Fleet Coordinator

Snoqualmie Casino & Hotel; Snoqualmie (WA); On-site; USD 35,000 - 37,000; Full time

Benefits offered by this job

Competitive pay

Full coverage benefits

21 days PTO

Gas discount

Tuition reimbursement

Employee Assistance Program

Job summary

Snoqualmie Casino & Hotel is seeking a Fleet Coordinator to oversee the maintenance, management, and operation of the casino and hotel vehicle fleet. You will manage key distribution, vehicle cleaning, and preventive maintenance to keep the fleet safe and operational for guests and Team Members.

The role requires vigilance in safety, documentation, and vendor coordination, with opportunities to improve fleet utilization and coordination with Transportation and Operations teams.

Qualifications

• Proven ability to operate manual and automatic transmissions.
• Two (2) years of experience in fleet management.
• Must possess a Washington State Class “A”, “B”, or “C” license and passenger endorsement with current DOT physical card or obtain within three (3) months of employment.

Responsibilities

• Coordinate and schedule regular preventative maintenance for all fleet vehicles.
• Arrange for necessary repairs and ensure vehicles meet safety and operational standards.
• Maintain detailed records of all maintenance and repair activities.
• Schedule and oversee regular cleaning of all vehicles, interior and exterior.
• Oversee distribution and tracking of vehicle keys; secure key storage and access.
• Monitor inventory of parts, tools, and supplies; replenish as needed.
• Track and monitor vehicle usage to optimize fleet utilization.
• Ensure all fleet vehicles comply with regulations and maintain documentation.

Skills

Organizational skills

Attention to Detail

Communication skills

Problem solving

Technical proficiency

Time management

Safety awareness

Tools

Fleet management software

Job description

Job Type

Full-time

Description

Pay Rate: $25.56/hr. Dependent on experience.

Position Type: Full-time, non-exempt

A FULL HOUSE OF TOTAL REWARDS

• Competitive Pay: Starting salary range of $25.56/hr. - $26.83/hr., depending on experience, with opportunities for annual performance-based increases.
• Full Coverage: 100% employer-paid medical, dental, vision, and prescription coverage, plus competitive family rates starting after 60 days, with additional benefits such as 401(k), employer-paid life insurance, and long-term disability.
• Generous PTO: Accrue 21 days of PTO in your first year, growing to 33 days after five (5) years, with an option to cash out twice annually.
• Everyday Perks: Free meals, parking, paid breaks, 40c/gallon gas discount, and exciting giveaways like concert and sports tickets.
• Growth & Support: Access to tuition reimbursement, certification programs, and Employee Assistance Program.

PURPOSE

The Fleet Coordinator is responsible for overseeing the maintenance, management, and operation of Snoqualmie Casino & Hotel's vehicle fleet, including key management, cleaning, and coordination of preventative maintenance and repairs. This role ensures that all vehicles are operational, safe, and presentable to support the transportation needs of guests and Team Members.

SUPERVISORY SCOPE

• None

ESSENTIAL DUTIES / RESPONSIBILITIES

• Vehicle Maintenance and Repairs: Coordinate and schedule regular preventative maintenance for all fleet vehicles. Arrange for necessary repairs and ensure all vehicles meet safety and operational standards. Maintain detailed records of all maintenance and repair activities.
• Vehicle Cleaning: Schedule and oversee the regular cleaning of all vehicles, both interior and exterior. Ensure vehicles are presentable and meet the casino and hotel’s standards of cleanliness.
• Key Management: Oversee the distribution and tracking of vehicle keys. Implement and maintain a secure system for key storage and access. Liaise with Risk Management to ensure drivers have been authorized to operate Company vehicles.
• Inventory Management: Monitor and maintain an inventory of necessary parts, tools, and supplies for vehicle maintenance. Order and replenish supplies as needed to ensure uninterrupted operations.
• Fleet Utilization: Track and monitor vehicle usage to ensure efficient utilization of the fleet. Implement strategies to optimize vehicle assignments and reduce downtime.
• Compliance and Documentation: Ensure all fleet vehicles comply with local, state, and federal regulations. Maintain accurate and up-to-date documentation for all vehicles, including registration, insurance, and inspection records.
• Vendor Management: Coordinate with external vendors and service providers for vehicle repairs and maintenance. Assist Transportation Manager with managing vendor relationships to ensure high-quality service and cost-effectiveness.
• Support Operations: Assist with shuttle operations as needed. Coordinate with the Front Services Manager to support overall transportation needs of the casino and hotel.

Requirements

Education and Experience:

• Proven ability to operate manual and automatic transmissions.
• Two (2) years of experience in fleet management.
• Must possess a Washington State Class “A”, “B”, or “C” license and passenger endorsement with current DOT physical card or obtain within three (3) months of employment.

Skills and Abilities:

• Organizational Skills: Exceptional ability to organize and manage multiple tasks and priorities, ensuring that all vehicles are maintained and operational according to schedule.
• Attention to Detail: Keen attention to detail to ensure all fleet vehicles are clean, properly maintained, and compliant with safety standards.
• Communication Skills: Strong verbal and written communication skills to effectively coordinate with team members, vendors, and other stakeholders.
• Problem-solving Skills: Proactive in identifying and resolving issues related to vehicle maintenance and fleet management.
• Technical Proficiency: Proficiency in using fleet management software and other relevant computer applications to track maintenance schedules, inventory, and vehicle usage.
• Time Management: Efficient in managing time and resources to ensure timely completion of maintenance and repairs, minimizing vehicle downtime.
• Safety Awareness: Strong understanding of safety protocols and regulations related to vehicle operation and maintenance, ensuring a safe working environment.

PREFERRED

Education and Experience:

• Experience with Vehicle Maintenance.

Snoqualmie Casino & Hotel exercises Snoqualmie Tribal Member/Native American preference in hiring, in compliance with the Snoqualmie Tribal Employment Rights Ordinance (TERO). You must obtain and maintain a Gaming License from the Snoqualmie Gaming Commission. Pre-employment drug testing is required for all positions. The use of marijuana will not disqualify an applicant for positions in any department other than Transportation (Valet, Driver I). DOT panel testing is required for the Driver position.