Fiscal Specialist

Maricopa Community College district; Tempe (AZ); On-site; USD 43,306 - 56,306; Full time

Benefits offered by this job

Paid time off

Health insurance

ASRS pension

Tuition reimbursement

Flexible work schedule

Job summary

The Fiscal Specialist, located within the Controller's office of the Maricopa County Community College District, performs financial accounting and reconciliation work for multiple campuses. The role focuses on reviewing student and sponsor transactions, recording general ledger activity, and preparing journal entries while collaborating with district staff.

Minimum qualifications include an Associate degree and two years of financial support experience; desired qualifications emphasize

Qualifications

• Associate degree plus two years of financial support experience in fiscal, finance, A/R/AP or payroll.
• Equivalent combination of education/experience acceptable per job posting.

Responsibilities

• Routinely reconcile general ledger and subsystems; verify accounting records and prepare journal vouchers.
• Advise on financial transactions and provide technical accounting guidance.
• Prepare materials and provide system support; respond to inquiries and resolve issues.
• Review transactions, prepare journal entries, and generate reports; investigate discrepancies.
• Perform other duties as assigned.

Skills

Excel

Data reconciliation

Financial analysis

ERP systems

Education

Associate degree

Tools

PeopleSoft SIS

PeopleSoft FMS

Nelnet Campus Commerce

Job description

Job Title

Fiscal Specialist

Job ID: 322958   Location: District Support Services Center   Full/Part Time: Full Time   Regular/Temporary: Regular

Salary Range: $20.82 - $27.07/hour, DOE

Grade: 111

Work Schedule: Monday - Friday, 8am - 5pm; Summer Hours: Monday - Thursday, 7am-6pm

Work Calendar: 12 Months

Maricopa Summary

The Maricopa County Community College District is one of the largest community college systems in the nation. Home to 10 individually accredited community colleges and 31 satellite locations, we proudly serve students in every corner of the Valley. Each day, our dedicated faculty, staff, and administrators, live out our vision - creating excellence in education for a better world. We focus on people-not profits. With 100% acceptance, zero rejections, and affordable tuition, we provide the flexibility and support our students need to succeed in and beyond the classroom. Discover how we\'re changing college. We don\'t just support our community-we help build it. We are the largest provider of workforce development training in the state. The activities of our colleges and their students support one out of every 28 jobs in Maricopa County. Learn about our economic impact. We believe our employees are our most valuable asset. Our 10 colleges and District Office support nearly 10,000 jobs and careers throughout Greater Phoenix. Join us in making a real difference in the lives of over 140,000 college students each year.

Benefits

Maricopa County Community College District (MCCCD) is committed to providing a competitive and comprehensive benefits program that supports our employees\' health and well-being. The MCCCD benefits support every stage of life and are designed to meet the diverse needs of our community. Explore the wide range of benefits and perks available to eligible employees at MCCCD. Benefits include:

• Nationwide Medical, Dental, and Vision Coverage
• Paid Time Off: Vacation, Sick Leave, and Personal Time
• 20 Paid Observed Holidays
• Company-paid Life Insurance, AD&D, and Short-Term Disability plans, with the option to purchase supplemental coverage
• Arizona State Retirement System (ASRS) Pension, including Long Term Disability and Retiree Health Insurance with 100% employer-matching contributions
• Optional Retirement Plans: 403(b), 457(b), Roth 403(b), Roth 457(b)
• Tuition Reimbursement for employees and dependents
• Annual Professional Development Funding
• Flexible Work Schedules

• District-Wide Wellness Program with Workshops and Webinars
• Monthly Health & Wellness Calendar and Newsletter
• Virta Diabetes Reversal Program and Support Groups
• Employee Assistance Program (EAP)
• Sight-On-Site Eye Care Services
• Pre-Retirement Planning Events
• Qualifying Employer for Public Service Loan Forgiveness (potential loan forgiveness for federal Direct Loans after meeting repayment requirements and working full-time for an eligible employer)

Job Summary

The Fiscal Specialist, located within the Controller\'s office, performs a variety of financial accounting transaction responsibilities. This role is primarily responsible for reviewing and reconciling student and third party sponsor transactions for all campuses within the Maricopa Community College District. This role is also responsible for recording, verifying, and monitoring general ledger accounts, creating journal entries, and setting up non-financial aid item types to be applied to student and third party sponsor accounts. This position collaborates with a variety of students, the campus Student Business Services, and MCCCD staff throughout the district on an ongoing basis, as it relates to questions on various financial reporting related matters.

