Fleet Coordinator

Hi-Way Paving, Inc.; Charlotte (NC); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive compensation

Career growth

Safety training and programs

Job summary

Hi-Way Paving, Inc. is seeking a Fleet Coordinator to manage our fleet of vehicles, trailers, and heavy equipment across multiple locations. You will ensure compliance, registrations, rentals, telematics, and asset documentation, keeping units job-ready and aligned with standards.

The role requires strong organizational skills, attention to detail, and ability to work in fast-paced construction environments. Regular travel to Ohio and other sites is required.

Qualifications

• Must have working knowledge of DOT regulations and vehicle registrations.
• Experience coordinating rental equipment with external vendors is preferred.
• Strong organizational, administrative, and record-keeping skills.
• Proficiency in Excel and fleet software is required.
• Ability to travel regularly to job sites, including out-of-state.

Responsibilities

• Track vehicle performance metrics and maintenance data.
• Verify data entries for accuracy and completeness.
• Coordinate with fleet managers, technicians, and purchasing staff.
• Maintain organized fleet records and compliance files.
• Input and track data in fleet management systems.
• Travel monthly to Ohio and other sites to inspect fleet and support operations.
• Collaborate with field and shop teams to address deficiencies and optimize readiness.

Skills

DOT compliance

Fleet software

Excel

Vendor coordination

Rental management

Travel readiness

Education

High school diploma

Associate or bachelor's in related field preferred

Tools

Fleet management software

GPS/telematics

IFTA reporting

Job description

At Hi-Way Paving, we are general contractors in the construction field that specialize in significant amounts of concrete paving, storm drainage, and excavation on highways and airfields.

The Fleet Coordinator supports construction operations by managing the company’s fleet of vehicles, trailers, and heavy equipment across multiple locations. This role serves as a central point of coordination for fleet compliance, registrations, rentals, telematics, and asset documentation, helping ensure units are job-ready, properly documented, and aligned with company and job-site standards.

The ideal candidate is organized, detail-oriented, and comfortable working in a fast-paced construction environment. This person should be able to follow established processes, maintain accurate records, support field and shop teams, and proactively address issues before they impact operations.

What You’ll Do

• Track vehicle performance metrics and monitor maintenance-related data.
• Verify all data entries for completeness, accuracy, and consistency.
• Collaborate with technicians, purchasing staff, and fleet managers to support operational workflow.
• Help maintain efficient fleet operations by ensuring timely and organized data management.
• Utilize fleet management software and inventory systems to input and track information.
• Build and maintain cost and usage databases to support budgeting, forecasting, and cost-analysis efforts.
• Maintain a high level of attention to detail in a fast-paced environment.
• Source and obtain competitive quotes for rental equipment needed for active job sites.
• Coordinate regularly with the Equipment Superintendent, Shop Manager, and operations leaders regarding quotes, purchase timelines, rentals, and equipment needs.
• Track fleet and rental asset status across active operations, proactively identifying compliance gaps, missing documentation, inactive rentals, and equipment readiness issues before they impact the field.
• Ensure all fleet vehicles, trailers, and construction equipment maintain current federal, state, safety, registration, and tag compliance, with accurate documentation both on file and in each unit as required.
• Manage IFTA reporting and compliance, along with title processing, VIN verifications, and registration renewals.
• Oversee telematics systems for trucks and equipment, including unit setup, GPS tracking functionality, asset naming/numbering, and decal placement consistent with company standards.
• Track and monitor rental discrepancies, inefficiencies, and cost-saving opportunities.
• Maintain organized and accurate records for registrations, inspections, titles, compliance files, and fleet documentation.
• Support rental coordination by tracking active rentals, communicating with vendors and operations, and helping prevent unnecessary rental costs.
• Travel monthly to Ohio and other job-site locations to inspect fleet and equipment, verify compliance, and support field operations.
• Partner with field and shop teams to address deficiencies, maintain equipment readiness, and support safe, compliant operations.

Requirements

• High school diploma or equivalent required; associate or bachelor’s degree in construction management, logistics, business, or a related field preferred.
• 2+ years of experience in fleet coordination, equipment management, transportation compliance, or a related construction support role, preferred.
• Working knowledge of DOT regulations, IFTA reporting, vehicle registration, and construction equipment compliance requirements.
• Familiarity with heavy equipment such as trucks, trailers, excavators, loaders, and other construction assets.
• Experience coordinating rental equipment and working with outside vendors is preferred.
• Strong organizational, administrative, and record-keeping skills with close attention to detail.
• Proficiency in Excel and comfort working in fleet management, telematics, or other operations software systems.
• Strong communication skills and the ability to work effectively with shop personnel, field leaders, vendors, and internal departments.
• Self-motivated and able to work independently while managing multiple priorities across locations.
• Willingness and ability to travel regularly to job sites, including out-of-state travel.
• Additional Requirements:
  • Ability to gain clearance for restricted/high-security zones (e.g., airport AOA, military bases).
  • Valid driver’s license.
  • Physical ability to lift 50 lbs., climb, walk, kneel, squat, push, pull, and enter confined spaces.
  • If applicable, indicate union affiliation in your application.
  • Must be at least 18 years old to meet job-site safety and labor requirements.

Benefits

• Competitive compensation and benefits package.
• Career growth and development in the growing and essential construction industry.
• A commitment to excellence and professionalism through building and supporting high-performing teams.
• An open, inclusive, and innovative family-owned business environment focused on training and safety for all employees.

About Hi-Way Paving

Hi-Way Paving, Inc. is a general contractor in the heavy/civil construction space, focusing on projects involving significant amounts of concrete paving on airfields.

We operate in several southeastern and midwestern states with current job sites in Tennessee and North Carolina, as well as corporate/back-office operations in Ohio (our headquarters) and remote locations. We perform most of our work and services as a prime contractor, but occasionally serve as a subcontractor on principal contracts with federal, state, and other governmental agencies as well as private owners.

At Hi-Way, we are doers, innovators, and leaders in concrete paving and construction technology. We’re proud of our people, our work, and our quality. As a team member, you’ll have the opportunity to build your career in the growing and essential construction industry and work on a team consistently recognized as one of the best in the industry.

Hi-Way Paving, Inc. is an equal opportunity employer dedicated to building high-performing, diverse, and inclusive teams from the job site to our Dublin, Ohio headquarters. Learn more about Equal Employment Opportunity through this legal overview and supplement.