Fleet Operations Administrative Specialist

City of Punta Gorda; Punta Gorda (FL); On-site; USD 36,000 - 48,000; Full time

Job summary

City of Punta Gorda is seeking a skilled clerical professional to provide administrative assistance to staff and the Director of a department, with a focus on fleet operations. The role involves coordinating maintenance and documenting records to ensure efficient fleet service and regulatory compliance.

The position requires solid clerical experience, attention to detail, and the ability to manage multiple tasks, invoices, and correspondence related to fleet activities.

Qualifications

• High school diploma or GED required.
• Minimum of 3 years clerical experience in a reasonably fast-paced office environment.
• Experience in a fleet environment, dealership, or parts supplier preferred but not required.

Responsibilities

• Provide administrative support to staff and the Director of the department.
• Coordinate scheduling of preventative maintenance for fleet vehicles with the Fleet Mechanic.
• Maintain and track maintenance schedules, work orders, and service records in the fleet management system.
• Process vendor invoices related to parts, equipment, fuel, and contracted services; verify accuracy and submit for payment.
• Assist divisions with billing and cost allocations for fleet services.

Skills

English grammar

Office equipment

Customer relations

Proofreading

Oral and written communication

Schedule prioritization

multitask

Calm under pressure

Education

High school diploma or GED

3 years clerical experience

Fleet environment experience preferred

Tools

Fleet management system

Job description

City of Punta Gorda is seeking a skilled clerical professional to provide administrative assistance to staff and the Director of a department, with a focus on fleet operations. The role involves coordinating maintenance and documenting records to ensure efficient fleet service and regulatory compliance.

The position requires solid clerical experience, attention to detail, and the ability to manage multiple tasks, invoices, and correspondence related to fleet activities.