Fleet Coordinator

Henkels & McCoy; Portland (OR); On-site; USD 30,196 - 45,226; Full time

Job summary

Henkels & McCoy West, LLC is seeking a Fleet Coordinator to support field operations by maintaining organized, auditable equipment inventory and coordinating availability across projects. The role focuses on maximizing utilization and cost efficiency while ensuring assets are properly tracked and allocated.

You will develop standardized tracking methods, work with vendors on delivery schedules, and collaborate with Operations, Fleet, Procurement, and Finance teams to drive reliable project

Qualifications

• Associate degree or equivalent plus 3–5 years of relevant industry experience.
• Experience in equipment procurement, fleet coordination, or materials management in utility construction.
• Knowledge of DOT, OSHA, and environmental regulations is a plus.
• Proficient with MS Office; Power BI or data visualization tools preferred.
• Strong organizational skills and ability to manage multiple priorities.

Responsibilities

• Promote and maintain organized, auditable equipment inventory management.
• Develop and implement standardized tracking methodologies and thresholds.
• Coordinate equipment mobilization and demobilization while monitoring utilization.
• Procure, allocate, and transport equipment across multiple projects and locations.
• Interface with vendors to ensure delivery schedules, pricing, and terms.
• Verify equipment classification, rates, and cost allocations.
• Lead process improvements and promote best practices with measurable results.
• Collaborate with Operations, Fleet, Procurement, and Finance teams.
• Perform other duties to support operations.

Skills

Equipment procurement

Fleet coordination

Materials management

MS Office

Power BI

Data visualization

Organizational skills

Education

Associate degree

Tools

Power BI

MS Office

Job description

Overview

Comany Overview:

Henkels & McCoy West works closely with clients from diverse markets to build enduring partnerships throughout the Western United States. Our team of seasoned professionals' designs, builds, manages, and maintains critical and sustainable infrastructure for the power, oil & gas pipeline, gas distribution, and communications industries. Building on a 100-year legacy of performance and service to utility, commercial, industrial, and government clients, H&M West brings together extensive knowledge and innovation to deliver infrastructure construction solutions that meet future energy needs today.

H&M West is a purpose-driven company. Our core values guide our strategy, performance, and culture. We believe in maintaining an environment where team members can make an impact, grow, and thrive. A place where they find meaning and purpose in doing the important work of ensuring communities have the vital energy, light, and communications to prosper. Our culture is inclusive and welcoming. Our teams are empowered with abundant training, tools, and opportunities to follow their curiosity and ambitions. Everyone has an equal chance to advance. Everyone is supported, respected, and challenged to be their best. We’re always looking for talented and dedicated people to join us and love where they work.

Henkels & McCoy West is a proud subsidiary of MasTec (NYSE: MTZ), a Fortune 500 Company ranked by Energy News-Record as one of the leading contractors in the country. H&M West is part of the MasTec Power Delivery segment. We are certified as a minority-controlled company by the National Minority Suppliers Development Council (NMSDC). Our rich diversity of people and ideas makes us a stronger, more innovative organization.

Position Summary:

The Fleet Coordinator supports field operations by promoting and maintaining an organized, efficient, and auditable approach to equipment and fleet inventory management. This role is responsible for coordinating equipment availability across multiple projects and operating groups, ensuring assets are properly tracked, classified, and allocated to support operational demands while maximizing utilization and cost efficiency.

The Fleet Coordinator develops and implements standardized methodologies for tracking equipment, establishing minimum inventory thresholds, and preventing shortages or operational delays. This position coordinates equipment mobilization and demobilization, oversees procurement and transportation activities, and interfaces with vendors to ensure compliance with delivery schedules, pricing, and contractual requirements.

Responsibilities

• Promote and maintain an organized, efficient, and auditable approach to equipment inventory management.
• Develop and implement standardized methodologies for tracking equipment and establishing minimum inventory thresholds to prevent shortages or operational delays.
• Coordinate equipment mobilization and demobilization while monitoring utilization to maximize availability and cost efficiency within the assigned area of responsibility.
• Procure, allocate, and transport equipment to support multiple projects and operating groups across various geographic locations.
• Interface with vendors to ensure compliance with established delivery schedules, pricing, and contractual terms and conditions.
• Verify proper equipment classification, rates, and cost allocations in accordance with internal controls and project requirements.
• Lead by example by identifying, recommending, and implementing process improvements; promote best practices and document measurable results.
• Collaborate cross-functionally with Operations, Fleet, Procurement, and Finance teams to support project execution.
• Perform other duties as assigned in support of operational and organizational objectives.

Qualifications

• Prior experience in equipment procurement, fleet coordination, or materials management within a utility construction environment is strongly preferred.
• Experience working in or supporting unionized construction operations is preferred.
• Associate degree or equivalent combination of education and 3–5 years of relevant industry experience preferred.
• Working knowledge of DOT, OSHA, and environmental regulations applicable to construction and transportation activities is a plus.
• Proficiency with MS Office applications; experience with Power BI or similar reporting and data visualization tools preferred.
• Strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced, compliance-driven environment.

Physical Requirements & Work Environment

• Ability to sit, stand, and walk for extended periods of time.
• Ability to lift, carry, push, or pull up to 25–50 pounds with or without reasonable accommodation.
• Ability to access construction sites, equipment yards, warehouses, and vendor locations, which may include uneven terrain, stairs, and outdoor environments.
• Ability to travel periodically, including overnight travel, to support operations across multiple geographic regions.
• Ability to work in an office environment as well as field settings, including exposure to varying weather conditions and construction-related noise.
• Must be able to comply with all safety requirements, including the use of personal protective equipment (PPE).

Hourly Range: $21.92 to $32.83

Benefits:

• 401(k) Plan
• Employee Stock Purchase Plan
• Health, Dental, & Vision Insurance
• Voluntary Life Insurance
• Voluntary Short Term & Long-Term Disability
• Paid time off

Henkels & McCoy West, LLC. is an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individuals with Disabilities.