Fixed Asset Technician

William & Mary and the Virginia Institute of Marine Science; Virginia Beach (VA); On-site; USD 37,000 - 42,000; Full time

Job summary

William & Mary is seeking a Fixed Asset Technician to support tagging assets and entering Workday Fixed Assets data for entry and updates across the university.

The role focuses on maintaining accurate audit trails, preparing asset data, reviewing purchase orders for capitalization, tagging equipment, and assisting with annual inventories while coordinating with departments to gather item details and ensure data integrity.

Qualifications

• Basic knowledge of inventories and fixed assets.
• Excellent data entry skills and attention to detail with the demonstrated ability to perform basic mathematical calculations.
• Strong computer skills; with working knowledge of office Microsoft Office (Word, Excel and Outlook).
• Demonstrated oral and written communication skills with the ability to collaborate effectively with internal colleagues.
• Effective organizational skills with the ability to manage multiple priorities.

Responsibilities

• Maintain accurate and thorough audit trail of back-up files, logs, receiving reports, purchase orders, vendor payments and departmental change reports.
• Prepare data to be updated into Workday Fixed Assets. Run and evaluate reports for both campuses monthly.
• Review purchase orders through BuyWM to determine which items meet capitalization criteria.
• Tag W&M’s equipment and occasionally VIMS’ equipment. Schedule appointments with departments for tagging/reviewing equipment.
• Gather all pertinent information (e.g., make, model, room, serial numbers, location of item) and enters data into Workday Fixed Assets.
• Assist with the university’s Fixed Asset inventories (annual and random). Audit changes as noted by the departments.
• Research problems and correct Workday Fixed Assets when necessary.

Skills

Data entry

MS Word

MS Excel

Attention to detail

Data auditing

Education

High School

Tools

Workday

BuyWM

Job description

Job Requisition:

JR101695 Fixed Asset Technician (Open)

Job Posting Title:

Fixed Asset Technician

Department:

CC00450 WM001 | WMUO | Financial Reporting

Job Family:

Staff - Administrative & Office Support

Worker Sub-Type:

Regular (benefited)

Job Requisition Primary Location:

William & Mary

Primary Job Posting Location:

Posting Location - William & Mary

Job Description Summary:

The Fixed Assets Technician assist in tagging assets and Workday Fixed Assets data for entry.

Job Description:

Responsibilities include:

• Maintain accurate and thorough audit trail of back-up files, logs, receiving reports, purchase orders, vendor payments and departmental change reports.
• Prepare data to be updated into Workday Fixed Assets. Run and evaluate reports for both campuses monthly.
• Review purchase orders through BuyWM to determine which items meet capitalization criteria.
• Tag W&M’s equipment and occasionally VIMS’ equipment. Schedule appointments with departments for tagging/reviewing equipment.
• Gather all pertinent information (e.g., make, model, room, serial numbers, location of item) and enters data into Workday Fixed Assets.
• Assist with the university’s Fixed Asset inventories (annual and random). Audit changes as noted by the departments.
• Research problems and correct Workday Fixed Assets when necessary.

Additional Job Description:

Competencies:

• Basic knowledge of inventories and fixed assets.
• Excellent data entry skills and attention to detail with the demonstrated ability to perform basic mathematical calculations.
• Basic problem solving skills, with the ability to solve problems and work through solutions independently.
• Strong computer skills; with working knowledge of office Microsoft Office (particularly Word, Excel and outlook), and the ability to learn new systems or other databases quickly.
• Demonstrated oral and written communication skills with the ability to effectively communicate with a diverse campus community and collaborate effectively with internal colleagues.
• Effective organizational skills with the ability to manage multiple and competing priorities concurrently.

Experience:

• Strong data experience.
• Demonstrated Experience using MS Word & Excel.
• Experience tracking and maintaining records.

Annual Salary:

$37,000-$42,000 commensurate with experience.

Job Profile:

JP0116 - Administrative & Office Specialist II - Nonexempt - Salary - S03

Qualifications:

High School

Compensation Grade:

S03

Recruiting Start Date:

2026-05-12

Review Date:

2026-05-12

Position Restrictions:

Continuing E&G funded position and not term-limited

EEO is the Law. Applicants can learn more about William & Mary’s status as an equal opportunity employer by viewing the “Know Your Rights” poster published by the U.S. Equal Employment Opportunity Commission. https://www.eeoc.gov/know-your-rights-workplace-discrimination-illegal

Background Check:

William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check.

Remote Work Disclaimer:

Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor’s ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility.