to promote employment and advancement opportunities. The endless variety of perspectives, experiences, skills and talents that our employees invest in their work every day represent a significant part of our culture – and our success and reputation as a company.

Individuals are encouraged to apply for positions because of the characteristics that make them unique.

EOE, including disability/veteran