Fleet Service Administrator

Iron Eagle HydroTech Inc.; Minnesota; On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

PTO

8 Paid Holidays

Full Benefits: Medical, Dental, Vision

Retirement options

Job summary

Iron Eagle HydroTech Inc. is seeking a Fleet Service Administrator to join our in-office team in Saint Paul, MN. The role focuses on DOT compliance, documentation, and maintenance scheduling for a CDL fleet, ensuring accuracy and safety while supporting daily operations with clerical tasks.

The ideal candidate will be highly organized, detail-oriented, and proficient in Microsoft Office. You will handle file management, driver logs, and communication with mechanics and vendors to minimize

Qualifications

• Experience in an administrative or clerical role, preferably in trucking/logistics/fleet management.
• Strong familiarity with DOT compliance, regulations, and record-keeping.
• Excellent written and verbal communication.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and basic bookkeeping software.

Responsibilities

• DOT compliance and record-keeping: ensure DOT requirements and safety rule adherence.
• Fleet maintenance and scheduling: coordinate routine and emergency maintenance for trucks and trailers.
• Office administration: manage calls, emails, correspondence, reports, presentations, and travel arrangements.

Skills

Administrative experience

DOT knowledge

Organizational skills

MS Office

Typing/transcription

Communication skills

Tools

Basic bookkeeping software

Job description

Job Description

About Us

For over two decades, Iron Eagle HydroTech Inc. has been proudly serving the greater Saint Paul area. Since 2000, we have built a reputation for excellence, reliability, and top-tier service. As we continue to grow, we are looking for a highly organized and detail-oriented Fleet Service Administrator to join our in-office team and keep our fleet running smoothly and safely.

Position Overview

As the Fleet Service Administrator, you will be the backbone of our fleet operations. This is a dedicated, in-office clerical role focused on managing the compliance, documentation, and maintenance scheduling for our fleet of CDL Class A, B, and C semi-trucks and trailers. If you are a meticulous organizer with a sharp eye for DOT regulations and a passion for keeping things moving, we want you on our team.

What We Offer:

At Iron Eagle HydroTech Inc., we value our employees' hard work and dedication. We offer a highly competitive compensation package, including:

• Robust Paid Time Off (PTO) * 8 Paid Holidays
• Full Benefits Package: Comprehensive Medical, Dental, and Vision insurance.
• Retirement Options: Secure plans to help you invest in your future.

Key Responsibilities:

DOT Compliance & Record Keeping

• Regulatory Oversight: Ensure 100% compliance with all Department of Transportation (DOT) and safety requirements.
• File Management: Organize, update, and maintain comprehensive office files, DOT records, driver logs, and medical certificates.
• Health & Safety: Manage and track all health, safety, and incident records in accordance with company and federal guidelines.

Fleet Maintenance & Scheduling

• Service Coordination: Schedule and track routine and emergency maintenance for all Class A, B, and C semi-trucks and trailers.
• Logistics Support: Coordinate with mechanics and vendors to minimize vehicle downtime.

Office Administration & Clerical Support

• Communication: Professionally manage incoming calls, emails, and daily correspondence.
• Documentation: Handle transcription, prepare reports, create presentations, and assist with document formatting.
• Calendar Management: Schedule and coordinate meetings, appointments, and travel arrangements.
• Financial & Inventory Admin: Assist with basic bookkeeping, expense tracking, and monitoring/ordering office supplies.
• Team Support: Assist team members with administrative tasks to ensure daily operations run seamlessly.

Qualifications & Skills:

• Experience: Proven experience in an administrative or clerical role, ideally within the trucking, logistics, or fleet management industries.
• DOT Knowledge: Strong familiarity with DOT compliance, regulations, and record-keeping requirements is highly preferred.
• Skills: Exceptional organizational skills, high attention to detail, and proficiency in typing/transcription.
• Communication: Excellent written and verbal communication skills.
• Tech Savvy: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and basic bookkeeping software.

Company Description

Work is for an industrial waterjet company based on St. Paul, MN. We use ultra high pressure water to complete industrial hydrodemolition, hydro scarification, hydroblasting, etc. projects primarily for municipalties or general contractors working on municipal projects. You will work under the direct supervision of the Iron Eagle HydroTech Program Manager.