Fixed Asset Data & Tagging Technician

William & Mary and the Virginia Institute of Marine Science; Virginia Beach (VA); On-site; USD 37,000 - 42,000; Full time

Job summary

William & Mary is seeking a Fixed Asset Technician to support tagging assets and entering Workday Fixed Assets data for entry and updates across the university.

The role focuses on maintaining accurate audit trails, preparing asset data, reviewing purchase orders for capitalization, tagging equipment, and assisting with annual inventories while coordinating with departments to gather item details and ensure data integrity.

Qualifications

• Basic knowledge of inventories and fixed assets.
• Excellent data entry skills and attention to detail with the demonstrated ability to perform basic mathematical calculations.
• Strong computer skills; with working knowledge of office Microsoft Office (Word, Excel and Outlook).
• Demonstrated oral and written communication skills with the ability to collaborate effectively with internal colleagues.
• Effective organizational skills with the ability to manage multiple priorities.

Responsibilities

• Maintain accurate and thorough audit trail of back-up files, logs, receiving reports, purchase orders, vendor payments and departmental change reports.
• Prepare data to be updated into Workday Fixed Assets. Run and evaluate reports for both campuses monthly.
• Review purchase orders through BuyWM to determine which items meet capitalization criteria.
• Tag W&M’s equipment and occasionally VIMS’ equipment. Schedule appointments with departments for tagging/reviewing equipment.
• Gather all pertinent information (e.g., make, model, room, serial numbers, location of item) and enters data into Workday Fixed Assets.
• Assist with the university’s Fixed Asset inventories (annual and random). Audit changes as noted by the departments.
• Research problems and correct Workday Fixed Assets when necessary.

Skills

Data entry

MS Word

MS Excel

Attention to detail

Data auditing

Education

High School

Tools

Workday

BuyWM

Job description

William & Mary is seeking a Fixed Asset Technician to support tagging assets and entering Workday Fixed Assets data for entry and updates across the university.

The role focuses on maintaining accurate audit trails, preparing asset data, reviewing purchase orders for capitalization, tagging equipment, and assisting with annual inventories while coordinating with departments to gather item details and ensure data integrity.