Fiscal Specialist 2

FHLB Des Moines; Seattle, Northern (WA, KY); Hybrid; USD 63,527,000 - 84,959,000; Full time

Job summary

UW Medical Center – Northwest is seeking a Fiscal Specialist 2 in Environmental Services. 100% FTE, day shift, providing payroll, financial reporting, and administrative support to the EVS department. You will process payroll, review timesheets, and help with budget forecasting and reporting.

The role requires 2 years of related experience and accounting coursework. Proficiency with UKG, Epic, Ariba, and MS Office is expected.

Qualifications

• Two years of experience equivalent to Fiscal Specialist I.
• Completion of 15 quarter credits or 10 semester credits of college-level accounting coursework, or equivalent education and experience.

Responsibilities

• Process employee payroll, leave entitlements, orientation hours, payroll corrections, and status changes.
• Review timesheets, resolve payroll exceptions, and reconcile FTE allocations to ensure accurate and timely payroll processing.
• Monitor financial records and respond to payroll and fiscal inquiries in accordance with established policies and procedures.
• Prepare payroll, fiscal, and operational reports and assist with budget forecasting and departmental planning.
• Process invoices and travel-related transactions through Ariba and maintain vendor records and supporting documentation.
• Analyze payroll and financial data, identify issues, and recommend process improvements.
• Serve as secondary administrative support for the Environmental Services department.
• Answer multi-line phones, route calls, respond to inquiries, and provide customer service to staff, patients, and visitors.
• Maintain electronic and manual filing systems and support departmental reports, projects, and committee activities.

Skills

Payroll processing

Financial reporting

Recordkeeping

Customer service

Education

Accounting coursework

Tools

UKG

Epic

Ariba

Microsoft Office

Job description

Job Description UW Medical Center – Northwest - Environmental Services has an outstanding opportunity for a Fiscal Specialist 2.

WORK SCHEDULE 100% FTE (40 hours per week) Day Shift

POSITION HIGHLIGHTS

Provide fiscal, payroll, and administrative support for the Environmental Services (EVS) department. This position performs payroll processing, financial reporting, recordkeeping, and administrative functions to support daily operations while ensuring compliance with UW Medicine policies and procedures.

PRIMARY JOB RESPONSIBILITIES

• Process employee payroll, leave entitlements, orientation hours, payroll corrections, and status changes.
• Review timesheets, resolve payroll exceptions, and reconcile FTE allocations to ensure accurate and timely payroll processing.
• Monitor financial records and respond to payroll and fiscal inquiries in accordance with established policies and procedures.
• Prepare payroll, fiscal, and operational reports and assist with budget forecasting and departmental planning.
• Process invoices and travel-related transactions through Ariba and maintain vendor records and supporting documentation.
• Analyze payroll and financial data, identify issues, and recommend process improvements.
• Serve as secondary administrative support for the Environmental Services department.
• Answer multi-line phones, route calls, respond to inquiries, and provide customer service to staff, patients, and visitors.
• Maintain electronic and manual filing systems and support departmental reports, projects, and committee activities.
• Utilize systems including UKG, Epic, Ariba, Microsoft Office, and other databases to support daily operations and ensure compliance with UW Medicine policies and procedures.

REQUIREMENTS

• Two years of experience equivalent to Fiscal Specialist I.
• Completion of 15 quarter credits or 10 semester credits of college-level accounting coursework, or equivalent education and experience. An equivalent combination of education and experience may substitute for stated requirements.

ABOUT UW MEDICAL CENTER – NORTHWEST

UW Medicine includes Harborview Medical Center, UW Medical Center – Montlake, UW Medical Center – Northwest, Valley Medical Center, UW Neighborhood Clinics, UW Physicians, UW School of Medicine, and Airlift Northwest. UW Medicine – Northwest is a full-service, non-profit community hospital offering comprehensive medical, surgical, and therapeutic services. With 281 beds, more than 1,900 employees, and a world-class medical staff, we provide innovative, technologically advanced care on a patient-friendly, easy-access campus just north of Seattle. We’re proud of the acclaim we’ve received for our excellence in patient care and safety. Recognitions include: The Distinguished Hospital for Clinical Excellence Award, The Emergency Medicine Excellence Award, The Stroke Care Excellence Award, Winner of the HealthGrades Distinguished Hospital Award for Patient Safety (three years in a row) We are also among the top 5% safest places to get care in the country.

ABOUT UW MEDICINE – A HIGHER DEGREE OF HEALTHCARE

UW Medicine is Washington’s only health system that includes a top-rated medical school and an internationally recognized research center. Our mission is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow’s physicians, scientists, and other health professionals. Across UW Medicine, our employees collaborate to perform the highest quality work with integrity and compassion. We foster a respectful, welcoming environment where every patient, family, student, and colleague is valued and honored. Nearly 29,000 healthcare professionals, researchers, and educators work within the UW Medicine family of organizations, including: Harborview Medical Center, UW Medical Center – Montlake, UW Medical Center – Northwest, Valley Medical Center, UW Medicine Primary Care, UW Physicians, UW School of Medicine, Airlift Northwest.

Become part of our team Join our mission to make life healthier for everyone in our community.

Compensation, Benefits and Position Details

Pay Range Minimum: $22.17 hourly
Pay Range Maximum: $29.65 hourly
Other Compensation: - Benefits: For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/

Shift: First Shift (United States of America)
Temporary or Regular? This is a regular position
FTE (Full-Time Equivalent): 100.00%
Union/Bargaining Unit: Not Applicable

About the UW

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world. UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81. To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [e-mail]. Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.