Fleet Compliance Coordinator

Ecotech Hydro Excavation; Quarryville (PA); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Paid vacation and holidays

Overtime and double-time opportunities

Medical, dental, and vision coverage

Company-paid disability and life保险

401(k) with company match

Paid training and education

PPE provided by the company

Job summary

Ecotech Hydro Excavation is seeking a Fleet Compliance Coordinator in Quarryville, PA to oversee vehicle permits and records, ensuring compliance with FMCSA and DOT rules across our fleet. You will track permits, fuel, reporting, IFTA, and Haz-Mat permitting while coordinating with the Fleet Manager.

Ideal candidates bring knowledge of fleet recordkeeping, onboarding, and asset lifecycle documentation, plus strong organizational and communication skills for a fast-paced environment.

Qualifications

• Working knowledge of DOT compliance, incident reporting, and driver qualification requirements.
• Experience managing fleet records, vehicle onboarding, and asset lifecycle documentation.
• Strong organizational, multitasking, and communication skills.
• Ability to manage schedules, records, and competing priorities in a fast-paced environment.
• Working knowledge of vehicle maintenance processes and fleet operations preferred.
• Experience with digital recordkeeping systems, and spreadsheets preferred.
• Ability to communicate effectively with drivers, mechanics, vendors, and management.
• Must consent to background check, motor vehicle check, and pre-employment drug screening; comply with Ecotech’s drug-free workplace policy.

Responsibilities

• Maintain FMCSA and DOT regulatory knowledge and stay updated.
• Manage fuel tracking, permits, reporting, and IFTA requirements.
• Manage waste hauler permitting for applicable states.
• Manage hazardous materials (Haz-Mat) permitting for applicable states.
• Assist with vehicle registration, titling, and onboarding processes.
• Maintain detailed records of compliance activities and generate reports for management as needed.
• Coordinate with the Fleet Manager and Fleet Coordinator to keep the fleet current and compliant.

Skills

DOT compliance

Driver qualifications

Fleet records

Vehicle onboarding

Asset lifecycle

Organizational skills

Multitasking

Communication

Background check

Drug screening

Tools

Spreadsheets

Job description

Ecotech exists to provide safe, valuable, and trustworthy services through investment in our employees and customers, while building long term relationships to protect our environment and underground infrastructure.

We believe our people are fundamental to our success. We are committed to cultivating a safe, respectful, high-performing workplace where employees are valued, supported, and given opportunities to grow and succeed. If you are dependable, have a positive attitude, and want to be part of a team that works hard and takes care of each other, then this may be the place for you.

Position Summary: The Fleet Compliance Coordinator is responsible for overseeing and maintaining vehicle permits and records in accordance with local, state, and federal requirements to support the fleet across various fields of operation.

Key Responsibilities:

Regulatory Knowledge & Compliance

• Maintain a working understanding of FMCSA and DOT regulations, including how to access current rules and stay up to date on changes
• Manage fuel tracking, permits, reporting, and IFTA requirements
• Manage waste hauler permitting for applicable states
• Manage hazardous materials (Haz-Mat) permitting for applicable states

Vehicle Records & Team Coordination

• Assist with vehicle registration, titling, and onboarding processes
• Maintain detailed records of compliance activities and generate reports for management as needed
• Coordinate with the Fleet Manager and Fleet Coordinator as needed to keep the fleet current and compliant

Qualifications and Skills:

• Working knowledge of DOT compliance, incident reporting, and driver qualification requirements.
• Experience managing fleet records, vehicle onboarding, and asset lifecycle documentation.
• Strong organizational, multitasking, and communication skills.
• Ability to manage schedules, records, and competing priorities in a fast-paced environment.
• Working knowledge of vehicle maintenance processes and fleet operations preferred.
• Experience with digital recordkeeping systems, and spreadsheets preferred.
• Ability to communicate effectively with drivers, mechanics, vendors, and management.
• Must consent to background check, motor vehicle check, and pre-employment drug screening; comply with Ecotech’s drug-free workplace policy.

Physical Requirements:

• Ability to sit, stand, walk, bend, and use hands for extended periods
• Ability to occasionally lift parts, supplies, or equipment up to 25 pounds
• Ability to travel between office, shop, and field locations as needed

Ecotech offers competitive pay, opportunities to grow your career and valuable benefits including:

• Paid vacation and holidays so you can recharge
• Extra earning potential through overtime and double-time opportunities
• Medical, dental, and vision coverage for you and your family
• Company-paid disability and life insurance for added peace of mind
• 401(k) with company match to help build your future
• Paid training and education to support your growth
• PPE provided by the company

Ecotech is an equal opportunity employer and is committed to providing a workplace free from discrimination and harassment. If you want to view the Know Your Rights: Workplace Discrimination is Illegal poster, click HERE

Equal Opportunity Employer, including disabled and veterans.