Fleet Coordinator

HTI Ltd; Houston (TX); On-site; USD 42,000 - 65,000; Full time

Job summary

Hunton Services, a division of the Hunton Group in Houston, TX, is seeking a Fleet Coordinator to support the day-to-day operations of the company fleet.

This role coordinates vehicle maintenance, repairs, assignments, registrations, and fleet documentation to keep vehicles safe, compliant, and available for business needs.

You will act as the primary liaison between employees, vendors, dealerships, and our fleet lease provider to ensure timely service and efficient operations.

Qualifications

• High school diploma or equivalent required; Associate's degree preferred.
• 2–4 years of experience in fleet coordination, fleet administration, transportation or related operations.
• Strong organizational and communication skills with attention to detail.
• Valid driver's license with acceptable driving record.

Responsibilities

• Coordinate preventative maintenance, inspections, and repairs for the company fleet.
• Schedule service appointments with dealerships, vendors, and repair facilities to minimize downtime.
• Serve as primary liaison for employees on fleet-related questions, accidents, and vehicle issues.
• Maintain accurate fleet records including registrations, insurance, inspections, and lease docs.
• Coordinate vehicle assignments, transfers, replacements, and returns with managers and staff.
• Monitor maintenance schedules and ensure required services are completed on time.
• Track warranty repairs and coordinate with manufacturers or vendors as needed.
• Work with fleet lease provider on new orders, replacements, and returns.
• Support fleet safety initiatives and driver communication of vehicle policies.

Skills

Organizational skills

Communication skills

Recordkeeping

Analytical thinking

Valid driver's license

Education

Associate's degree in Business, Logistics, Fleet Management, or a related field

Tools

Microsoft Office Suite

Fleet management software

GPS tracking software

Job description

Hunton Services, a division of the Hunton Group in Houston, TX, is seeking a Fleet Coordinator to support the day-to-day operations of the company's fleet. This position is responsible for coordinating vehicle maintenance, repairs, assignments, registrations, and fleet documentation while ensuring vehicles remain safe, compliant, and available to support business operations. The Fleet Coordinator serves as the primary point of contact between employees, vendors, dealerships, and our fleet lease provider to ensure timely service and efficient fleet operations.Come work for an industry leader that has been recognized both locally and nationally as one of the Top Places to Work!ResponsibilitiesCoordinate preventative maintenance, inspections, and repairs for the company fleet.Schedule service appointments with dealerships, vendors, and repair facilities to minimize vehicle downtime.Serve as the primary point of contact for employees regarding fleet-related questions, maintenance needs, accidents, and vehicle issues.Maintain accurate fleet records, including registrations, titles, insurance, inspections, maintenance history, fuel cards, EZ Tags, and lease documentation.Coordinate vehicle assignments, transfers, replacements, and returns with managers and employees.Assist with the onboarding and offboarding of employees by coordinating company vehicle assignments and fleet assets.Monitor vehicle maintenance schedules and ensure all required services are completed on time.Track warranty repairs and coordinate with manufacturers or vendors as needed.Work closely with the company's fleet lease provider regarding new vehicle orders, replacements, and lease returns.Monitor fleet utilization and communicate recommendations for replacements or repairs.Support accident reporting by coordinating repairs, documentation, and communication with insurance providers and vendors.Ensure vehicles are equipped with required safety equipment and company-issued materials.Assist with tracking fleet expenses, including maintenance, fuel, registrations, and repairs.Prepare reports related to fleet activity, maintenance schedules, and vehicle utilization.Ensure compliance with company policies and applicable local, state, and federal regulations.Support fleet safety initiatives and assist with driver communication regarding vehicle policies and safe driving practices.Perform other duties as assigned.QualificationsHigh school diploma or equivalent required; Associate's degree in Business, Logistics, Fleet Management, or a related field preferred.Minimum of 2–4 years of experience in fleet coordination, fleet administration, transportation, logistics, or a related operations role.Strong organizational skills with the ability to manage multiple priorities simultaneously.Excellent communication and customer service skills.Experience coordinating vendors and service providers.Strong attention to detail and recordkeeping skills.Ability to analyze information and resolve operational issues efficiently.Valid driver's license with an acceptable driving record.Preferred SkillsExperience using fleet management or GPS tracking software.Knowledge of vehicle maintenance schedules and fleet operations.Familiarity with Department of Transportation (DOT) regulations and fleet compliance requirements.Proficiency in Microsoft Office Suite, including Excel, Outlook, and Word.Experience working with leased vehicle programs and vendor management.Ability to build strong working relationships across departments and with external partners.