Fleet Administrative Coordinator (Bird Electric)

Black & Veatch; Hickory (NC); On-site; USD 42,000 - 54,000; Full time

Job summary

Bird Electric Enterprises—part of the Black & Veatch family—seeks a Fleet Administrative Coordinator to manage clerical tasks and the material/inventory system. You will support field engineering and project management teams, ensuring accurate documentation and efficient material flow across the site.

The role involves data entry, filing, and coordinating with subcontractors, with opportunities to learn from seasoned experts in power, water, grid, and industrial markets.

Qualifications

• Minimum of one (1) year relevant experience without a degree.
• All applicants must be able to complete pre-employment onboarding requirements (criminal/civil background check, drug screen, motor vehicle records search) in compliance with applicable laws.

Responsibilities

• Filing, posting, and preparation of documents and forms.
• Monitor warehouse or distribution facility inventory levels.
• Maintaining site material needs including expediting as necessary.
• Coordinate with Subcontractors site material pickup at warehouse.
• Manage material returns and RMA process.
• Data entry into material/inventory management system.
• Other clerical duties as required.
• Assist Materials Manager as needed.
• Responsible for proper filing of all material related documents within project filing system.

Job description

Together, we own our company, our future, and our shared success.

As an employee-owned company, our people are Black & Veatch. We put them at the center of everything we do and empower them to grow, explore new possibilities and use their diverse talents and perspectives to solve humanity's biggest challenges in an ever-evolving world. With over 100 years of innovation in sustainable infrastructure and our expertise in engineering, procurement, consulting and construction, together we are building a world of difference.

Company

Bird Electric Enterprises

Req Id

116986

Opportunity Type

Staff

Relocation eligible

No

Full time/Part time

Full-Time

Project Only Hire

No

Visa Sponsorship Available

No

Why Black & Veatch

Join the Bird Electric (a Black & Veatch company) team and build with pride. As a 100% employee‑owned company, every role matters — you own your work, your impact, and your future. We lead with care, and safety is non‑negotiable and embedded into every role, site and decision, ensuring our teams return home safe, every day.

From field engineering to project management to quality and startup, you’ll work with cutting‑edge technology, learn from seasoned experts, and grow through real‑world, hands‑on experience. With a strong backlog across power, water, grid, and industrial markets, you’ll have the stability to grow and the opportunity to shape what comes next.

Job Summary

The Fleet Administrative Coordinator is responsible for clerical duties including maintenance of the material/inventory management system.

Key Responsibilities

• Filing, posting, and preparation of documents and forms .
• Monitor warehouse or distribution facility inventory levels .
• Maintaining site material needs including expediting as necessary .
• Coordinate with Subcontractors site material pickup at warehouse .
• Manage material returns and RMA process .
• Data entry into material/inventory management system .
• Other clerical duties as required .
• Assist Materials Manager as needed .
• Responsible for proper filing of all material related documents within project filing system .

Management Responsibilities

Individual Contributor

Minimum Qualifications

Minimum of one (1) year relevant experience without a degree. All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.

Preferred Qualifications

• BA or BS degree in Supply Chain, Business, Technical / Engineering, Construction Management or related field (preferred)
• Relevant experience may be substituted for a degree
• Procurement, Material Coordination, Forecast/Demand Planning and/or Construction Experience preferred
• Preferred Skills
  • . Proficient Attention to Detail . Proficient Communication - Written and Oral . Proficient Computer - Database and MS Office . Strong Data Entry . Proficient Mathematics . Basic Organizing Data . Basic Problem Solving

Work Environment/Physical Demands

Typical office or warehouse environment. Able to work in a fast paced environment.

Competencies

Collaborates

Salary Plan

PCR: Procurement

Job Grade

012

Bird, a Black & Veatch Company, endeavors to make www.bv.com/careers accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process because of a disability, please contact the Employee Relations Department at [phone] or via our accommodations request form. This contact information is for disability accommodation requests only; you may not use this contact information to inquire about the status of applications. General inquiries about the status of applications will not be returned.

Bird, a Black & Veatch Company, is committed to being an employer of choice by creating a valuable work experience that keeps our people engaged, productive, safe and healthy.

Our comprehensive benefits portfolio is a key component of this commitment and offers an array of health care benefits including but not limited to medical, dental and vision insurances along with life insurance and a robust wellness program.

To support a healthy work-life balance, we offer paid vacation and holiday time after the eligibility period has been met.

A variety of additional benefits are available to our professionals including, but not limited to, a company matched 401k plan, vendor discounts, AD&D insurance, pre-taxed accounts, voluntary legal plan, identity theft and credit monitoring services, and the B&V Credit Union.

By valuing diverse voices and perspectives, we cultivate an authentically inclusive environment for professionals and are able to provide innovative and effective solutions for clients.

BVH Inc., its subsidiaries and its affiliated companies, complies with all Equal Employment Opportunity (EEO) laws and regulations. Black & Veatch does not discriminate on the basis of age, race, religion, color, sex, national origin, marital status, genetic information, sexual orientation, gender Identity and expression, disability, veteran status, pregnancy status or other status protected by law.

Notice to External Search Firms: BVH Inc, its subsidiaries and its affiliated companies does not accept unsolicited resumes and will not be obligated to pay a placement fee for unsolicited resumes. Black & Veatch Talent Acquisition engages with search firms directly for hiring needs.

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