Fleet Safety Coordinator

Ayers Basement Systems LLC; Lansing (MI); On-site; USD 55,000 - 75,000; Full time

Job summary

Ayers Basement Systems LLC in Michigan seeks a Fleet Safety Coordinator to oversee DOT compliance for company vehicles and to ensure safety across operations.

You will train drivers, manage inspections, coordinate maintenance, and interact with state regulators while supporting on-site teams.

Qualifications

• 2+ years of experience with DOT fleet maintenance and safety programs.
• Bachelor's degree preferred or an equivalent experience/education mix.
• DOT and OSHA certifications preferred.
• Strong communication and presentation skills; able to influence at all levels.
• Proficiency with fleet software and MS Office (Word, Excel, PowerPoint).

Responsibilities

• Coordinate fleet safety, maintenance, and DOT compliance for company vehicles.
• Maintain DOT qualification files (medical cards, licenses, training).
• Communicate with state authorities to ensure updated registrations and insurance.
• Install and troubleshoot GPS and camera systems; support roadside emergencies.
• Lead vehicle safety meetings and coach drivers on safe driving practices.
• Review inspections daily and reassign or repair vehicles as needed; coordinate maintenance.

Skills

DOT/FMCSA knowledge

Driver safety training

Strong communication skills

Fleet management coordination

GPS/camera troubleshooting

English proficiency

Education

Bachelor’s degree preferred

DOT/OSHA certification preferred

Tools

Samsara

MS Office

Job description

Description

At Ayers Basement Systems, we are believers that more is possible. Joining our team means leading our brand recognition and furthering our purpose to redefine our industry.

Job Overview:

This role coordinates the fleet and DOT safety compliance for all vehicles owned by Ayers Basement Systems, Grand Bay Electric, and East End Plumbing to help in redefining the contracting industry.

Key Responsibilities:

• Tracks fleet safety and maintenance records through fleet software ensuring all vehicles are in safe, operating condition.
• Ensures compliance with all DOT safety requirements through driver safety training, safety ride-alongs, remedial safety training,
• Builds strong relationships with employees/drivers through daily interactions and leading vehicle safety meetings.
• Coaches and trains employees on driver safety requirements/policies and safe driving habits.
• Communicates with the Michigan Secretary of State to ensure all vehicles have updated registration and proof insurance in the vehicle, and updated stickers/tags on the license plate.
• Maintains DOT qualification files and ensures updated compliance (i.e., medical cards, physicals, drivers license, and required safety training).
• Reviews vehicle inspection reports daily and ensures they are being completed. If the inspection shows that a vehicle should be put out of service, assigns a new vehicle to the crew, and arranges for the vehicle to be repaired.
• Coordinates fleet preventative maintenance and other maintenance repairs.
• Keeps an updated list of insured drivers on file with our insurance company.
• Installs and troubleshoot vehicle GPS systems and camera systems.
• Assists employees with emergency roadside situations.
• Lives out the company’s purpose, mission, and values.
• Any all duties as assigned by supervisor.

Knowledge, Skills, Abilities, and Other Characteristics:

• Valid drivers license with a safe driving record to visit jobsites and company owned buildings/properties
• Knowledge of DOT/FMCSA and CSA rules and regulations to ensure program compliance.
• Skill in operating a personal computer and programs (Microsoft Word, Excel, PowerPoint)
• Ability to understand, speak, read, and write in English.
• Superior communication and presentation skills with ability to influence across all levels of the organization
• Strong technical aptitude for installing and troubleshooting vehicle GPS and camera hardware across the fleet
• Experience with Samsara software platform for fleet management operations preferred
• Ability to be on-call during nights and weekends to address roadside emergencies
• Demonstrated ability to critically analyze and resolve complete issues during emergencies, ensuring solutions are implemented

Education and Experience:

• 2 or more years experience with DOT fleet maintenance and safety programs
• Bachelors degree preferred or a combination of experience and education
• DOT and OSHA certification preferred