Fleet Maintenance Clerk - Fleet Maintenance

Gwinnett County Public Schools; Suwanee (GA); On-site; USD 36,000 - 52,000; Full time

Job summary

Gwinnett County Public Schools seeks a Fleet Maintenance Clerk to support shop and main office operations. You will provide administrative support, enter data into the Fleet CMMS, generate reports, and maintain filing systems.

You will serve as the primary contact for internal and external customers and help coordinate vehicle movements and maintenance tasks. Responsibilities include data entry, schedule coordination, inventory assistance, and DPS inspection support.

Qualifications

• HS diploma or GED required.
• 2 years secretarial/administrative experience required.
• Customer service and/or purchasing experience preferred.

Responsibilities

• Support fleet operations with customer service, data collection and administrative support.
• Perform clerical duties using Fleet CMMS and enter data for reports.
• Maintain shop filing system and organize electronic/paper files.
• Act as customer support contact for shop operations (phone, email, dispatch).
• Operate office equipment (calculators, printers, copiers).
• Coordinate vehicle movements and scheduling of maintenance activities.
• Assist with DPS inspections data entry and Maximo records.

Skills

Customer service

Data entry

Communication

Microsoft Excel

Problem solving

Administrative support

Education

High School Diploma

Tools

Fleet CMMS (Maximo)

Spreadsheet software

Database software

Job description

Fleet Maintenance Clerk - Fleet Maintenance

Job Description

License and Certification Qualifications:

• Valid Georgia driver's license Required

Education Qualifications:

• H.S. Diploma or General Education Degree or equivalent Required

Experience Qualifications:

• 2 years secretarial/administrative or equivalent acceptable experience Required
• Customer service and/or purchasing experience Preferred

Skills Qualifications:

• Ability to communicate with a variety of customers in an effective and tactful manner
• Ability to use computer word processing, spreadsheet, and vehicle management programs
• Ability to prioritize work, meet deadlines, resolve problems, and assist in addressing emergencies
• Ability to communicate orally and in writing with GCPS personnel, contractors, and suppliers
• Ability to research and compile information and enter into software applications, spreadsheets, and databases
• Ability to print standard reports
• Knowledge of or ability to learn GCPS policies and procedures and apply them to routine operations
• Ability to act as a representative of Gwinnett County Public Schools

Primary Responsibilities

• Support fleet operations at the shop and main office locations by focusing on customer service, data collection and retrieval, and administrative support to shop and departmental efforts.
• Support fleet operations by performing office clerical and administrative duties including using Fleet Computerized Maintenance Management System (CMMS).
  • Enter data into various software applications for current and historical management reports (i.e., labor hours, operational data, invoices, work hours, etc.).
  • Develop and maintain the shop's filing system, organize, and maintain electronic and paper files for the office in an efficient manner.
  • Act as the customer support point of contact for the office at the shop level by assisting in all aspects of communication. (i.e., telephone, radio, dispatch, e-mail, etc.).
  • Operate and maintain, or refer for maintenance, routine office machinery including, but not limited to, calculators, computer systems, fax machines, printers, and copiers.
• Perform fleet operations duties as directed by line management.
  • Maintain the vehicle asset database to include driver assignments.
  • Schedule routine fleet maintenance activities (i.e., PM's, statutory inspections, etc.).
  • Generate shop management reports (i.e., readiness, fuel usage, etc.).
  • Participate in inventory counts for the office.
  • Schedule external vendor services as requested.
  • Coordinate movement of vehicles to and from lots, shops, and vendors.
• Perform fleet dispatch duties as directed by line management.
  • Receive maintenance service requests in person and by telephone and radio.
  • Determine the nature of the discrepancies and advise drivers as to the appropriate action to take.
  • Enter request data into the fleet software program, dispatch service trucks to provide roadside assistance if required, and assign spares as required.
  • Contact other agencies to arrange for maintenance support and repairs as required.
  • Notify fleet management promptly of emergency situations.
• Assist with the annual school bus safety inspections conducted by the Georgia Department of Public Safety (DPS).
  • Prepare inspection forms prior to the arrival of the DPS officers.
  • Enter inspection results into Maximo and assist with data entry into the DPS's data base.
  • Report any issues to the Fleet Foreman.
• Communicate with all parties in a businesslike, courteous, and efficient manner.
  • Handle internal and external customers graciously and effectively.
  • Utilize telecommunication equipment courteously for the efficient operation of the fleet shop.
  • Route incoming and outgoing correspondence accurately.
• Perform other duties as assigned.
  • Perform additional clerical and inventory management duties in the absence of the Fleet Maintenance Clerk - Parts.

Physical Demands

While performing the duties of this job, the employee is required to stand, walk, negotiate stairs, climb ladders, reach with hands and arms, talk, and hear, manipulate tools and small items with hands, and lift and transport up to 50 pounds over short distances. The employee is required to operate a motor vehicle in performance of duties. Specific vision abilities required by this job include close vision, distance vision, and color vision. The employee may be subjected to a wide range of ambient temperature and humidity conditions while working on equipment under varying conditions including overhead work and work in confined spaces. Potential hazards of this position include working with electricity, working with heat and noise producing machinery and equipment, working on elevated equipment using ladders or other lifting devices, and use of chemicals and solvents. Reasonable accommodations will be made for individuals with specific disabilities.

Job ID: 5982490

Application Deadline: Posted until filled

Posted: Nov 04, 2026 7:00 PM (UTC)

Position Type: Full-time

Job Categories:

• Support Staff > Custodian
• Support Staff > Maintenance

Welcome to Gwinnett County Public Schools

Gwinnett County Public Schools (GCPS) is the largest school system in Georgia and the 13th largest in the nation. A diverse community with urban and suburban characteristics, GCPS is home to students who speak over 158 languages in addition to English. A growing school district, GCPS started this past August with more than 160,000 students and hired over 700 new teachers for the 2009-10 school year.

Contact Information

• Hollie A Marcus , Director, Recruitment
• 437 Old Peachtree Road
• Suwanee, Georgia 30024
• Phone: [phone]
• Email: [e-mail]