Fleet Maintenance Manager

Confidential Company; San Francisco (CA); On-site; USD 120,000 - 190,000; Full time

Job summary

Confidential Transportation Company is seeking a visionary Maintenance Manager to lead diesel maintenance, develop a strategic vision for the team, and ensure OSHA compliance. The role requires delegating to maintenance supervisors while fostering a positive, safe, and efficient work environment.

Responsibilities include managing maintenance programs, budgeting, and collaborating with Safety, Risk, and Continuous Improvement teams to drive process improvements and cost efficiency.

Qualifications

• 5+ years in maintenance/shop leadership, preferably in transportation.
• Experience managing diesel, battery electric, and hybrid fleets.
• Proven ability to lead safety programs and OSHA compliance.
• Strong cost management and vendor negotiation skills.

Responsibilities

• Lead maintenance supervisors and develop a comprehensive vision and mission for the maintenance team.
• Foster a diverse, inclusive, positive, respectful, and healthy work environment; promote professional development and mentoring.
• Establish and enforce safety policies and procedures to prevent incidents and ensure OSHA compliance.
• Provide leadership in developing policies to enhance safety and OSHA standards.
• Administer all planned maintenance programs, including safety hazards training and environmental considerations.
• Collaborate with Safety, Risk, and Continuous Improvement teams to implement process improvements for compliance and operational excellence.
• Adhere to preventive maintenance principles and quality management standards.
• Interact with public officials and staff at various levels; build strong working relationships.
• Oversee maintenance budget and track expenses to ensure cost-effectiveness.
• Coordinate with Authority Directors and vendors to manage contracts and capital expenditures.

Skills

Leadership

OSHA compliance

Budget & cost control

People development

Regulatory knowledge

Job description

This is an opportunity with a confidential transportation company.

Previous Bus/Diesel Maintenance Management experience is required for consideration.

We are seeking a visionary Maintenance Manager who can create a comprehensive vision and mission for our diesel maintenance team. This role requires a leader who can effectively delegate tasks and responsibilities to maintenance supervisors, ensuring a positive and efficient working environment. The Maintenance Manager will uphold strict adherence to OSHA guidelines and other regulations while demonstrating exceptional problem-solving and team-building skills.

Key Responsibilities:

Leadership and Management:

• Develop and promote a diverse, inclusive, positive, respectful, and healthy work environment.
• Offer professional, personal, and technical development opportunities, including continuous learning and mentoring.
• Establish and enforce operational safety policies and procedures to prevent incidents and ensure compliance with OSHA requirements.
• Provide leadership in developing company policies and programs to enhance safety awareness and meet OSHA standards.
• Administer all planned maintenance programs, including safety hazards training, OSHA regulations, and environmental considerations.
• Partner with Safety, Risk, and Continuous Improvement teams to implement process improvements, ensuring compliance and operational excellence.
• Adhere to preventive maintenance principles and quality management standards.

Regulatory and Compliance:

• Extensive knowledge of Federal, State, and Local laws related to maintenance.
• Ensure compliance with labor management policies and procedures.
• Ability to interact and communicate with public officials and all levels of staff, including managers, supervisors, and intra-department personnel.
• Demonstrate considerable knowledge of bus maintenance principles, procedures, and policies.
• Develop and maintain effective working relationships with teams, colleagues, the public, medical and governmental agencies, elected officials, and the board of trustees.

Operational Oversight:

• Provide oversight, direction, and coordination of staff to deliver cost-effective, efficient, and reliable transit services within available resources.
• Exhibit impeccable judgment and make sound decisions in a fast-paced, dynamic setting.
• Demonstrate executive-level presentation skills and handle high-level client interactions.
• Display strong interpersonal, relationship‑building, and negotiating skills.
• Track expenses and oversee the maintenance budget to ensure cost-effectiveness.

Essential Functions / Process Responsibilities:

• Administer and supervise the implementation of a comprehensive preventative maintenance program.
• Manage the equipment and facility maintenance repair division.
• Prepare operating and capital budgets and control expenditures of allocated funds.
• Evaluate work methods, policies, procedures, and services to determine effectiveness.
• Review daily reports filed by all maintenance employees.
• Develop various procedures and policies related to maintenance operations.
• Meet regularly with Safety and Training officers to review projects and programs.
• Collaborate with Authority Directors to develop, implement, and support existing programs.
• Engage with local, state, and federal agencies regarding maintenance-related projects.
• Represent the department on the labor/management committee.
• Negotiate with vendors to resolve warranty issues and recover associated funds.
• Manage contractual services to maintain vehicles, systems, and facilities.
• Make presentations on maintenance-related topics to various groups.
• Review and recommend capital expenditures to enhance departmental efficiency and services.
• Oversee department inventories and stock controls.
• Track trends using historical data and implement strategies to reduce service issues.
• Respond to after‑hour emergencies as needed.

Safety & Compliance:

• Work with all company and local team members to create a strong, vibrant, and engaging safety culture.
• Demonstrate knowledge and experience in coordinating transit safety, service delivery, field operations, staff development, and collective bargaining negotiation skills, particularly in a union environment.
• Ensure compliance with local, state, and federal laws and regulations (EPA, OSHA, DOT, ADA, and EEOC).

Requirements:

• 5+ years of experience, maintenance/shop leadership experience
• Experience managing a maintenance department in transportation
• Experience managing battery electric and hybrid electric fleets
• Experience leading a large fleet transformation