Fleet Procurement Specialist

Larimer County; Loveland (CO); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical, Dental, and Vision benefits

FSA or HSA (depending on plan)

Short- and Long-Term Disability

Employee Assistance Program

Basic Life/AD&D Insurance

Retirement Plan 401(a) with employer 


457(b) Deferred Compensation

Generous paid time off

Job summary

Larimer County Fleet is seeking a Fleet Procurement Specialist to manage vehicle and equipment procurement from planning through delivery. This in-person role supports Fleet replacement planning, asset records, and upfitting, coordinating with County departments, vendors, and Purchasing in Loveland, CO.

The position requires three years of procurement experience, a valid driver's license, and a high school diploma or GED.

Qualifications

• Identify vehicle and equipment needs and write specs for purchases, rentals, and upfitting.
• Prepare RFQs, bids, RFPs, and other purchasing documents; coordinate with Purchasing on solicitations and contracts.
• Track orders from purchase initiation through production, upfitting, and delivery; monitor schedules, costs, and delivery timelines.
• Inspect incoming vehicles and equipment for compliance with specifications and safety requirements; coordinate corrective action.
• Maintain purchasing acquisition, upfitting, warranty, and asset records; generate purchase orders and process receiving and accounting updates.
• Three (3) years of experience in procurement standards and service-level agreements.
• High School Diploma or GED required.
• Possession of a valid Driver's License by date of hire required.

Responsibilities

• Identify vehicle and equipment needs and develop specifications for purchases, rentals, and upfitting.
• Prepare RFQs, bids, RFPs, and other purchasing documents; coordinates with Purchasing on solicitations and purchasing contracts.
• Track orders from purchase initiation through production, upfitting, and delivery; monitors schedules, delays, specification changes, costs, and delivery timelines.
• Inspecting incoming vehicles and equipment for compliance with approved specifications, safety requirements, and conditions; identifies discrepancies or damage and coordinates corrective action.
• Maintain purchasing acquisition, upfitting, warranty, and asset records; generates purchase orders and processes receiving and accounting updates.

Skills

Strategic thinking

Fleet knowledge

Vendor management

Contract negotiation

Data analysis

Cross-department collaboration

Education

High School Diploma or GED

Tools

Fleet management software

Lifecycle tracking

Data analytics tools

Job description

We are hiring a Fleet Procurement Specialist. This position manages Fleet vehicle and equipment procurement from planning and specification development through purchasing, upfitting, and delivery. Coordinates with County departments, vendors, and Purchasing to ensure acquisitions meet operational needs, budget requirements, and purchasing standards. Oversees procurement processes, contract and vendor coordination, asset records, and delivery inspections while supporting Fleet replacement planning, asset disposition, pool vehicles, and Key Valet.

This will be an in-person position, 7:30 AM to 4:00 PM M-F.

What you'll be doing:

• Working with County departments to identify vehicle and equipment needs and develop specifications for purchases, rentals, and upfitting.
• Preparing requests for quotations (RFQs), bids, requests for proposals (RFPs), and other purchasing documents; coordinates with Purchasing on solicitations and purchasing contracts.
• Tracking vehicles and equipment orders from purchase initiation through production, upfitting, and delivery; monitors schedules, delays, specification changes, costs, and delivery timelines.
• Inspecting incoming vehicles and equipment for compliance with approved specifications, safety requirements, and conditions; identifies discrepancies or damage and coordinates corrective action.
• Maintaining purchasing acquisition, upfitting, warranty, and asset records; generates purchase orders and processes receiving and accounting updates.

What we're looking for:

• Strong strategic thinking and technical fleet knowledge.
• Experience with fleet management software, vehicle lifecycle tracking, and data analysis.
• Experience developing technical vehicle specifications, managing vendor relationships, and negotiating contracts.
• Knowledge of government purchasing processes, including competitive bidding, RFPs, and purchasing compliance.
• Ability to collaborate with County departments to understand their unique vehicle and equipment needs.

• Three (3) years of experience in procurement standards and service-level agreements required.
• High School Diploma or GED required.
• Possession of a valid Driver's License by date of hire required.

Here’s what Larimer County offers for all Regular, Limited Term, and Appointed positions:

• Medical, Dental, and Vision benefits
• FSA or HSA (depending on the medical plan)
• Short- and Long-Term Disability
• Employee Assistance Program
• Basic Life/AD&D Insurance
• Accident and Critical Illness Insurance
• Retirement Plan 401(a) with employer match
• 457(b) Deferred Compensation
• Generous paid time off, including vacation, sick leave, and holidays

An offer of placement is contingent upon the successful completion of required pre-employment checks or testing.

Larimer County is an Equal Opportunity Employer and prohibits discrimination and harassment in all employment practices on the basis of race, color, religion, sex (including pregnancy, gender identity or expression, and sexual orientation), national origin, marital status, disability, genetic information, age, military status, or any other characteristic protected by law or regulation.