Fleet Administrator

Harbinger; Garden Grove (CA); On-site; USD 38,572 - 46,838; Full time

Benefits offered by this job

Health coverage

Stock options

401k/HSAs

PTO & parental leave

Vacation bonus

Wellness benefits

Cell phone stipend

Meals

Job summary

Harbinger is seeking a highly organized Fleet Administrator to manage the operational logistics and compliance of its nationwide demo vehicle fleet. This hourly, contract position is based in Garden Grove, CA, with four days on site and one remote day.

You will coordinate demo fleet transfers, validate requests, work with brokers for transport, and maintain the Demo Fleet Tracker. Strong organizational skills, attention to detail, and experience with fleet systems are essential.

Qualifications

• Proven experience in a logistics, fleet, or operations role.
• Exceptional organizational skills and meticulous attention to detail.
• Strong verbal and written communication skills for coordinating with internal teams, external brokers, and sales representatives.
• Proficiency in tracking systems and generating operational reports (e.g., Excel, Google Sheets, or dedicated Fleet Management Software).
• Ability to manage multiple priorities and deadlines simultaneously in a fast‑paced environment.

Responsibilities

• Manage the entire lifecycle of demo fleet transfer requests to support nationwide sales activities.
• Collaborate with Sales Operations and Leadership to validate requests and gain final approval for all vehicle transfers.
• Manage day‑to‑day logistics, including submitting transfer requests and coordinating with external Brokers for transport.
• Confirm pick‑up and drop‑off timing, and send the Bill of Lading (BOL) to the receiving party.
• Update and maintain the Demo Fleet Tracker with real-time locations and statuses.
• Utilize vehicle telemetry/tracking software to gain accurate location data.

Skills

Logistics experience

Organizational skills

Communication skills

Reporting & analytics

Multitasking

Tools

Fleet Management Software

Excel / Google Sheets

Job description

About Harbinger

Harbinger is an American commercial electric vehicle (EV) company on a mission to transform an industry starving for innovation. Harbinger’s best‑in‑class team of EV, battery, and drivetrain experts have pooled their deep experience to bring a first‑of‑its‑kind EV platform to support the growing demand for medium‑duty EVs and Hybrids. Harbinger: Familiar Form, Revolutionary Foundation.

About the Role

We are seeking a highly organized and detail‑oriented Fleet Administrator for a contracted, hourly position to manage the operational logistics and compliance of our nationwide demo vehicle fleet. This role is critical in supporting our sales efforts by ensuring vehicles are deployed efficiently, maintained correctly, and tracked meticulously.

Fleet Logistics & Management

• Manage the entire lifecycle of demo fleet transfer requests to support nationwide sales activities.
• Collaborate with Sales Operations and Leadership to validate requests and gain final approval for all vehicle transfers.
• Manage the day‑to‑day logistics, including submitting transfer requests to the internal Logistics team and working directly with external Brokers to arrange vehicle transport.
• Confirm pick‑up and drop‑off timing and details, and send the Bill of Lading (BOL) to the receiving party (e.g., dealer or sales representative).
• Update and maintain the Demo Fleet Tracker with accurate, real‑time locations and statuses of all vehicles.
• Utilize vehicle telemetry/tracking software to gain insightful, accurate vehicle location data.

Compliance, Agreements, & Reporting

• Create, manage, and execute Trial Testing Agreements with the receiving party, ensuring all agreements are signed prior to vehicle drop‑off.
• Collaborate with Harbinger Technical Program Managers (TPMs) to ensure demo vehicles are compliant for road use and equipped with the necessary and desired features for sales purposes.
• Analyze usage and prepare comprehensive reporting on demo fleet utilization. Provide strategic insights and guidance on the effectiveness of all deployments to drive efficiency.
• Generate and distribute a weekly fleet report summary on the usage and status of each demo vehicle.

Maintenance & Issue Resolution

• Log and communicate all vehicle issues that occur within the demo fleet to the Service and Customer Operations teams for immediate diagnosis and field repair.
• Note and track vehicle downtime in the fleet tracker and communicate updates to the receiving party.
• Collaborate with the Service team to schedule necessary service and maintenance on demo vehicles.
• Provide the Service team with current locations and planned durations for every vehicle to align with service needs and software update schedules.

Additional Sales Operations Responsibilities

• Assist with report distribution and meeting preparation.
• Assist with vehicle selling duties such as order processing and order documentation.

Qualifications

Required Skills & Experience

• Proven experience in a logistics, fleet, or operations role, preferably supporting a national operation.
• Exceptional organizational skills and meticulous attention to detail.
• Strong verbal and written communication skills for coordinating with internal teams, external brokers, and sales representatives.
• Proficiency in tracking systems and generating operational reports (e.g., Excel, Google Sheets, or dedicated Fleet Management Software).
• Ability to manage multiple priorities and deadlines simultaneously in a fast‑paced environment.

Preferred Skills

• Demonstrated ability to create and standardize operational processes and workflows.
• Experience managing complex, time‑sensitive logistical movements (e.g., freight, vehicle transport).
• Familiarity with contract or agreement management processes (e.g., tracking signatures, ensuring compliance).
• A process‑driven mindset with a focus on efficient execution and error reduction.

Work location

• This role is based in our Garden Grove, CA office.
• This role is expected to work 4 days on site in office per week, with flexibility for remote work the remaining days.

Key Benefits & Perks:

• Comprehensive Health, Dental & Vision (HDV) – 100% employee covered
• Early‑stage Stock Options
• Robust Retirement Savings (401k, HSA, FSA)
• Generous Paid Time Off (PTO) & Parental Leave
• Annual Vacation Bonus
• Wellness & Fertility Benefits
• Cell Phone Stipend
• Complimentary Meals & Stocked Kitchens

California Pay Range: $28—$34 USD

Equal Opportunity

Harbinger is an equal‑opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, sex, sexual orientation, gender, gender expression, gender identity, genetic information or characteristics, physical or mental disability, marital/domestic partner status, age, military/veteran status, medical condition, or any other characteristic protected by law.