FISCAL SUPERVISOR

State of California; California (MO); Hybride; USD 95 000 - 142 000; Plein temps

Avantages offerts par ce poste

Pension

Medical coverage

Dental coverage

Vision coverage

Flexible spending

Résumé du poste

Judicial Council of California is seeking a Contracts Fiscal Supervisor to manage drafting, issuance, and termination of master agreements and related documents, including RFx and Statements of Work. The role involves supervising staff, tracking requisitions, and ensuring compliance with procurement policies.

The position centers on complex negotiations, PAJAR requests, and process improvements. Hybrid work is available; location includes San Francisco or Sacramento with requirement to reside in

Qualifications

• Bachelor’s degree in business, finance, accounting or related field with five years of professional experience in accounting, finance, budget analysis, or contract administration, including at least one year supervisory experience.
• Or JD, MBA, or related master’s degree with two years of relevant experience including supervisory experience.
• Or one year as a Senior Fiscal Analyst or three years as a Fiscal Analyst with substitution options and supervisory responsibilities.

Responsabilités

• Drafts, issues, and terminates master agreements, contract documents, and related documents; supervises staff and assigns requisitions.
• Drafts RFx, procurement schedules, statements of work, terms, and conditions to clearly define requirements and ensure compliance.
• Contributes to process improvements; maintains data in financial systems; provides training and supports benchmarking efforts.
• Responds to PAJAR requests, reviews/redacts documents, and posts them to public access folders.
• Responds to status inquiries and reassigns work to meet leadership goals; negotiates contract terms and any requested exceptions.

Connaissances

Public-sector procurement

Public-sector contracting

Staff supervision

Formation

Bachelor’s degree in business/finance/accounting

Juris Doctor / MBA (related field)

Supervisory experience in government contracting

Description du poste

Job Posting: Contracts Fiscal Supervisor JO#6774

Judicial Council of California

Salary: $8,512.00 - $12,766.00 per Month

New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

Job Responsibilities

• Performs or supervises the drafting, issuance, and termination of master agreements, standard agreements, ordering documents, grant agreements, intra-branch agreements, inter-agency agreements, amendments, and other non-facilities contracts documents (collectively "Contracts").
  • Reviews requisitions and assigns them to staff; tracks progress of outstanding assignments.
• Performs or supervises the drafting and administration of solicitations, including complex Requests for Proposals, Invitations for Bids, or other solicitations (collectively, "RFx"), for non-facilities-related services in accordance with the Judicial Branch Contracting Manual.
  • Reviews or drafts solicitation documents including the RFx, Procurement Schedule, Statement of Work, Contract Terms and Conditions, and other documents so they provide potential proposers with a clear understanding of the requested goods or services, and the documents meet the needs of the requestor and conform to Judicial Council policies, standards, and guidelines. It may be necessary to confer with the Project Manager and other subject matter experts to ensure requirements are appropriately captured.
• Contributes or assists in the quality improvement of internal processes, best practices, and benchmarking within Procurement; maintains accurate and current data in financial database; and provides training.
  • Assists with contract revisions and improvements for best practices, quality improvement, and benchmarking with the goal of shortening turnaround times and improving efficacy for contracts and making processes more understandable.
• Serves as a point of contact to respond to Public Access to Judicial Administrative Records (PAJAR) requests for non-facilities-related procurements and contracts (Rule of Court 10.500), and as a resource for contract interpretation (e.g., determining if documents require redaction).
  • Assists JCC Legal Services with PAJAR requests by reviewing and redacting documents when necessary and posting documents to the public access shared folder.
• Responds to contract inquiries and monitors work status.
  • Responds to requests for status, explanation of processes, etc. from project managers and management. Reassigns work or priorities to facilitate the accomplishment of the leadership's goals and priorities.
• Negotiates Contract terms and conditions.
  • As part of the Judicial Council team (technical, legal, and business services), negotiates exceptions to terms and conditions proposed through solicitations.

Working Conditions

The Judicial Council strives for work-life balance, including substantial vacation and holiday time. In addition, we offer an excellent benefits package, including pension, medical, dental, and vision coverage, flexible spending, up to $130 per month reimbursement for qualifying commuting costs, student loan forgiveness as part of Public Service Loan Forgiveness (PSLF), and retirement savings plans. In San Francisco, the office is only a 7-minute walk from the Civic Center BART station. In Sacramento, the office is minutes from downtown, just north of Discovery Park.

