Fleet Management Specialist.

Smithsonian Institution; Suitland (MD); On-site; USD 48,000 - 60,000; Full time

Job summary

The Smithsonian Institution seeks a Fleet Management Specialist to support the Transportation Program, handling shuttle services, cargo transport, and event-related mobility.

You will assist with asset intake, inspections, and data maintenance in FMIS and ERP, and help manage fuel card operations with invoicing and reconciliation, while supporting fleet communications and program updates.

Qualifications

• 1 year of specialized experience equivalent to GS-07 in the Federal service.
• Experience with mobile asset intake, inspection, and maintenance tracking.
• Experience entering/verifying data in FMIS or similar asset-management systems.

Responsibilities

• Assist intake, inspection, and maintenance scheduling of mobile assets.
• Maintain data accuracy in FMIS, ERP, and related systems.
• Support Fuel Card Program operations: transaction reviews and invoicing.
• Assist with asset disposal and fleet program communications.

Skills

FMIS data entry

ERP systems

Fleet data reconciliation

Fuel card program

Vendor invoices processing

Maintenance scheduling

Education

Bachelor-equivalent education or higher

Master's degree or J.D./LL.B. or foreign-equivalency

Tools

FMIS

GSA Fleet

Enterprise Resource Planning (ERP)

Job description

Duties

The Fleet Management Specialist provides management operational support to the Smithsonian Transportation Program, including shuttle services, cargo transport, and special event support.

In This Position, You Will

• Assist with the intake, inspection, documentation, and maintenance scheduling of mobile assets. Maintain and update technical data in the Fleet Management Information System (FMIS); create and review service work orders; track vehicle accidents; conduct basic market research; and support the Mobile Asset Disposal Program.
• Assist in maintaining the accuracy, completeness, and integrity of fleet management data by entering, validating, updating, and reconciling information within the Fleet Management Information System (FMIS), Enterprise Resource Planning (ERP), and related systems.
• Assist with fleet operations by responding to stakeholder inquiries; administering the Fuel Card Program, including transaction reviews, telematics monitoring, and troubleshooting; reconciling invoices and processing payments; maintaining financial documentation; registering vehicles in GSA Fleet; and managing license plate inventory.
• Administer the Fuel Card Program by reviewing fuel transactions, validating telematics data, resolving discrepancies, troubleshooting service issues, and maintaining accurate records to ensure uninterrupted fuel access and compliance with agency policies.
• Participate in the preparation of technical content for presentations, quarterly Unit Mobile Asset Coordinator (UMAC) meetings, and fleet-related communications. Assist with maintaining fleet program web content and communicating policies, procedures, and operational guidance.

Requirements

Conditions of employment

• Requires career/career-conditional status or eligibility.
• Males born after 12/31/59 must be registered with Selective Service.

Conditions of Employment

• Work is primarily sedentary with occasional walking, standing, or lifting of light materials.
• Work is performed in an office setting with occasional visits to fleet lots. Normal safety precautions apply.

Qualification requirements, including one year time-in-grade at the next lower grade level for promotion candidates, must be met within 30 days of the job announcement closing date. See the 'Required Documents' section for additional information.

For information on qualification requirements, see Qualification Standards Handbook for General Schedule Positions viewable on

Qualifications

Experience: You qualify for this position if you have one year of specialized experience equivalent to at least the GS-07 level in the Federal Service. For this position, specialized experience is defined as assisting with mobile asset intake, inspection, and maintenance tracking; entering and verifying technical data within a Fleet Management Information System (FMIS) or equivalent asset management system; supporting fuel program operations (such as reviewing transactions or resolving fuel card issues); and processing acquisitions and routine vendor invoices/billing.

Your resume must be no more than two (2) pages and should clearly demonstrate how your experience aligns with the responsibilities and specialized experience required for this position. Do not copy language directly from the vacancy announcement, as you will be deemed ineligible for consideration. Instead, provide detailed, descriptive information about your actual experience.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week.

Or Education

master's or equivalent graduate degree

or

2 full years of progressively higher-level graduate education leading to such a degree

or

LL.B. or J.D., if related

Special Instructions for Foreign Education: If you are qualifying by education and/or you have education completed in a foreign college/university described above, it is your responsibility to provide transcripts and proof of U.S. accreditation for foreign study. For instructions on where to fax these documents, see the "Required Documents" section of this announcement.

Or a Combination

Education and experience may be combined to meet the basic qualifications; For a full explanation of this option please see the

In an effort to streamline our hiring process, SI employees whose current position of record is in the same job series (0301) and who are in a Federal competitive service appointment as this advertised position, are not required to submit a transcript with your application package. However, if selected, you will be required to provide a copy of your transcript before your start date in the position.

Time-in-Grade Requirements: Under competitive merit promotion procedures, any individual who is currently holding, or who has held within the previous 52 weeks, a General Schedule position under a non-temporary appointment in the competitive or excepted service, must meet "time-in-grade" requirements (have served 52 weeks at the next lower grade of the grade for which you are applying).

Education

This job does not have an education qualification requirement.

Additional information

• This position is included in the bargaining unit.

Recruitment Incentive: Recruitment incentive(s) may be authorized for this position. However, approval for incentives are contingent upon various availability. If authorized, certain incentives will require the incumbent to sign a service agreement to remain in the Federal government for a certain time period.

Note: This statement does not imply nor guarantee an incentive will be offered and paid.

Selections may be made for vacancies across the Smithsonian Institution (SI). By applying to this position, you agree to allow your application and other personal information to be shared with one or more SI hiring officials for employment consideration for same/similar positions within the location(s) identified in this announcement.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

The Smithsonian offers a comprehensive benefits package that includes, in part, vacation and sick leave, holidays, health/life insurance, accident insurance, and excellent retirement program options.

Please see Benefits at

• Flexible Spending Accounts
• Health Insurance
• Leave
• Life Insurance
• Long Term Care Insurance
• Retirement Program