Fixed Asset Manager

Towson University; Baltimore (MD); On-site; USD 90,000 - 120,000; Full time

Job summary

Towson University is seeking a skilled Asset Management Specialist within Administration & Finance to oversee fixed assets, depreciation, and capitalization processes. You will identify and tag new capital assets, manage asset transfers and disposals, lead annual audits, and ensure compliance with GAAP, GASB, and university policies while coordinating with multiple departments.

Role requires strong data analysis, ERP experience (Oracle/PeopleSoft/AssetWorks), and the ability to train staff on

Qualifications

• Bachelor's degree in accounting/finance with four years of related experience.
• Understanding capital asset classifications, depreciation, and financial reporting.
• Familiarity with GAAP, GASB, and audit requirements.
• Experience with asset management ERP systems.
• Strong data analysis and problem-solving skills.

Responsibilities

• Identify, manage, and review tagging of new capital assets and asset transfers.
• Maintain current fixed asset inventory in compliance with policies and regulations.
• Plan and oversee annual sensitive asset audits and biennial capital inventories.
• Coordinate audits with departments and prepare final inventory reports.
• Ensure compliance with GAAP, GASB and audit requirements.
• Supervise staff and students; train on asset management policies.
• Reconcile monthly asset records and support year-end financial reporting.
• Provide training to inventory coordinators and test Oracle system updates.

Skills

GAAP knowledge

GASB knowledge

Audit readiness

Asset management

Excel

Strong communication

Team leadership

Policy development

Inventory auditing

Education

Bachelor's degree in Accounting, Finance or business-related field

Tools

Oracle

PeopleSoft

AssetWorks

Job description

Responsibilities and Duties

• Identifying, managing and reviewing the tagging and recording of new capital and sensitive asset acquisitions. Identifying, updating, and reviewing the records of asset transfers, disposals and retirements.
• Ensuring the fixed asset inventory remains current and compliant with institutional policies and regulatory requirements.
• Planning, coordinating, and overseeing the annual sensitive assets audit and biennial capital inventory audit cycle. This includes developing an audit schedule, coordinating with departments to conduct physical inventories, supervising and performing asset verification preparing departmental inventory reconciliations and reports, and addressing discrepancies with relevant departments. Additionally, responsible for preparing final inventory cycle reports and responding to inquiries regarding asset status, policies, and audits.
• Ensuring compliance with institutional and USM regulations. Preparing for and responding to internal and external audits. Implementing audit recommendations to improve asset tracking and reporting.
• Supervising staff and student employees. Developing and updating policies for asset management and control. Implementing process improvements to enhance efficiency and accuracy. Training staff on asset management policies and procedures.
• Reconciling monthly asset records and ensuring depreciation and capitalization policies are correctly applied and posted correctly. Assisting with year-end financial reporting related to fixed assets.
• Communicating with and training inventory coordinators regarding their role as inventory custodians for their departments.
• Performing fixed asset-related testing for Oracle system updates.

Qualifications and Skills

• Bachelor's Degree, preferably in Accounting, Finance or business-related field, and four years of related experience.
• This position requires an understanding of capital asset classifications, depreciation, and financial reporting requirements.
• Familiarity with federal, state, and institutional policies related to property records, including GAAP (Generally Accepted Accounting Principles), GASB (Governmental Accounting Standards Board), and audit requirements.
• Experience with asset management ERP systems such as Oracle, PeopleSoft and AssetWorks.
• Knowledge of best practices for asset tracking, tagging, reconciliation, and disposal processes.
• Awareness of internal controls and risk assessment methodologies to prevent asset mismanagement.
• Understanding of acquisition, surplus, and disposal regulations for capital and sensitive assets.
• Capability to identify discrepancies, analyze trends, and develop solutions to improve asset tracking.
• Ability to plan and execute physical inventory audits, manage deadlines, and coordinate with multiple internal and external constituents.
• Proficiency in Excel, database management, and asset management software. Experience in leading a team, providing guidance, and ensuring compliance with policies and procedures.
• Self-motivated to oversee asset records and drive process improvements. Ensuring compliance with institutional and external guidelines for asset management.
• Educating employees on property record policies, proper asset management, and reconciliation procedures.
• Strong verbal and written communication skills to work with stakeholders, provide training, and respond to audit inquiries.

Organization: Administration & Finance Division

Primary Location: Main Campus

Job Posting: Aug 4, 2026