Associate Contracts Analyst (Associate Fiscal Analyst)

Judicial Branch of California; San Francisco (CA); Hybrid; USD 90,000 - 120,000; Full time

Benefits offered by this job

Health benefits

CalPERS retirement

401(k) and 457 plans

PSLF eligibility

Hybrid work

Job summary

The Judicial Council of California is seeking an Associate Contracts Analyst in the Procurement and Facilities Contracts unit to manage facility-related contracts and FI$Cal transactions. The role involves drafting, issuing, and awarding work orders, extensions, and LPAs, and ensuring compliance with council policies.

Ideal candidates will have knowledge of state contracting in a public environment, FI$Cal experience, and strong Word/Excel skills.

Qualifications

• Bachelor’s degree or equivalent experience in business/finance/accounting or related field; substitution with 4 years of professional experience.
• Two years as a Fiscal Services Coordinator or equivalent in procurement or accounting within the Judicial Council of California or similar government entity.

Responsibilities

• Analyze service/work orders, change orders for contract compliance and enter encumbrances into FI$Cal.
• Draft and administer contract docs for master agreements and LPAs; enter procurements into FI$Cal.
• Draft and administer solicitations for ID/IQ contracts and LPAs within policy and funding constraints.
• Participate in the vendor management program and provide contract-related support.
• Assist with public records requests related to facility contracts and training.

Skills

Contracting experience

FI$Cal experience

Word & Excel proficiency

Scheduling/meetings

Education

Bachelor’s degree in business/finance/accounting or related field

4 years of professional experience substituting for degree

Tools

FI$Cal ERP system

Job description

The Judicial Council of California is accepting applications for the position of Associate Contracts Analyst (Associate Fiscal Analyst) in the Procurement and Facilities Contracts unit for the Branch Accounting and Procurement (BAP) office.

The Associate Contracts Analyst will work with all levels of the Judicial Council of California (JCC) staff and managers to administer facilities-related contract documents: 1) Analyze service work orders, work orders, and change orders for contract compliance, and enter internal encumbrances into the Financial Information System for California (FI$Cal) system; perform FI$Cal purchase order close outs; 2) Draft, issue, and award work orders, contract extensions, and other facility-related contract documents for master agreements and Leveraged Procurement Agreements (LPAs), and enter procurements into the FI$Cal system; 3) Draft and administer facility-related solicitations for recurring ID/IQ contracts and LPAs in accordance with JCC policies and within funding constraints; provide administration assistance for other types of solicitations; 4) Participate in the vendor management program; 5) Provide facility-related contractual support; and 6) Provide general administration, including responding to Public Access to Judicial Administrative Records requests related to facility-related contracts and training.

The Judicial Council

The Judicial Council of California is the policy setting body for the state court system and has constitutionally conferred statewide rule-making authority. This authority includes developing, advocating for, and allocating the judicial branch budget. A majority of Council members are California state justices and judges; however, the Council also includes lawyers, legislators, and court administrators.

By enhancing its role as a leadership, knowledge, and service resource for the judicial branch, the Judicial Council’s staff organization seeks to continue to evolve as one of California’s most dynamic public service entities, focused on improving access to justice for all Californians by innovating and responding to the changing needs of the courts and the public. As a government body charged with improving the statewide administration of justice, the Judicial Council has multiple offices with diverse responsibilities relating to court policy and operations. As employees of the council, every member of staff should view and approach their work as one Judicial Council with a public service mission that is greater than the sum of its parts.

The Judicial Council strives for work life balance and includes substantial vacation and holiday time. In addition, we offer an excellent benefits package including pension, medical, dental, and vision coverage, flexible spending, up to $130 per month reimbursement for qualifying commuting costs, student loan forgiveness as part of Public Service Loan Forgiveness (PSLF), and retirement savings plans. In San Francisco, the office is only a 7-minute walk from the Civic Center BART station. In Sacramento, the office is located minutes from downtown, just north of Discovery Park.

The Judicial Council offers hybrid work arrangements for many positions. The successful candidate will be expected to work in person at the Judicial Council’s San Francisco or Sacramento office at least two days per week, based on their office leader’s direction, and reside in the areas surrounding these locations. To be eligible for Judicial Council employment and participation in the Judicial Council’s Hybrid Work Program, a prospective or current employee’s primary residence/remote work location must be in the State of California and within a 150-mile driving radius of their assigned reporting location.

Some highlights of our benefits package include:

• Health/Dental/Vision benefits program
• 14 paid holidays per calendar year
• Choice of Annual Leave or Sick/Vacation Leave
• 1 personal holiday per year
• Up to $130 per month reimbursement for qualifying commuting costs
• CalPERS Retirement Plan
• 401(k) and 457 deferred compensation plans
• Employee Assistance Program
• Basic Life and AD&D Insurance
• FlexElect Program
• Pretax Parking
• Long Term Disability Program (employee paid/optional)
• Group Legal Plan (employee paid/optional)
• Public Service Loan Forgiveness (PSLF) eligibility

Equal Employment Opportunity

The Judicial Council of California is an Equal Opportunity Employer.

Bachelor’s degree, preferably in business, finance, accounting, or a directly related field that would provide the knowledge and skills necessary for the assigned area. An additional four (4) years of professional experience as noted above may substitute for the bachelor’s degree. Or, additional directly related experience and/or education may be substituted on a year-for-year basis.

OR

Two (2) years as a Fiscal Services Coordinator working in the procurement or accounting function with the Judicial Council of California or two (2) years of experience performing the duties of a class comparable in the level of responsibility to that of a Fiscal Services Coordinator in a California superior court or California state-level government entity.

Desirable Qualifications

• Experience with technical contracting in a state environment.
• Experience working with FI$Cal or similar ERP system(s).
• Intermediate to advanced writing and formatting skills in Microsoft Word and Excel.
• Intermediate to advanced scheduling skills and experience hosting conference calls.