Fleet Asset Coordinator

Rolfson Oil; Addison (TX); Presencial; USD 45.000 - 65.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical, Dental, and Vision Insurance

Voluntary STD, Life, Accident Coverage

401K with 4% Company Match

Long Term Disability & AD&D at no cost

PTO

Direct deposit or Pay Card

Online pay stub access

24/7 Office Support

Descripción de la vacante

Rolfson Oil is seeking a Fleet Asset Coordinator in Addison, TX. You will manage registrations, permits, and DOT-related testing for a multi-state fleet, ensuring compliance and timely renewals.

Ideal candidates will have trucking industry knowledge, strong organizational skills, and proficiency with Samsara and MS Office. The role requires coordination with dispatch and operations to keep the fleet compliant and well-documented.

Formación

• Experience in trucking or automotive industry preferred.
• Knowledge of IRP, IFTA and state permitting.
• Familiarity with DOT cargo tank testing requirements.
• Strong organizational and record-keeping skills.
• Proficient in MS Office and general computer skills.
• Excellent written and verbal communication.
• Ability to multitask in a fast-paced environment and meet deadlines.

Responsabilidades

• Register new trucks and trailers in IRP system for multi-state operation.
• Track registrations for 250+ vehicles and renew them on schedule.
• Update and maintain state permits for operations.
• Handle title work and lien releases for fleet vehicles.
• Schedule and track DOT inspections and cargo tank testing.
• Maintain asset records across markets and terminals (Samsara).
• Update toll tags, review invoices and ensure current vehicles.
• Order replacement plates as needed.
• Set up new utility accounts for facilities.
• Coordinate with dispatch and operations managers as needed.
• Other duties as assigned by supervisor.

Conocimientos

Trucking/Automotive Industry

IRP/IFTA & Permitting

DOT Cargo Tank Testing

Organization & Record-Keeping

Advanced Computer Skills

Written & Verbal Communication

Multitasking in Fast-Paced Environment

Herramientas

Samsara

Descripción del empleo

Job Title: Fleet Asset Coordinator

Company: Rolfson Oil

Location: Addison, TX

Job Type: Full-Time

Benefits

• Medical, Dental, and Vision health insurance elections
• Voluntary STD, Life, Accident Coverage, Hospital Indemnity, and Identity Theft
• 401K with a 4% company match
• Basic Life Insurance, Long Term Disability Insurance, and AD&D Insurance offered at no cost
• PTO
• Direct deposit or Pay Card
• Online pay stub access
• 24-7 office support

About Rolfson Oil

Rolfson Oil is a trusted leader in fuel distribution, known for reliability, performance, and service excellence across the energy sector. As we continue to grow, we are seeking a dedicated Fleet Asset Coordinator.

Key Responsibilities

• Register new trucks and trailers in North Dakota and in the IRP system for multi-state operation
• Track registrations for 250+ trucks and trailers and renew them when due, including yearly IRP registrations and IFTA stickers
• Update and maintain permits for the different states in which we operate
• Handle title work and lien releases for all fleet vehicles
• Schedule and track DOT inspections and cargo tank testing, keep the testing spreadsheets current, and send trailer testing documentation to the refinery
• Maintain all filing and records for trucks and trailers across multiple markets and terminals, including asset records in Samsara
• Update and order toll tags, review all toll invoices, and verify that all vehicles on the account are current
• Order replacement plates as needed
• Set up new utility accounts for newly purchased facilities
• Coordinate directly with dispatch and operations managers as needed
• Other duties and projects as assigned by supervisor

Requirements

• Knowledge of the trucking or automotive industry preferred
• Knowledge of IRP, IFTA, state permitting, and DOT cargo tank testing requirements preferred
• Strong organizational and record-keeping skills with high attention to detail
• Advanced computer skills: typing, scanning, spreadsheets, etc.
• Strong written and oral communication skills
• Able to multitask in a high-paced environment and meet strict renewal deadlines