Fiscal Management Specialist 3

Commonwealth of Pennsylvania; Pennsylvania; Hybrid; USD 60,000 - 90,000; Full time

Job summary

The Commonwealth of Pennsylvania seeks a Fiscal Management Specialist 3 to coordinate the day-to-day administration of federal and state funded workforce programs within the PA Department of Labor & Industry. This supervisory role provides leadership and oversight of complex fiscal operations, including procurement and grant management, to ensure compliance with federal and state regulations.

The position emphasizes budget, fiscal, administrative, analytical, and operational responsibilities,

Qualifications

• One year as a Fiscal Management Specialist 2; or
• Two years of experience in professional fiscal administration, and a bachelor’s degree in business administration, accounting, finance, economics, or a related field; or
• An equivalent combination of experience and training.

Responsibilities

• Coordinate daily budget, fiscal, administrative, and analytical operations of federal and state funded workforce programs
• Supervise staff, establish priorities, assign work, coordinate workflow, evaluate performance, and provide training
• Evaluate funding levels, monitor expenditures, and approve spending adjustments
• Prepare and evaluate financial reports for invoicing and reconciliation
• Conduct detailed budget and expenditure analyses and recommend corrective actions
• Maintain policy documents and provide technical assistance for compliance and accuracy

Skills

Fiscal administration

Budget analysis

Staff supervision

Education

Bachelor’s degree in business administration

Job description

THE POSITION

The PA CareerLink® Finance & Budget Unit is searching for a Fiscal Management Specialist 3 to coordinate the day-to-day administration of federal and state funded workforce programs administered by the PA Department of Labor & Industry. This supervisory position plays a significant role in the unit’s ability to effectively carry out critical budget, fiscal, administrative, analytical, and operational responsibilities. It provides necessary leadership and oversight of complex fiscal operations, supports procurement and grant management activities, and ensures adherence to federal and state regulations.

THE POSITION

The PA CareerLink® Finance & Budget Unit is searching for a Fiscal Management Specialist 3 to coordinate the day-to-day administration of federal and state funded workforce programs administered by the PA Department of Labor & Industry. This supervisory position plays a significant role in the unit’s ability to effectively carry out critical budget, fiscal, administrative, analytical, and operational responsibilities. It provides necessary leadership and oversight of complex fiscal operations, supports procurement and grant management activities, and ensures adherence to federal and state regulations.

DESCRIPTION OF WORK

This position performs a variety of duties that are vital for maintaining continuity of operations, strengthening internal controls, and supporting the unit’s ability to meet its financial and programmatic obligations. As a Fiscal Management Specialist 3, you will perform the following duties:

• Program Administration: Guide daily budget, fiscal, administrative, and analytical operations of federal and state funded workforce programs
• Staff Direction: Supervise staff, establish priorities, assign work, coordinate workflow, evaluate performance, and provide training
• Fiscal Oversight: Evaluate available funding levels, monitor a variety of expenditures for multiple programs, and approve spending adjustments
• Financial Reporting: Prepare and evaluate reports to ensure accurate invoicing and timely reconciliation
• Technical Analysis: Conduct detailed evaluations of budgets and expenditures and recommend corrective actions when needed
• Policy Compliance: Maintain and implement policy documents while providing technical assistance and conducting reviews for compliance and accuracy

Interested in learning more? Additional details regarding this position can be found in the position description .

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• Telework: You may have the opportunity to work from home (telework) part-time, up to three days per week. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary:In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Required Experience, Training & Eligibility

QUALIFICATIONS

Minimum Experience and Training Requirements:

• One year as a Fiscal Management Specialist 2; or
• Two years of experience in professional fiscal administration, and a bachelor’s degree in business administration, accounting, finance, economics, or a related field; or
• An equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement . For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

Veterans:

• Pennsylvania law (51 Pa. C.S.
• 7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

EXAMINATION INFORMATION

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on the application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.