Fleet Coordinator

Linde plc; City of Tonawanda (NY); On-site; USD 63,000 - 93,000; Full time

Job summary

Linde plc in the United States is seeking a Fleet Coordinator to manage the full lifecycle of company vehicles, from requisition to disposal, while maintaining inventory and lease records. You will coordinate registrations, insurance renewals, and regulatory compliance, and partner with vendors to ensure accurate documentation and vehicle compliance.

You will oversee acquisitions, deliveries, retirements, rentals, and accessory purchases, monitor mileage and policy adherence, review maintenance

Qualifications

• Two or more years of fleet coordination experience with high-volume vehicle leases.
• Strong problem-solving skills with a customer-focused approach.
• Ability to work independently in a fast-paced environment.

Responsibilities

• You will manage the full fleet lifecycle, including vehicle requisition, assignment, transfer, replacement, decommissioning, and surplus disposition
• Maintain vehicle inventory, lease records, and location data within fleet management systems
• Coordinate vehicle registrations, titles, permits, insurance renewals, and regulatory compliance requirements
• Partner with fleet management companies and third-party vendors to ensure accurate documentation and vehicle compliance
• Oversee vehicle acquisitions, deliveries, retirements, rentals, and accessory/equipment purchases
• Coordinate vehicle transfers and reallocation of surplus inventory to support operational needs
• Monitor mileage reporting, traffic violations, and adherence to fleet policies and procedures
• Review and approve vehicle repair and maintenance requests within established authorization limits
• Assist with fleet replacement planning and identify vehicles that meet replacement criteria
• Generate and analyze fleet reports to support data accuracy, policy enforcement, and operational decision-making
• Identify and implement cost-saving initiatives to reduce fleet maintenance and management expenses
• Recommend process improvements and technology solutions to enhance fleet operations and efficiency
• Collaborate with operations and distribution teams to ensure vehicles meet safety, technical, and business requirements

Skills

Fleet coordination

Customer-focused

Interpersonal communication

Education

High school diploma or equivalent

Bachelor's degree preferred

Tools

Microsoft Excel

PowerPoint

Word

JDE

SAP

Job description

• You will manage the full fleet lifecycle, including vehicle requisition, assignment, transfer, replacement, decommissioning, and surplus disposition
• Maintain vehicle inventory, lease records, and location data within fleet management systems
• Coordinate vehicle registrations, titles, permits, insurance renewals, and regulatory compliance requirements
• Partner with fleet management companies and third-party vendors to ensure accurate documentation and vehicle compliance
• Further, you will oversee vehicle acquisitions, deliveries, retirements, rentals, and accessory/equipment purchases
• Coordinate vehicle transfers and reallocation of surplus inventory to support operational needs
• Monitor mileage reporting, traffic violations, and adherence to fleet policies and procedures
• Review and approve vehicle repair and maintenance requests within established authorization limits
• Assist with fleet replacement planning and identify vehicles that meet replacement criteria
• And you will generate and analyze fleet reports to support data accuracy, policy enforcement, and operational decision-making
• Identify and implement cost-saving initiatives to reduce fleet maintenance and management expenses
• Recommend process improvements and technology solutions to enhance fleet operations and efficiency
• Collaborate with operations and distribution teams to ensure vehicles meet safety, technical, and business requirements

What makes you great

• You have a high school diploma required; bachelor's degree preferred
• Two (2+) years of fleet coordination experience, including management of high-volume vehicle leases
• Intermediate skill level in Microsoft Excel (pivot tables, formulas), PowerPoint, and Word
• Experience using web-based fleet management and business software applications
• You have knowledge of vehicle insurance, title processing, registration, and documentation requirements
• Strong problem-solving skills with a customer-focused approach
• Ability to work independently in a fast-paced, high-volume environment
• Strong interpersonal, communication, and stakeholder relationship management skills
• You have experience collaborating with internal teams, external vendors, and business partners
• Knowledge of JDE and/or SAP systems preferred

Why you will love working with us

Linde is a leading global industrial gases and engineering company with 2025 sales of $34 billion. We live our mission of making our world more productive every day by providing high-quality solutions, technologies and services which are making our customers more successful and helping to sustain, decarbonize and protect our planet.
Linde serves a variety of end markets such as chemicals & energy, food & beverage, electronics, healthcare, manufacturing, metals and mining. Linde’s industrial gases and technologies are used in countless applications, enabling space exploration and launch technologies, delivering ultra-high-purity and specialty gases for semiconductor manufacturing, providing life-saving medical oxygen and enabling clean hydrogen production and carbon capture to reduce greenhouse gas emissions. Linde also delivers state-of-the‑art gas processing solutions to support customer growth, efficiency improvements and emissions reductions.

What we offer you!

At Linde, the sky is not the limit. If you’re looking to build a career where your work reaches beyond your job description and betters the people with whom you work, the communities we serve, and the world in which we all live, at Linde, your opportunities are limitless. Be Linde. Be Limitless.
Linde offers competitive compensation and an outstanding benefits package. Enjoy access to health, dental, disability, and life insurance, paid holidays and vacation, 401(k) matching, pension benefits, an employee discount program, and opportunities for educational and professional growth. Additional compensation may vary depending on the position and organizational level. Build your future with us while making an impact every day!
Pay commensurate with experience. Open to salary range $63,375 - $92,950

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, protected veteran status, pregnancy, sexual orientation, gender identity or expression, or any other reason prohibited by applicable law.
Linde Inc. acts responsibly towards its shareholders, business partners, employees, society and the environment in every one of its business areas, regions and locations across the globe. The company is committed to technologies and products that unite the goals of customer value and sustainable development.
*The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position. Therefore employees assigned may be required to perform additional job tasks required by the manager.