Fiscal Management Specialist 2

Commonwealth of Pennsylvania; Harrisburg (Dauphin County); Hybrid; USD 60,000 - 85,000; Full time

Benefits offered by this job

Telework option

Job summary

The Commonwealth of Pennsylvania seeks a Fiscal Management Specialist 2 in Harrisburg to manage federal grants, develop budgets, and produce financial reports for OMHSAS. You will review funding status, coordinate closeouts, and help ensure resources support critical mental health and substance abuse programs.

The role emphasizes fiscal stewardship, reporting accuracy, and collaboration with the Department of Human Services to maintain program stability.

Qualifications

• One year as Fiscal Management Specialist 1 or equivalent experience or a bachelor’s degree in business administration, accounting, finance, economics, or related field.
• Equivalent combination of experience and training accepted.
• Residency requirement for PA state employment.

Responsibilities

• Manage federal grants, prepare applications, coordinate reporting, and oversee appropriation requests.
• Compile carryforward budgets, prepare spending plans, and support annual submissions to the Governor’s Budget Office.
• Produce and review monthly and annual fiscal reports, resolve concerns, and monitor funding status.
• Liquidate unspent grant and contract funds and coordinate federal closeout with the Comptroller’s Office.
• Track county spending trends, monitor encumbrances, and recommend adjustments to maximize resources.
• Create funding codes, review balances, process invoices, and prepare financial data for reports.

Skills

Grant management

Budget management

Financial analysis

Attention to detail

Communication

Education

Bachelor’s degree in business administration

Bachelor’s degree in accounting

Bachelor’s degree in finance

Tools

Excel

Financial reporting software

ERP / accounting system

Job description

Fiscal Management Specialist 2

Step into an important role as a Fiscal Management Specialist 2 with the Department of Human Services (DHS). In the Bureau of Financial Management and Administration, you will help ensure that statewide mental health and substance abuse services have the financial resources they need. This position offers the chance to manage major federal grants, analyze funding needs, and support program success. Be part of a supportive team that values problem solving, responsibility, and strong fiscal stewardship.

This position manages federal grants, develops financial reports, and supports budget processes for the Office of Mental Health and Substance Abuse Services (OMHSAS). It ensures funds are tracked, analyzed, and used properly so critical programs remain stable and effective. As a Fiscal Management Specialist 2, you will perform the following duties:

• Grant Management: Manage federal grants, prepare applications, coordinate reporting, and oversee appropriation requests
• Budget Development: Compile carryforward budgets, prepare spending plans, and support annual submissions to the Governor’s Budget Office
• Financial Reporting: Produce and review monthly and annual fiscal reports, resolve concerns, and monitor funding status
• Fund Closeout: Liquidate unspent grant and contract funds and coordinate federal closeout requirements with the Comptroller’s Office
• Expenditure Review: Track county spending trends, monitor encumbered funds, and recommend adjustments to maximize available resources
• System Coordination: Create funding codes, review balances, process invoices, and prepare financial data for reports and evaluations

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information

• Full-time employment, 37.5 hours per week
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• Telework: You may have the opportunity to work from home (telework) part-time, up to three days per week. You will be required to report to 303 Walnut Street, Harrisburg, PA 17101, as listed in this posting, two days per week. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary:In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements

• One year as a Fiscal Management Specialist 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• One year of experience in professional fiscal administration, and a bachelor’s degree in business administration, accounting, finance, economics, or a related field; or
• An equivalent combination of experience and training.

Other Requirements

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

Veterans

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS)

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test oncefor this posting.
• Your results will be provided via email.