Fleet Business Manager

Shamrock Job Page; Phoenix (AZ); On-site; USD 90,000 - 130,000; Full time

Job summary

Shamrock Foods Company is seeking a Fleet Business Manager to oversee the administrative, accounting, and financial functions supporting the Fleet department. You will manage operational accounting tasks, coordinate with Corporate Finance on funding, and ensure compliance in licensing, fuel management, and permitting.

You will lead budgeting efforts, track costs, manage vendor relationships, and drive process improvements while maintaining internal controls and coordinating cross-functional

Qualifications

• 5+ years of experience in fleet operations, accounting, or admin management.
• Strong knowledge of budgeting and financial reporting.
• Familiar with fuel management, licensing, and vehicle compliance.
• Proficient in MS Excel; ERP systems experience is a plus.

Responsibilities

• Manage and execute all operational accounting tasks for the Fleet department.
• Partner with Corporate Finance for fleet funding strategies and budgeting.
• Oversee all accounting, finance, and administrative functions for fleet.
• Track costs and assist in annual budget preparation and financial reporting.
• Lead fleet budgeting efforts in partnership with Corporate Finance.
• Direct fleet asset management including acquisition, disposal, repairs, fuel usage, tax reporting, licensing, and permitting.
• Manage BI reporting and administrative support such as calendar coordination and meetings.
• Maintain vendor relationships related to leasing, fuel, maintenance, and compliance.
• Identify process improvements and lead cross-functional projects.
• Ensure internal controls and documentation; liaise with Finance Managers and staff.
• Hire, train, coach, and motivate staff; conduct performance reviews.
• Coordinate RFPs, vendor contracts, and communications.
• Support monthly close processes and GL reconciliation.
• Provide cross-functional communication for alignment and issue resolution.
• Other duties as assigned.

Skills

Fleet operations

Budgeting and forecasting

Financial reporting

Vendor relationships

Cross-functional collaboration

Process improvement

Tools

Excel

Oracle ERP

Job description

The Fleet Business Manager plays a critical role in overseeing the administrative, accounting, and financial functions that support our Fleet department. This position is responsible for managing operational accounting workflows, coordinating funding with corporate finance, and ensuring the accuracy and compliance of key administrative areas such as fuel management, vehicle licensing, and permitting.

• Manage and execute all operational accounting tasks for the Fleet department, ensuring accurate reporting and timely submission to Corporate Accounting
• Partner with Corporate Finance to oversee fleet funding strategies, capital planning, and budget alignment
• Oversee all accounting, finance, and administrative functions supporting the fleet operation
• Track and analyze costs and expenses; assist in annual budget preparation and financial communication
• Lead fleet budgeting efforts and monitor funding requirements in partnership with Corporate Finance
• Direct fleet asset management activities, including acquisition, disposal, repairs, fuel usage, tax reporting, licensing, and permitting
• Manage business intelligence (BI) reporting and support administrative functions including calendar coordination, meeting planning, and presentation preparation
• Maintain vendor relationships related to leasing, fuel, maintenance, and compliance services
• Identify and implement process improvements; lead cross-functional projects to drive operational efficiency
• Ensure proper internal controls are in place, well documented, and consistently followed
• Serve as the primary liaison between the Fleet department and Divisional Finance Managers, Transportation staff, and other cross-functional teams
• Hire, train, coach, and motivate administrative staff; conduct performance reviews and manage employee development
• Foster a collaborative and accountable team environment; resolve conflicts and maintain performance documentation
• Coordinate RFP presentations, vendor contracts, and both internal and external communications
• Support monthly close processes and reconciliation of general ledger accounts tied to fleet operations
• Provide strong cross-functional communication to ensure alignment and timely issue resolution
• Other duties as assigned.

Qualifications:

• 5+ years of experience in fleet operations, truck leasing, accounting, or administrative management.
• Strong knowledge of accounting principles, budgeting, and financial reporting.
• Familiarity with fuel management systems, fleet licensing requirements, and vehicle compliance.
• Proficient in Microsoft Office Suite (especially Excel); experience with Oracle or similar ERP systems a plus.
• Excellent analytical, problem-solving, and organizational skills with strong attention to detail.
• Proven ability to collaborate and communicate effectively across departments.
• Experience leading or supporting administrative teams is preferred.

Corporate Summary:

At Shamrock Foods Company, people come first – our associates, our customers, and the families we serve across the nation. A privately-held, family-owned and -operated Forbes 500 company, Shamrock is an innovator in the food industry and has been since being founded in Arizona in 1922.

Our Mission:

At Shamrock Foods Company, we live by our founding family’s motto to “treat associates like family and customers like friends.”

Why work for us?

Benefits are a major part of your overall compensation, and we believe offering them at an affordable cost is not only the right thing to do, but it helps keep you and your family healthy. That’s why Shamrock Foods pays for the majority of your health insurance, allowing you to take home more of your paycheck. And it doesn’t stop there - our associates also enjoy additional benefits such as 401(k) Savings Plan, Profit Sharing, Paid Time Off, as well as our incredible growth opportunities, continued education and wellness programs.

Equal Opportunity Employer

At Shamrock Foods Co all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, sexual orientation, gender identity or any other basis protected by applicable law.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.