Fleet Budget Director

New York City Department of Transportation; New York (NY); On-site; USD 65,000 - 95,000; Full time

Job summary

The New York City Department of Transportation seeks an experienced Budget professional to join the Fleet Services Unit. You will lead the Fleet budget planning, monitoring, and analysis, coordinating with divisions and DCAS, and preparing CP packages for capital projects.

The role requires strong knowledge of NYC budget practices, FMS, and advanced Excel, with oversight from the Chief of Staff. Responsibilities include preparing monthly variance reports, advising fleet units on budget matters,

Qualifications

• Master's or higher in economics, finance, accounting, business or public administration or related field and 2 years budget experience.
• Bachelor's degree plus four years professional experience in budget/financial administration or related fields.
• Associate degree plus six years of professional experience in budget/financial areas.
• High school diploma plus eight years of professional experience in described areas.
• Combination of education and experience per policy with substitutions allowed.

Responsibilities

• Manage Fleet Services budget including planning, monitoring, and analyzing annual Fleet Buying Plan and capital/expense plans.
• Coordinate with internal divisions on budget codes and funding, monitor spending and funding availability.
• Support Fleet units on budget matters; analyze variances between planned and actual expenses.
• Work with HR to ensure headcount and funding for Fleet staffing needs.
• Prepare budget modifications, journal entries, monthly variance reports and other budget functions.
• Compile PEGs and oversee year-end encumbrance and accrual exercises.
• Collaborate with procurement to reallocate funding for new needs; ensure accurate reporting.
• Perform ad-hoc reporting and review reports from the DOT Budget office.

Skills

Automotive background

Experience with NYC Fleet

Experience with Fleet Focus M5

Quantitative and analytic skills

Formulas and pivot tables

Organizational, writing, and comms

Education

Master's degree in related field

Bachelor's degree + 4 years experience

Associate degree + 6 years experience

High school diploma + 8 years experience

Education/experience combination as described

Job description

In order to be considered for this position candidate must be serving permanently in the title, or be reachable on DOT's promotion civil service list.

NYC DOT seeks to hire an experienced Budget professional to join the Fleet Services Unit. The candidate must have the ability to rethink and organize existing work processes, have a high level of initiative, and have knowledge of NYC budget, fiscal, and procurement practices, the City of New York's Financial Management System (FMS), Passport, Microsoft Excel, and other related software. With oversight from the Chief of Staff, the Budget Director will be responsible for the following:

• Manage all aspects of Fleet Services budget including planning, monitoring, and analyzing the annual Fleet Buying Plan, the Capital and Expense plans, new need proposals and justifications, tracking capital registrations, and preparation and submission of Certificate to Proceed (CP) packages for Fleet's capital projects.
• Act as the Fleet Division's liaison for all things budget: coordinating with internal Divisions regarding specialized or shared budget codes, identifying and addressing funding needs, making decisions regarding funding availability and allocation, monitoring Division spending, communicating and working with DCAS Fleet leadership as needed, collaborating with DOT Budget, drafting Budget/OMB Q&A responses including personnel related inquiries, and providing budget structures for requisites and procurements as submitted by the procurement team.
• Support and advise Fleet units on all budget matters. Analyze and provide discrepancies between planned and actual expenses. Monitor OTPS budget including spending, budget modifications, and P-card management.
• Work with Fleet Personnel and DOT Human Resources to make sure there is applicable headcount and funding for Fleet staffing needs.
• Participate in technical budget activities including budget modifications, journal entries, monthly variance reports, quarterly spending plans and other technical budget functions.
• Compile savings/cost reduction proposals (PEGs) in preparation for financial plans and other budget exercises.
• Oversee the Fleet Service's year end exercises, such as the encumbrance rollover report and accrual exercise.
• Work with the Fleet procurement team to identify potential project delays and reallocate funding resources toward other new needs.
• Monitor Fleet's IFA budget, spending, and reporting, including submissions to DOT Budget. Analyze yearly IFA expenditures and make staffing level recommendations to senior staff. Ensure that reported data matches current collective bargaining pay schedules and accurately reflects !FA-related work performed by the division.
• Perform ad-hoc reporting, other budget analyses and special projects as needed.
• Review biweekly, monthly and ad hoc reports from the DOT Budget office.

ADMINISTRATIVE STAFF ANALYST ( - 1002D)

Minimum Qualifications

1. A master's degree from an accredited college in economics, finance, accounting, business or public administration, public health, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a Juris Doctor degree from an accredited law school, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; or in management or methods analysis, operations research, organizational research or program evaluation; or in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management. Eighteen (18) months of this experience must have been in an executive, managerial, administrative, or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above; or

2. A baccalaureate degree from an accredited college and four years of professional experience in the areas described in "1" above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in "1" above; or

3. An associate degree or completion of 60 semester credits from an accredited college and six years of full-time satisfactory full-time professional experience as described in "1" above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in "1" above; or

4. A four-year high school diploma or its educational equivalent approved by a state's department of education or a recognized accrediting organization and eight years of full-time satisfactory full-time professional experience as described in "1" above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in "1" above; or

5. A combination of education and/or experience equivalent to "1", "2", "3", or "4" above. College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college for one year of experience. However, all candidates must have a high school diploma and at least two years of experience as described in "1" above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in "1" above.

Preferred Skills

• Automotive background
• Experience working with NYC Fleet
• Experience with Fleet Focus M5
• Proven quantitative and analytic skills
• Ability to use formulas and pivot tables to analyze large data sets and effectively format spreadsheets
• Strong organizational, writing, and communication skills

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.