Fleet Operations & Compliance Coordinator

NAFA Fleet Management Association; Catoosa (OK); On-site; USD 42,000 - 60,000; Full time

Job summary

NAFA Fleet Management Association in Oklahoma is seeking a Fleet Administrator to provide administrative and operational support to the Equipment Department, maintaining accurate fleet records and coordinating driver assignments. This role emphasizes organized recordkeeping and cross-functional collaboration.

You will handle invoices, registrations, compliance, and liaison between field personnel, mechanics, vendors and management; this is an office-based position with occasional shop visits to

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• 1-3 years of fleet, equipment, or transportation experience.
• Knowledge of fleet maintenance and equipment operations preferred.
• Proficiency with Microsoft Office, especially Excel, Word, Outlook.
• Strong attention to detail and accuracy; deadlines-driven.

Responsibilities

• Maintain accurate records for all company-owned and leased vehicles, trailers, and equipment.
• Track vehicle titles, registrations, permits, and insurance documentation.
• Review, verify, and code equipment invoices to the appropriate job, department, or cost code.
• Coordinate with vendors and internal departments to resolve invoice discrepancies.
• Process work orders, receipts, and supporting documentation for equipment expenses.
• Coordinate annual registration renewals for vehicles and trailers.
• Complete and submit title transfers, license plate applications, and other fleet-related documentation.
• Ensure fleet records comply with federal, state, and local regulations.
• Manage driver assignments and maintain driver-to-vehicle allocations.
• Coordinate vehicle transfers, assignments, and replacements based on operational needs.
• Provide administrative assistance to mechanics, shop personnel, and equipment management staff.
• Coordinate with accounting, operations, safety, and equipment personnel regarding fleet activities.

Skills

Attention to detail

Multitasking

Organizational skills

Recordkeeping

Time management

Communication skills

Problem-solving

Prioritization

Education

High school diploma or equivalent

Associate degree preferred

Tools

Microsoft Office Suite

Excel

Word

Outlook

Job description

NAFA Fleet Management Association in Oklahoma is seeking a Fleet Administrator to provide administrative and operational support to the Equipment Department, maintaining accurate fleet records and coordinating driver assignments. This role emphasizes organized recordkeeping and cross-functional collaboration.

You will handle invoices, registrations, compliance, and liaison between field personnel, mechanics, vendors and management; this is an office-based position with occasional shop visits to