Fleet Operations & Analytics Specialist

Vortex Companies, LLC; Houston (TX); On-site; USD 55,000 - 85,000; Full time

Job summary

Vortex Companies, LLC, a fast-growing infrastructure business, seeks a Fleet Operations Specialist to optimize fleet performance across the enterprise. You will analyze fleet data, develop reports in Excel and Power BI, and collaborate with Fleet Managers to improve utilization and reduce costs.

You will coordinate asset acquisitions, manage fleet data integrity, support telematics and fleet management software, and ensure DOT compliance.

Qualifications

• 3+ years of experience in fleet operations, transportation, logistics, construction equipment, or a related operational environment.
• Strong analytical skills with the ability to interpret operational data and translate insights into actionable recommendations.
• Working knowledge of DOT regulations, fleet compliance requirements, and commercial fleet operations.
• Experience with commercial vehicles, trailers, construction equipment and fleet asset management.
• Experience with fleet management software, telematics systems, and related technologies preferred.
• Advanced proficiency with Microsoft Excel and strong working knowledge of Microsoft Office.
• Excellent organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Strong communication and relationship-building skills with the ability to collaborate across all levels of the organization.
• Ability to travel up to 50%.

Responsibilities

• Develop, maintain, and analyze fleet operational, financial, utilization, and performance reporting using Microsoft Excel, Power BI, Power Automate, and fleet management systems.
• Support administration of fleet technologies, including telematics, fleet management software, fuel card programs, GPS, toll management, and business intelligence platforms.
• Partner with Fleet Managers to optimize fleet performance, asset utilization, operational efficiency, and cost management through data-driven insights.
• Coordinate fleet asset acquisitions, transfers, rentals, equipment auctions, and integration of newly acquired locations into fleet systems.
• Manage fleet data integrity and support system enhancements, reporting automation, API integrations, and workflow improvements.
• Coordinate equipment repair, maintenance, transportation logistics, and vendor relationships to support business operations.
• Support DOT compliance, fleet documentation, and conduct periodic fleet, vehicle, and equipment inspections.
• Develop, document, and continuously improve fleet processes, policies, procedures, and operational standards.
• Collaborate with Operations, Maintenance, Finance, Accounting, Procurement, Safety, and other cross-functional teams to support enterprise fleet initiatives.
• Support special projects and other fleet-related initiatives as assigned.

Skills

Analytical skills

DOT regulations knowledge

Excel proficiency

Communication skills

Tools

Fleet management software

Telematics systems

Job description

Vortex Companies, LLC, a fast-growing infrastructure business, seeks a Fleet Operations Specialist to optimize fleet performance across the enterprise. You will analyze fleet data, develop reports in Excel and Power BI, and collaborate with Fleet Managers to improve utilization and reduce costs.

You will coordinate asset acquisitions, manage fleet data integrity, support telematics and fleet management software, and ensure DOT compliance.