Fleet Operations Coordinator

maine; Augusta (ME); On-site; USD 29,000 - 40,000; Full time

Job summary

Department of Administrative and Financial Services Central Fleet Management in Augusta, Maine is hiring a Fleet Operations Coordinator to manage fleet guidance, authorize repairs, and issue vehicles to agencies. The role involves coordinating with departments, processing payments, and ensuring vehicles are maintained and retired as needed.

You will work with a team of fleet professionals, overseeing a large fleet of electric, hybrid, plug-in, and standard vehicles, while learning skills for

Qualifications

• Four years of automotive service experience with administrative exposure.
• Experience coordinating fleet operations and vehicle repairs.
• Ability to communicate effectively, both written and verbally.

Responsibilities

• Authorize repairs and maintenance based on vehicle type.
• Issue and track vehicle assignments across departments.
• Maintain vehicle inventory, logs, and repair records.
• Process payments for repairs and related charges.
• Coordinate with risk management and vendors on vehicle issues.

Skills

Office management

Vehicle operations

Telematics knowledge

Accident reporting

Communication skills

Tools

Telematics software

Diagnostic tools

Job description

Department of Administrative and Financial Services Central Fleet Management

Opening Date: October 20, 2026

Closing Date: November 3, 2026

Grade / Admin Unit: 19 / Professional/Technical

Job Class Code: 8133

Salary: $20.73 - $28.73 / Hourly

Position Number: 004600482

Location: Augusta

DESCRIPTION:

Come join Central Fleet Management, the team that keeps the State of Maine light duty vehicle fleet on the road. Whether it be Inland Fisheries & Wildlife, Marine Resources, Human Services, or any other agency in State government, Central Fleet Management needs a Fleet Operations Coordinator to provide fleet guidance to our customers regarding all aspects of fleet management; authorizing vehicle repairs, assisting with accidents, explaining policies and procedures, issuing vehicles to agencies, managing that use and assisting with disposal of vehicles at the end of their useful life. In addition, you will have the opportunity to learn valuable skills which will offer you chances for advancement within our organization and throughout State government.

You will be part of a team of fleet professionals, and service a wide variety of fleet customers. Our team centrally manages the entire State fleet of light duty vehicles, allowing the agencies to focus on their services to the public.

This work involves coordinating and providing administrative services for a large fleet of electric, hybrid, plug-in, and standard vehicles. Responsibilities include determining and authorizing repair needs based on vehicle type, assigning and receiving vehicles from state departments and agencies, determining types of vehicles for department and agency use based on needs, issuing lease assignments, reviewing accident reports, and processing payments for repairs. Work is performed under limited supervision.

REPRESENTATIVE TASKS:

• Determines and authorizes repairs and maintenance of vehicles based on vehicle type to ensure proper and safe operation.
• Receives, prepares, documents, and registers vehicles in order to place them into service.
• Codes and approves payment of electronic payment vehicle charges with the state procurement card provider to ensure prompt payment for the customer and vendor.
• Codes and approves payment of invoices in order to account for vehicle expenses and ensure invoices are processed in a timely manner.
• Reviews and analyzes vehicle costs and expenditures based on vehicle type to determine the proper disposition of each vehicle.
• Receives and examines vehicle accident reports involving leased and rental vehicles to coordinate payment with the Risk Management Division.
• Determines and authorizes repairs, cleaning, and maintenance of all vehicle types to prepare the vehicles for auction.
• Assigns vehicles in order to ensure maximize useable life.
• Issues, tracks, and controls vehicle credit cards and toll highway passes to ensure appropriate use.
• Maintains vehicle inventory, repair, maintenance, and accident logs to document vehicle history.
• Assigns and oversees the work of others to ensure duties are performed in a timely and acceptable manner.
• Contacts vendors to resolve problems and ensure vehicle repairs and costs are appropriate based on vehicle type.

KNOWLEDGE, SKILLS, AND ABILITIES :

• Knowledge of modern office management principles, practices, procedures, and equipment.
• Knowledge of vehicle operations of standard, electric, hybrid, and plug-in vehicles.
• Knowledge of standard, electric, hybrid, and plug-in vehicle repairs, maintenance, parts, and procedures.
• Knowledge of new and advanced technologies and terminologies for internal combustion engines.
• Knowledge of plug-in hybrid vehicles and full electric vehicles technology and terminology, operation, safety features, and their charging equipment, procedures, and locations.
• Knowledge of telematics devices software and maintenance codes.
• Knowledge of diagnostic scan tools and procedures, including the most modern internal combustion engines.
• Knowledge of state vehicle inspection and registration.
• Knowledge of related risk management policies and procedures.
• Knowledge of accident reporting procedures.
• Ability to diagnose basic, electric, hybrid, and plug-in vehicle problems.
• Ability to adapt to the evolving vehicle technologies across all vehicle types.
• Ability to authorize and control vehicle repairs and maintenance.
• Ability to establish and maintain effective working relationships.
• Ability to evaluate and appraise vehicle fair market value.
• Ability to communicate effectively.
• Ability to write clearly and effectively.

MINIMUM QUALIFICATIONS

Four (4) years experience in automotive service to include one (1) year of administrative experi