The Judicial Council offers hybrid work arrangements for many positions. The successful candidate will be expected to work in person at the Judicial Council’s San Francisco or Sacramento office at least two days per week, based on their office leader’s direction, and reside in the areas surrounding these locations. To be eligible for Judicial Council employment and participation in the Judicial Council’s Hybrid Work Program, a prospective or current employee’s primary residence/remote work location must be in the State of California and within a 150-mile driving radius of their assigned reporting location.

Minimum Requirements

This position does not have a Classification Specification. Requirements and qualifications for this position can be found in this announcement. For additional questions, please contact the hiring department listed below.

Who May Apply: Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Position Details:

• Number Of Positions: 1
• Work Location: San Francisco, CA or Sacramento, CA
• Telework: Hybrid
• Job Type: Permanent, Full Time
• Contractual Salary: $8,512.00 - $12,766.00 per Month
• Benefits: pension, medical, dental, vision coverage, flexible spending, up to $130/month reimbursement for qualifying commuting costs, student loan forgiveness as part of PSLF, retirement savings plans

Department Information

The Judicial Council of California is the policy setting body for the state court system and has constitutionally conferred statewide rule‑making authority. This authority includes developing, advocating for, and allocating the judicial branch budget. A majority of Council members are California state justices and judges; however, the Council also includes lawyers, legislators, and court administrators. By enhancing its role as a leadership, knowledge, and service resource for the judicial branch, the Judicial Council’s staff organization seeks to continue to evolve as one of California’s most dynamic public service entities, focused on improving access to justice for all Californians by innovating and responding to the changing needs of the courts and the public. As a government body charged with improving the statewide administration of justice, the Judicial Council has multiple offices with diverse responsibilities relating to court policy and operations. As employees of the council, every member of staff should view and approach their work as one Judicial Council with a public service mission that is greater than the sum of its parts.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Experience performing and/or supervising public‑sector procurement and contracting activities.
• Knowledge of public‑sector procurement laws, regulations, policies, and competitive solicitation practices.
• Experience supervising, developing, and evaluating professional staff.

Minimum Qualifications

EDUCATION AND EXPERIENCE

• Bachelor’s degree, preferably in business, finance, accounting, or directly related field, and five (5) years of professional experience in accounting, finance, budgetary analysis, or contract administration, which includes at least one (1) year of supervisory experience. An additional four (4) years of professional experience in the assigned function as noted above may substitute for the bachelor’s degree. Or, additional directly related experience and/or education may be substituted on a year‑for‑year basis.
• OR Juris Doctor, Master of Business Administration, or a master’s degree in a directly related field for the assigned discipline such as finance, contract administration, or accountancy, and two (2) years of experience as identified above, including one (1) year of previous supervisory experience.
• OR One (1) year as a Senior Fiscal Analyst or other level (C43) class or three (3) years as a Fiscal Analyst or other level (C42) class with the Judicial Council of California or one (1) year of experience performing the duties of a class comparable in the level of responsibility to that of an exempt‑level Senior Fiscal Analyst, or three (3) years as an exempt‑level Fiscal Analyst, in a California superior court or California state‑level government entity and a) completion of training courses on topics related to effective supervision within six (6) months of promotion; or b) one (1) year of previous supervisory experience.

Payment & Benefits

$8,512 - $12,766 per month. Please note due to statewide fiscal conditions, the posted salary range is subject to a temporary 3% reduction. In exchange for this reduction, judicial branch employees accrue an additional 5 hours of paid personal leave per month through June 30, 2027.

Some highlights of our benefits package include:

• Health/Dental/Vision benefits program
• 14 paid holidays per calendar year
• Choice of Annual Leave or Sick/Vacation Leave
• 1 personal holiday per year
• Up to $130 per month reimbursement for qualifying commuting costs
• 401(k) and 457 deferred compensation plans
• Basic Life and AD&D Insurance
• Long Term Disability Program (employee paid/optional)
• Group Legal Plan (employee paid/optional)
• Public Service Loan Forgiveness (PSLF) eligibility
• CalPERS Retirement Plan
• Employee Assistance Program
• FlexElect Program
• Pretax Parking

Equal Opportunity Employer

The Judicial Council of California Is an Equal Opportunity Employer.

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug‑free workplace. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.