Fleet Asset & Utilization Manager

Best Logistics Group; Kernersville (NC); On-site; USD 90,000 - 130,000; Full time

Job summary

Best Logistics Group is seeking a Fleet Asset & Utilization Manager to maximize visibility and productivity of tractors, trailers, rental equipment, and supporting fleet assets. You will serve as the central point between Operations, Maintenance, Safety, and senior leadership, maintain accurate fleet data, monitor utilization, identify idle assets, and provide actionable insights to improve ROI.

The role requires strong analytical skills and practical trucking knowledge to turn data into

Qualifications

• Strong understanding of trucking operations and asset management.
• Knowledge of Class 8 tractors and commercial trailers.
• Familiar with preventive maintenance and downtime.
• Excellent analysis and problem-solving to turn data into actions.
• Advanced Excel skills: formulas, pivot tables, data reconciliation.
• Experience across transportation and fleet systems.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication.
• Ability to coordinate with multiple teams and executives.
• Ability to manage competing priorities in a fast-paced environment.

Responsibilities

• Maintain visibility of fleet assets: location, assignment, availability, utilization, status.
• Monitor metrics: revenue per tractor/trailer, utilization, downtime, unassigned assets.
• Identify idle or underutilized equipment and redeploy opportunities.
• Develop fleet scorecards and executive reports.
• Collaborate with Operations to improve productivity and trends.
• Coordinate with Maintenance on repair status and return-to-service dates.
• Track downtime and recurring maintenance issues.
• Ensure equipment readiness for onboarding and staffing needs.
• Manage rental tractors/trailers visibility and utilization.
• Provide data to support purchasing, replacement, and disposition decisions.

Skills

Fleet utilization

Asset management

Data analysis

Excel proficiency

Pivot tables

Data reconciliation

Reporting

Cross-functional coordination

Executive communication

Prioritization

Tools

McLeod

Dossier

Pedigree/Motive

Job description

The Fleet Asset & Utilization Manager is responsible for maximizing the visibility, availability, productivity, and utilization of BEST’s fleet assets, including tractors, trailers, rental equipment, and supporting fleet equipment.

This position serves as the central point of coordination between Operations, Maintenance, Safety, and senior leadership. This person will maintain accurate fleet data, monitor utilization and equipment performance, identify underutilized or inactive assets, and provide actionable information to improve fleet productivity and return on investment.

The ideal candidate combines strong analytical skills with practical trucking and equipment knowledge and is naturally curious about where equipment is, what it is doing, whether it is producing, and how BEST can maximize its value.

Primary Responsibilities

Fleet Asset Management & Utilization

• Maintain accurate visibility of fleet assets, including location, assignment, availability, utilization, and operational status.
• Monitor key performance metrics including revenue per tractor/trailer, utilization, idle and dormant equipment, downtime, unassigned tractors, driver/equipment assignments, and rental utilization.
• Identify idle, underutilized, unassigned, or non-producing equipment and recommend opportunities for redeployment or reassignment.
• Develop and maintain fleet scorecards and reporting for Operations and senior leadership.
• Partner with Operations to improve equipment productivity and identify trends impacting fleet performance.

Maintenance & Equipment Availability

• Maintain visibility of tractors and trailers that are out of service and coordinate with Maintenance regarding repair status and anticipated return-to-service dates.
• Track equipment downtime and identify units experiencing excessive or recurring maintenance issues.
• Communicate equipment availability and expected return dates to Operations, Recruiting, and other impacted departments.
• Help prioritize equipment needs based on operational requirements, driver staffing, and business demand.

Driver & Equipment Readiness

• Maintain visibility of available and unassigned tractors to support driver onboarding and staffing needs.
• Coordinate with Operations, Recruiting, Safety, and Maintenance to ensure equipment is clean, inspected, prepared, and road-ready for newly hired drivers.
• Coordinate the recovery, preparation, and reassignment of equipment following driver turnover.

Equipment Lifecycle & Rentals

• Track new equipment from purchase and delivery through inspection, preparation, and deployment.
• Maintain documentation for equipment that is purchased, reassigned, retired, sold, or removed from active service.
• Provide utilization and performance data to support equipment purchasing, replacement, and disposition decisions.
• Manage visibility of rental tractors and trailers, including assignments, costs, utilization, and expected return dates.
• Identify opportunities to reduce rental expense through improved utilization of company-owned equipment.

Dedicated Equipment & Data Integrity

• Maintain accurate records of tractors and trailers assigned to dedicated customers and specific accounts.
• Reconcile equipment information across operational, fleet, and financial systems and resolve discrepancies.
• Maintain accurate fleet information within systems including McLeod, Dossier, Pedigree/Motive, and related platforms.
• Develop and maintain Excel-based reports, dashboards, and tracking tools to support fleet management and decision-making.
• Establish accountability and processes that ensure fleet information remains timely and accurate.

Required Knowledge, Skills & Abilities

• Strong understanding of trucking operations, fleet utilization, and asset management.
• Working knowledge of Class 8 tractors, commercial trailers, and related fleet equipment.
• General understanding of preventive maintenance, repairs, and equipment downtime.
• Strong analytical and problem-solving skills with the ability to turn data into actionable recommendations.
• Advanced Microsoft Excel skills, including formulas, pivot tables, data reconciliation, and reporting.
• Ability to work effectively across multiple transportation and fleet management systems.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to coordinate effectively with all business units, support times, and communicate issues and recommendations effectively to those teams and executive audiences.
• Ability to manage competing priorities in a fast-paced transportation environment.
• Willingness to investigate discrepancies, identify root causes, and drive solutions rather than simply report problems.