Fleet Client Services and Billing Specialist II

Manheim Dallas-Fort Worth; Addison (IL); On-site; USD 28,000 - 41,000; Full time

Benefits offered by this job

Paid time off

Paid holidays

Bereavement leave

Jury duty leave

Volunteer time off

Military leave

Parental leave

Job summary

Cox Fleet is hiring a Fleet Services Coordinator II to support operations across markets. You will assist billing, manage the maintenance lifecycle, and ensure accurate documentation in Cox Fleet systems.

You will deliver exceptional customer service, coordinate with Field Operations to assign technicians, and proactively schedule preventative maintenance to generate steady workflow and reliable service.

Qualifications

• High School Diploma/GED and 3 years’ experience in a related field or an equivalent combination of education and experience.
• Excellent verbal and written communication skills; ability to communicate at all levels.
• Proven track record to collaborate cross-functionally and build positive relationships.
• Excellent organizational skills and ability to balance many tasks.
• Strong Excel and data entry skills; ability to learn Cox Fleet IT systems.
• Knowledge of trucking industry or fleet maintenance is helpful.

Responsibilities

• Assist with the billing process in all markets.
• Manage the follow-up maintenance transactions lifecycle from origination until custody of the repair technician.
• Document customer contacts in Cox Fleet systems with accuracy.
• Provide excellent customer service for all internal and external calls.
• Coordinate scheduling with Field Operations to assign technicians.
• Proactively schedule preventative maintenance to drive repeat business.
• Support dispatching and service scheduling improvements.

Skills

Excel

Customer service

Communication

Organization

Problem-solving

Data entry

Teamwork

Education

High School Diploma or GED

Tools

Web Wrench

MobileFrame

RO Writer

Cox Fleet IT Systems

Job description

Cox Fleet keeps your fleet moving!

Headquartered in Indianapolis, Cox Fleet has grown to become one of the largest fleet maintenance companies in the country.

Cox Fleet is the leading provider of on-site mobile maintenance and repair services nationwide, offering mobile on-site fleet service for light medium, and heavy-duty trucks and trailers. Cox Fleet also services customers utilizing its 20+ nationwide service centers; each offering select services, such as accident repair, paint, refurbishment, and heavy mechanical repair. Supported by a 24/7 in-house call center, Cox Fleet provides maintenance scheduled and unscheduled services to fleets anywhere, anytime.

Cox Fleet is currently hiring a Fleet Services Coordinator II to support the growth of the company.

Duties & Responsibilities

• Assist with the billing process in all markets in area.
• Managing the follow up maintenance transactions lifecycle from origination until the customer unit is in control/custody of the repair technician
• Timely and accurate documentation and notation in all Cox Fleet systems regarding each customer contact
• Providing excellent customer service for all internal and external customer calls
• Be professional and establish positive customer rapport
• Obtain customers approval for all repairs and services to be performed
• Proactively contact customers to schedule preventative maintenance at regular intervals, driving repeat business
• Partner and communicate consistently with Field Operations to schedule the right technicians to accounts, resulting in a positive customer experience
• Encourage customers to schedule repairs and maintenance in advance, creating a consistent pipeline of work for each supported technician
• Continuously develop and improve company capabilities in Dispatching and Service Scheduling
• Additional duties and special projects as assigned

Requirements

• High School Diploma/GED and 3 years’ experience in a related field. The right candidate could also have a different combination, such as any level degree/certification beyond a HS diploma/GED in a related discipline and up to 1 year of experience; or 5 years’ experience in a related field
• Excellent verbal and written communication skills; Ability to effectively communicate at all levels of the organization.
• Proven track record to collaborate cross-functionally, build positive relationships and become a trusted partner to relevant cross functional partners.
• Excellent organizational skills and the ability to balance a variety of tasks.
• Strong Excel and data entry skills, and the ability to learn new platforms (such as Cox Fleet IT Systems, including Web Wrench, MobileFrame, RO Writer)
• Common knowledge of the trucking industry; experience with fleet maintenance or other transportation experience in automotive/trucking would be very helpful.
• Ability to work independently and collaboratively within a team environment.
• Excellent problem-solving skills
• Highly organized with exceptional follow-through abilities

Drug Testing

To be employed in this role, you'll need to clear a pre-employment drug test. Cox Automotive does not currently administer a pre-employment drug test for marijuana for this position. However, we are a drug-free workplace, so the possession, use or being under the influence of drugs illegal under federal or state law during work hours, on company property and/or in company vehicles is prohibited.

Compensation

Hourly pay rate is in the range of $20.00 - $30.00/hour. The hourly base rate may vary within the anticipated range based on factors such as the ultimate location of the position and the selected candidate’s knowledge, skills, and abilities. Position may be eligible for additional compensation that may include commission (annual, monthly, etc.) and/or an incentive program.

Benefits

Employees are eligible to receive a minimum of 6.67 hours of paid time off every month and seven paid holidays throughout the calendar year. Employees are also eligible for additional paid time off in the form of bereavement leave, time off to vote, jury duty leave, volunteer time off, military leave, and parental leave.

Applicants must currently be authorized to work in the United States for any employer without current or future sponsorship.

EOE, including disability/vets