Fleet Inventory Coordinator

Kiely Family of Companies; Long Branch (NJ); On-site; USD 32,000 - 39,000; Full time

Benefits offered by this job

Competitive pay

Benefits package

Paid vacation

Health/dental insurance

Job summary

Kiely Family of Companies is seeking a Service Inventory Coordinator in New Jersey to manage fleet parts inventory, coordinate procurement, and ensure timely parts availability for vehicle and equipment repairs.

The role supports technicians and fleet leadership, maintains accurate records, and negotiates with vendors to optimize costs while ensuring efficiency and uptime across our service operations.

Qualifications

• High school diploma or GED; 2–5 years in fleet maintenance or inventory control.
• Strong organizational skills and keen attention to detail.
• Proficient with Excel and fleet/inventory software.
• Able to work independently and in a team.

Responsibilities

• Manage inventory levels for fleet parts, tools, supplies, and consumables.
• Order, receive, inspect, and stock parts for vehicles, equipment, and shop operations.
• Maintain accurate inventory records in the fleet maintenance management system.
• Research part availability, pricing, and lead times from vendors.
• Create and process purchase orders for parts and related maintenance materials.
• Coordinate parts returns, warranty claims, and vendor credits.
• Reconcile packing slips, invoices, and purchase orders.
• Monitor inventory usage and recommend stocking levels.
• Conduct routine inventory counts and annual physical inventories.
• Ensure the parts room and storage areas are organized and secure.
• Enter parts, labor, and maintenance data into the fleet system.
• Assist with tracking preventive maintenance and vehicle inspections.
• Coordinate warranty repairs and outside vendor service appointments.
• Assist with parts pickup/delivery as needed.
• Maintain vendor relationships and assist in pricing negotiations.
• Generate inventory, purchasing, and maintenance reports.

Skills

Organizational skills

Inventory management

Attention to detail

Excel

Fleet maintenance software

Inventory software

Parts knowledge

Task prioritization

Communication skills

Education

High School Diploma or GED

Tools

Excel

Fleet maintenance software

Job description

Kiely Family of Companiesis an Equal Opportunity Employer (Minorities/Females/Disabled/Veterans). To read more about this, view the EEO is the Law poster and this EEO is the Law Poster Supplement.

Join us in designing and building our way to a better future!

Since 1952, Kiely Family of Companies has been building lasting relationships and delivering innovative design-build solutions that put our customers’ success first. Founded by John F. Kiely Sr., we have grown into a diversified group of companies whose unique capabilities enhance one another, making us greater than the sum of our parts.

Recognized on the ENR 400, 500, and 600 lists for engineering and construction excellence, KIELY is a leading design-build, construction, and engineering services provider specializing in infrastructure solutions for the natural gas, water and wastewater, electric, industrial, commercial, and midstream pipeline industries. Our integrated engineering and construction teams deliver turnkey solutions - from initial design and permitting through construction, commissioning, and ongoing support - helping customers build, maintain, and modernize critical infrastructure.

Our culture is built on teamwork, technological innovation, and the highest ethical standards. We refer to our employees as team members because together we empower, partner, and advance- serving a purpose far greater than any individual project. Kiely team members are an elite group of behind-the-scenes professionals who embody our core values and are dedicated to making a meaningful impact.

POSITION SUMMARY:

The Service Inventory Coordinator is responsible for managing fleet parts inventory, coordinating parts procurement, maintaining inventory accuracy, supporting fleet maintenance operations, and ensuring timely availability of parts and materials required for vehicle and equipment repairs. This position serves as a key link between technicians, vendors, and fleet leadership to maximize shop efficiency and equipment uptime.

• Manage inventory levels for fleet parts, tools, supplies, and consumables.
• Order, receive, inspect, and stock parts for vehicles, equipment, and shop operations.
• Maintain accurate inventory records in the fleet maintenance management system.
• Research part availability, pricing, and lead times from vendors and suppliers.
• Create and process purchase orders for parts and related maintenance materials.
• Coordinate parts returns, warranty claims, and vendor credits.
• Reconcile packing slips, invoices, and purchase orders.
• Monitor inventory usage and recommend minimum and maximum stocking levels.
• Conduct routine inventory counts and annual physical inventories.
• Ensure the parts room and inventory storage areas remain organized, clean, and secure.
• Enter parts, labor, and maintenance data into the fleet management software system.
• Assist with tracking preventative maintenance schedules and vehicle inspection reports.
• Coordinate warranty repairs and outside vendor service appointments.
• Assist with parts and equipment pickup or delivery as needed.
• Maintain vendor relationships and assist in negotiating pricing and service agreements.
• Support technicians and fleet personnel by ensuring timely availability of required parts.
• Generate inventory, purchasing, and maintenance reports as requested.
• Perform other duties as assigned.

QUALIFICATIONS

• Strong organizational and inventory management skills.
• High attention to detail and accuracy.
• Proficiency with Microsoft Office applications, particularly Excel.
• Experience using fleet maintenance or inventory management software.
• Knowledge of vehicle and heavy equipment parts and components.
• Ability to prioritize multiple tasks in a fast-paced environment.
• Strong verbal and written communication skills.
• Effective problem-solving and decision-making abilities.
• Ability to work independently and as part of a team.

EDUCATION

• High School Diploma or GED required.
• Minimum of 2-5 years of experience in fleet maintenance, parts management, inventory control, or a related field.

BENEFITS AND COMPENSATION

• Position offers competitive pay, benefits, paid vacation, and health/dental insurance.
• Full-time: $23 - $28 per hour, based on experience and qualifications.

Equal Opportunity Employer, M/F/D/V