Fleet Coordinator

Niles Enterprises; Fenton (MI); On-site; USD 60,000 - 85,000; Full time

Job summary

Niles Enterprises seeks a Fleet Coordinator to oversee the daily operations and long‑term strategy of the vehicle and trailer fleet in Michigan. You will ensure regulatory compliance, maintenance execution, and efficient scheduling to support logistics and operations.

The role requires extensive fleet management experience, knowledge of DOT and ELD regulations, and strong attention to safety. You will manage registrations, inspections, and related filings while updating internal procedures in

Qualifications

• Fleet management experience required.
• Mechanical experience required or preferred.
• Knowledge of ELD regulations.
• Knowledge of DOT regulations & filings.

Responsibilities

• Manage truck/trailer registration, insurance, annual inspections, GPS, maintenance, and repairs
• Manage company vehicle assignment/replenishment program
• Manage fleet invoice approvals
• Make decisions and recommendations based on spending authority related to repairing or replacing vehicles and trailers
• Document processes/procedures related to vehicle policy and update the Supply Chain Playbook
• Oversee CDL driver hours of service logs and pre/post trip inspections
• Manage IFTA logs and file quarterly IFTA fuel tax returns
• Manage annual and bi-annual registration of UCR, DOT, IRP, and IFTA
• DOT Inspections
• Biennial MCS-150 Filing
• Create and supply all logos and stencils needed for the site or equipment

Skills

Fleet management

Mechanical experience

ELD regulations

DOT regulations & filings

Job description

Mission Statement:

Unlocking potential while protecting your most critical assets.

Core Values:

Care Trust Help (C.T.H.)

Summary Of Position

The Fleet Coordinator is responsible for overseeing the daily operations and long-term strategy of the company’s vehicle and trailer fleet. This role ensures regulatory compliance, cost-effective maintenance, and efficient scheduling to support business logistics and operations. Key responsibilities include managing the maintenance and repairs on all vehicles, vehicle employee assignments and regular audits, registration and insurance, overseeing all fleet-related compliance filings including DOT, IFTA, UCR, IRP, and MCS-150. This role plays a critical role in approving repairs, coordinating the vehicle replenishment program, maintaining insurance and registration records, and updating internal procedures in the Supply Chain Playbook. This position also manages ELD compliance, CDL driver logbooks, and vehicle inspections. Mechanical aptitude and an understanding of DOT regulations and electronic logging devices (ELDs) are essential. The ideal candidate will bring extensive fleet management experience and a proactive approach to compliance and safety.

Essential Duties And Responsibilities

• Manage truck/trailer registration, insurance, annual inspections, GPS, maintenance, and repairs
• Manage company vehicle assignment/replenishment program
• Manage fleet invoice approvals
• Make decisions and recommendations based on spending authority related to repairing or replacing vehicles and trailers
• Document processes/procedures related to vehicle policy and update the Supply Chain Playbook
• Oversee CDL driver hours of service logs and pre/post trip inspections
• Manage IFTA logs and file quarterly IFTA fuel tax returns
• Manage annual and bi-annual registration of UCR, DOT, IRP, and IFTA
• DOT Inspections
• Biennial MCS-150 Filing
• Create and supply all logos and stencils needed for the site or equipment

Required Qualifications

• Fleet Management experience
• Mechanical Experience
• Knowledge of ELD Regulations
• Knowledge of DOT Regulations & Filings