Fleet Administrator

Placements24; United States; Hybrid; USD 38,000 - 57,000; Full time

Benefits offered by this job

Hybrid work arrangement

Professional development opportunities

Job summary

Placements24 is seeking a Fleet Administrator to support transportation operations. Based in a hybrid environment, you will maintain vehicle records, coordinate maintenance, and ensure driver documentation compliance.

The role collaborates with the Fleet Manager to keep operations safe and efficient. The ideal candidate has prior experience in fleet administration or logistics, strong organization, and excellent MS Excel skills to support reporting and budgeting.

Qualifications

• Experience as a Fleet Administrator or in an administrative role within a logistics/transport environment.
• Strong organizational skills and exceptional attention to detail.
• Proficiency with MS Excel for record-keeping and reporting.

Responsibilities

• Maintain accurate records of vehicle registrations, licenses, and insurance.
• Schedule and coordinate vehicle maintenance, repairs, and inspections.
• Manage driver files, including licenses, certifications, and compliance documentation.
• Assist with the processing of fuel cards and expense reports.
• Liaise with internal departments and external service providers regarding fleet matters.
• Ensure compliance with transportation regulations and company policies.
• Prepare reports on fleet status, maintenance schedules, and operational costs.

Skills

Organizational skills

Attention to detail

MS Excel

Communication

Multitasking

Tools

Fleet management software

MS Office Suite

Job description

About the Role

Our client is seeking an organized and proactive Fleet Administrator to support their transportation operations based in East London . This role is crucial for maintaining accurate records, coordinating vehicle maintenance, managing driver documentation, and ensuring compliance with all regulatory requirements. You will work closely with the Fleet Manager to ensure the smooth and efficient operation of the company's vehicle fleet, contributing to operational safety and efficiency.

Key Responsibilities

• Maintain accurate records of vehicle registrations, licenses, and insurance.
• Schedule and coordinate vehicle maintenance, repairs, and inspections.
• Manage driver files, including licenses, certifications, and compliance documentation.
• Assist with the processing of fuel cards and expense reports.
• Liaise with internal departments and external service providers regarding fleet matters.
• Ensure compliance with all transportation regulations and company policies.
• Prepare reports on fleet status, maintenance schedules, and operational costs.

Requirements

• Previous experience as a Fleet Administrator or in an administrative role within a logistics or transport environment.
• Strong organizational skills and exceptional attention to detail.
• Proficiency in MS Office Suite, particularly Excel, for record-keeping and reporting.
• Good communication and interpersonal skills.
• Familiarity with fleet management software is an advantage.
• Ability to multitask and prioritize effectively in a busy environment.

Benefits

• Competitive salary and benefits package.
• Hybrid work arrangement offering flexibility.
• Opportunities for professional development within the fleet management sector.
• A collaborative and supportive work environment.
• Contribute to the efficiency and safety of a vital company fleet.