Fiscal Operations Coordinator

New York City Department of Transportation; New York (NY); On-site; USD 85,000 - 115,000; Full time

Job summary

The New York City Department of Transportation seeks an experienced Administrative Manager to backfill the Fiscal Coordinator role within Grants Fiscal Management. This unit handles a multi-million dollar budget, processing invoices and grant reimbursements, and coordinating payroll, travel and compliance tasks.

The candidate will work under the Deputy Director of Fiscal Affairs, coordinating daily transactions, liaising with Accounts Payable, HR, IT&T and Facilities, and preparing ad hoc

Qualifications

• Degree or equivalent experience with administrative/managerial responsibilities.
• Ability to independently manage programmatic tasks, budgeting, and scheduling.
• Experience coordinating with multiple departments and vendors.

Responsibilities

• Coordinate and expeditiously complete daily financial transactions and reporting.
• Serve as liaison between Deputy Director, Support Services, Accounts Payable, and Revenue & Accounts Receivable work units.
• Backfill operational gaps for new projects and deadlines.
• Review imprest reimbursement vouchers and monitor P-card and travel reimbursements.
• Coordinate recruitment, onboarding, and staff departures with HR, IT&T and Facilities.
• Monitor leave and overtime requests and prepare ad hoc executive reports.

Skills

Communication

Presentation

Interpersonal

Research ability

Education

Bachelor's degree plus 4 years experience

Associate degree + 5 years experience

High school diploma + 6 years experience

Education/experience equivalency

Job description

The New York City Department of Transportation seeks an experienced Administrative Manager to backfill the Fiscal Coordinator role within Grants Fiscal Management. This unit handles a multi-million dollar budget, processing invoices and grant reimbursements, and coordinating payroll, travel and compliance tasks.

The candidate will work under the Deputy Director of Fiscal Affairs, coordinating daily transactions, liaising with Accounts Payable, HR, IT&T and Facilities, and preparing ad hoc