Essential Functions

• Routinely performs reconciliations of the general ledger and related subsystem; reviews and verifies the accuracy of accounting records; inputs and maintains data in enterprise fiscal and student systems; performs high level account review and analysis and prepares recommendations; reviews and monitors various asset, liability, revenue, and expenditure accounts for accuracy; assists with input of journal vouchers
• Consults and advises on recording of financial transactions; provides guidance to employees on technical accounting and financial reporting; provides resources regarding related procedures and processes; makes recommendations for implementing best practices; researches, interprets and provides technical assistance regarding fiscal and accounting regulations, laws and guidelines
• Prepares materials for procedures and systems; responds to inquiries and provides technical support on systems; reviews and resolves internal complaints; designs and formats complex documents; composes basic original documents, correspondence, and presentations
• Reviews accounting transactions, prepares journal entries, maintains accurate records, prepares reports, investigates and resolves discrepancies, participates in weekly and bi-weekly meetings as needed
• Other duties as assigned

Minimum Qualifications

Associate\'s Degree from a regionally accredited institution and two (2) years of financial support experience in an area related to assignment such as fiscal, finance, accounts receivable/payable or payroll.

OR

An equivalent combination of education and/or experience sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation.

Desired Qualifications

1. Three (3) or more years reconciling large volumes of complex data
2. Two (2) or more years working in a higher educational or government setting
3. Two (2) or more years of experience with PeopleSoft Student Information System (SIS) and PeopleSoft Financial Management System (FMS) or similar ERP system
4. Two (2) or more years working with Nelnet Campus Commerce
5. Two (2) or more years experience with third party billing
6. Intermediate to Advanced Excel skills (vlookups/pivot tables)
7. One year of full-time relevant MCCCD experience during the previous two years

Special Working Conditions

• May be required to sit for a prolonged period of time; viewing a computer monitor
• May be required to work nights and/or weekends
• May be required to lift 30 lbs

How to Apply

Applicants are required to submit a cover letter and resume showing how the applicant meets the minimum and desired qualifications. All minimum requirements must be met at the time of the application. Additional materials will not be accepted after the job posting has closed. Missing materials or incomplete employment history will not be considered.

Please ensure your materials clearly provide the following information:

• Clearly illustrate how prior experience, knowledge and education meet the minimum and desired qualifications for this position.
• Indicate whether former or current employment is Full-Time or Part-Time employment, including Adjunct or Associate Professor (must include number of hours worked, contact hours or load)
• Provide employment history in a month/year format (e.g., 09/07 to 10/11) including job title, job duties, for each position held and name of employer for each position.
• Three professional references, preferably current and/or former supervisors. If references are not provided in resume upon application, they will be requested at time of interview.

Maricopa County Community College District (MCCCD) complies with the Americans with Disabilities Act (ADA) of 1990. Qualified applicants or candidates with disabilities can submit a reasonable accommodation request at any point in the hiring process, and MCCCD\'s policy is to provide reasonable accommodation unless such accommodation would cause an undue hardship. If a reasonable accommodation is needed, please contact the ADA Coordinator from the hiring campus location for assistance.

MCCCD is an Equal Opportunity Employer.

Posting Close Date

Open until filled

First Review: Thursday, July 30, 2026

Applications received after the review date may not be screened

EEO, Title IX, & Clery Act

Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status, age, disability, veteran status or genetic information.

Title IX of the Education Amendments of 1972, states: No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance.

The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at Title IX Coordinators.

The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act.

To apply, please follow the MCCCD job posting page and reference Job ID 322958.