Fleet Manager

Ultipro; Englewood (CO); On-site; USD 97,000 - 145,000; Full time

Benefits offered by this job

Medical, Dental, Vision plans

Paid time off

Retirement plans

Job summary

The City of Englewood is seeking a Fleet Services Supervisor within the Public Works Department to organize and oversee vehicle and equipment maintenance, repair, and lifecycle management. You will ensure compliance with state and city requirements while coordinating with intergovernmental partners.

Reporting to the Deputy Director of General Services, you will lead Fleet Technicians and related staff, implement preventative maintenance, manage budgets, and maintain accurate records.

Qualifications

• Four (4) years’ increasingly responsible experience in the automotive industry.
• Three (3) years of supervisory experience.
• Knowledge of fleet management principles and practices.
• Ability to supervise and develop staff.

Responsibilities

• Organize, plan, prioritize, assign, supervise, and review the work of staff responsible for vehicle and equipment maintenance.
• Work with intergovernmental partners for vehicle maintenance agreements and updates.
• Implement preventative maintenance programs to prolong vehicle lifespans.
• Develop maintenance programs and monitor compliance with safety regulations.
• Prepare budgets and monitor expenditures for the division.

Skills

Supervision

Planning

Maintenance programs

Record keeping

Communication

Education

Associate’s degree

Tools

FASTER fleet software

Job description

Under general direction, organizes, monitors, and supervises the fleet services operation within the Public Works Department to perform a variety of technical tasks relative to vehicle and equipment maintenance with a focus on high quality service and work products. Directs activities of personnel engaged in inspecting, repairing, and maintaining a variety of vehicles and equipment to ensure compliance with state, federal and city requirements. Coordinates the acquisition and disposal of the city’s vehicle fleet.

REPORTING RELATIONSHIPS

Reports to: Public Works – Deputy Director of General Services

Direct Reports: Fleet Parts Specialist, Fleet Technician Lead, Fleet Technicians, and Fleet Coordinator

DUTIES AND RESPONSIBILITIES

The listed examples of work are not intended to be all-inclusive. They may be modified with additions, deletions, or changes as necessary.

• Organize, plan, prioritize, assign, supervise, and review the work of staff responsible for vehicle and equipment maintenance.
• Work with the City of Sheridan and the Cherry Hills Village as outlined in the approved intergovernmental agreements for vehicle maintenance, including updating and negotiating revised agreements when needed.
• Implement and monitor preventative maintenance programs to assure cost-effective maintenance in accordance with manufacturer’s specifications and prolong the lifespan of the vehicle; establish schedules and methods for providing vehicle and equipment maintenance services; allocate resources accordingly.
• Supervises all Division personnel including hiring, evaluation, coaching & development, and discipline. This includes, but isn’t limited to, coordination with the Human Resources Department completing all necessary forms and paperwork.
• Participate in the development of goals & objectives to deliver quality service at established levels of service; monitor and document levels of service on an on-going basis; prepare reports, as needed.
• Develop and implement policies & procedures to ensure high quality, consistent service, and operations; make recommendations for changes and improvements to existing policies and procedures; monitor work activities to ensure compliance with established policies & procedures.
• Implement and maintain a mechanic training and certification program to provide needed technical skills; develop individualized training plans for each staff member; assist with coordination of training.
• Ensure adherence to safety regulations; enforce safety practices and procedures; ensure employees receive appropriate safety training; ensure employees receive and utilize personal protective equipment.
• Provide oversight for compliance programs such as disposal of hazardous and toxic waste products; prepare, submit, and maintain records of all activities; respond to inquiries from compliance agencies; analyze and implement solutions to new requirements.
• Provide complete oversight, preparation, and administration of the division budget and Capital Equipment Replacement Fund (CERF) budget; submit budget recommendations; monitor expenditures to ensure budget is not exceeded.
• Oversee computerized fuel management system to ensure proper inventories and accurate billing to departments & external clients.
• Maintain vehicle and equipment maintenance records and repair costs; prepare charges for user departments & external clients.
• Maintain records and documentation regarding Division operations and programs using a computerized asset management software program; prepare reports on operations and activities, fuel usage, etc.; analyze records and reports to evaluate operational efficiency and economy.
• Monitor and oversee control of supplies and equipment needed for maintenance & repair activities; oversee the efficient and cost-effective ordering of parts, supplies, tools, and other materials; complete purchases in accordance with the city’s Procurement Policy; administer contracts.
• Identify vehicles and equipment in need of replacement; research alternatives and make recommendations in consultation with user departments; prepare specifications; create necessary documentation to purchase vehicles & equipment in accordance with the city’s Procurement Policy
• Solicit bids from vendors for various contract services following city procurement requirements; manage contracts for service in accordance with the established scope of work, including writing justification memorandums, etc. Examples include fuel for city vehicles, work that needs to be outsourced, upfitting, etc.
• Establish and maintain effective working relationships as well as communicate effectively with others including citizens, employees, government officials, and vendors; communicate effectively; investigate complaints and recommend corrective action as necessary to resolve concerns.
• Ability to work on call as needed.

Other Duties & Responsibilities

• Performs other duties as assigned and required.

Education

• Associate’s degree in a related field preferred

Work Experience

• A minimum of four (4) years’ increasingly responsible experience in the automotive industry; and
• A minimum of three (3) years of supervisory experience

Required Driver’s License: Valid Class B Commercial Driver's License

An equivalent combination of education, training and relevant job experience may be substituted.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge

• Knowledge of principles and practices of fleet management
• Knowledge of methods, techniques, and procedures involved in maintenance repairs and replacement.
• Knowledge of an automated fleet management system software and fuel monitoring programs, specifically knowledge of the software FASTER
• Knowledge of state & federal regulations pertaining to fleet operations and vehicle management & maintenance
• Knowledge of intermediate budgeting principles

Skills and Abilities

• Ability to function and perform effectively as a supervisor.
• Ability to plan, organize and direct the work of employees engaged in the repair, maintenance, and management of vehicles & equipment.
• Ability to develop maintenance programs and implement effective, proactive efforts to
• Ability to maintain accurate records, prepare reports, interpret data, and make recommendations.
• Ability to communicate clearly and effectively both orally and in writing.

Computer Skills - Strong skills required to work with computerized asset systems and Microsoft Office products.

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS

Work is performed primarily in an office setting as well as inside the City’s garage and occasionally outside. Works near moving mechanical parts; exposed to fumes, airborne particles and various chemicals, some of which may be toxic. The employee is exposed to various conditions including noisy, hot and cold conditions.

SALARY RANGE

$96,624.32 - $144,936.69/Annual Pay Rate

BENEFITS

The City of Englewood offers a comprehensive benefits package including but not limited to:

• Medical, Dental, and Vision Plans
• Retirement Plans
• Paid Time Off
• 12 Paid Holidays

More information about our benefits can be found here

APPLICATION DEADLINE

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.