Fleet Coordinator

KLX Energy Services; Oklahoma City (OK); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Paid time off and company holidays

401k plan with company match

Short and long term disability

Pet insurance

Job summary

KLX Energy Services is looking for a detail-oriented Fleet Coordinator to support fleet operations and DOT compliance in Oklahoma City. The role involves maintaining vehicle registrations, preparing IFTA reports, and aiding DOT compliance activities.

The ideal candidate should possess strong organizational and communication skills, along with proficiency in Microsoft Office. A high school diploma or GED is preferred along with 0-2 years of relevant experience. This full-time position offers competitive benefits.

Qualifications

• 0–2 years of administrative, fleet, transportation, compliance, or related experience.
• Proficiency with Microsoft Office applications, including Excel, Outlook, and Word.
• Valid driver’s license with an acceptable driving record.

Responsibilities

• Maintain registrations, titles, permits for vehicles and equipment.
• Prepare and file IFTA reports in compliance with requirements.
• Assist with DOT and FMCSA compliance activities.

Skills

Organizational skills

Attention to detail

Proficiency in Microsoft Office

Communication skills

Education

High school diploma or GED equivalent

Job description

KLX Energy Services is seeking a detail-oriented and organized Fleet Coordinator to support our fleet operations and Fleet/DOT compliance activities in Oklahoma City. This position plays an important role in helping ensure company vehicles, equipment, and documentation remain compliant, organized, and operationally ready to support field operations.

Key Responsibilities

• Maintain current registrations, titles, permits, and related documentation for commercially registered vehicles and equipment
• Prepare and file IFTA reports in compliance with state and federal requirements
• Manage IRP registrations and annual renewals for company vehicles
• Assist with DOT and FMCSA compliance activities to help ensure company operations meet federal and internal requirements
• Support vehicle maintenance tracking, reporting, and data entry within fleet management systems
• Perform data auditing and reconciliation using Microsoft Excel to ensure accuracy and compliance
• Coordinate and maintain compliance documentation for tractors, trailers, pickups, and other fleet equipment
• Assist with DOT audits, inspections, and recordkeeping activities
• Support field management and operations personnel with fleet and compliance-related administrative needs
• Monitor and organize vehicle files, inspection records, permits, and compliance documentation
• Communicate with internal personnel regarding compliance requirements, documentation, and deadlines
• Perform general administrative and office support duties as assigned

Minimum Qualifications

• High school diploma or GED equivalent preferred
• 0–2 years of administrative, fleet, transportation, compliance, or related experience
• Proficiency with Microsoft Office applications, including Excel, Outlook, and Word
• Strong organizational skills and attention to detail
• Ability to prioritize tasks and manage multiple responsibilities effectively
• Strong verbal and written communication skills
• Valid driver’s license with an acceptable driving record
• Ability to work effectively with personnel at various levels of the organization

Preferred Qualifications

• 2+ years of experience supporting DOT, FMCSA, transportation, or fleet compliance activities
• Experience working with vehicle registration, permitting, or fleet administration
• Familiarity with Electronic Logging Devices (ELD) systems and reporting
• Previous experience supporting field operations or oilfield service environments
• Experience assisting with DOT inspections, audits, or compliance documentation

Physical Requirements

• Ability to sit for extended periods while working in an office environment
• Ability to use a computer, telephone, and other standard office equipment
• Occasional lifting, filing, or movement of office materials and records
• Occasional travel or company driving may be required

About KLX Energy Services

KLX Energy Services provides a broad range of technical solutions and equipment across the wellsite lifecycle, including drilling, completions, production, workover, and plug and abandonment services. We are committed to delivering safe, reliable, and efficient solutions for our customers while maintaining a strong culture built on teamwork, integrity, accountability, and professionalism.

At KLX, employees have the opportunity to contribute, grow professionally, and support operations that help keep the energy industry moving forward.

KLX Energy Services offers full time employees a competitive and comprehensive benefit package. These benefit plans are designed to meet our employees and their families unique needs. Our variety of benefit plans include medical, dental, vision, paid time off, paid company holidays, 401k plan with a company match, short and long term disability, identity protection, pet insurance and more.

Equal Opportunity Employment

EOE/Minorities/Females/Veterans/Disabled. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.