Fleet Operations & Compliance Specialist

Linde; City of Tonawanda (NY); On-site; USD 63,000 - 93,000; Full time

Job summary

Linde Inc. in Tonawanda, NY is seeking a Fleet Coordinator to manage the full lifecycle of company vehicles, from requisition to disposal, while maintaining precise inventory and compliance across multiple systems.

You will coordinate registrations, renewals, and documentation, work with vendors, and drive cost-saving measures. The role requires 2+ years in fleet coordination, strong Excel/Office skills, and independent, customer-focused problem solving.

Qualifications

• High school diploma required; bachelor's degree preferred.
• 2+ years of fleet coordination experience, including high-volume leases.
• Proficient in Microsoft Excel (pivot tables, formulas), PowerPoint, Word.
• Experience with web-based fleet management and business software applications.
• Knowledge of vehicle insurance, title processing, registration, and documentation requirements.

Responsibilities

• Manage full fleet lifecycle: requisition, assignment, transfer, replacement, decommissioning, and surplus disposition.
• Maintain vehicle inventory, lease records, and location data in fleet systems.
• Coordinate registrations, titles, permits, insurance renewals, and regulatory compliance.
• Partner with fleet management companies and vendors to ensure accurate documentation and compliance.
• Oversee acquisitions, deliveries, retirements, rentals, and accessory/equipment purchases.
• Coordinate transfers and reallocation of surplus inventory to support operations.
• Monitor mileage, traffic violations, and fleet policy adherence.
• Review and approve vehicle repair/maintenance requests within authority.
• Assist with fleet replacement planning and identify vehicles meeting replacement criteria.
• Generate/analyze fleet reports to support data accuracy and decision-making.
• Identify/craft cost-saving initiatives to reduce maintenance/management costs.
• Recommend process improvements/tech solutions to enhance operations.

Skills

Excel

PowerPoint

Word

Fleet coordination

Communication

Stakeholder management

Problem solving

Independent work

JDE

SAP

Education

High school diploma

Bachelor's degree preferred

Tools

JDE

SAP

Fleet management software

Job description

Linde Inc. in Tonawanda, NY is seeking a Fleet Coordinator to manage the full lifecycle of company vehicles, from requisition to disposal, while maintaining precise inventory and compliance across multiple systems.

You will coordinate registrations, renewals, and documentation, work with vendors, and drive cost-saving measures. The role requires 2+ years in fleet coordination, strong Excel/Office skills, and independent, customer-focused problem solving.