Fiscal Management Specialist 3

Commonwealth of PA; Harrisburg (Dauphin County); Hybrid; USD 70,000 - 90,000; Full time

Benefits offered by this job

Employee discounts

Flexible work schedules

Work-from-home opportunities

Job summary

Commonwealth of PA is seeking a Fiscal Management Specialist 3 to lead budget planning, oversee critical financial reviews, and guide essential fiscal operations across the Department of Drug and Alcohol Programs. You will supervise two specialists, coordinate MOUs and NOS, and respond to audits while ensuring timely, accurate financial reporting.

This role involves telework options up to three days per week with in-office requirements for key events, a standard work schedule, and opportunities

Qualifications

• One year as Fiscal Management Specialist 2 or two years in professional fiscal administration with a related bachelor's degree.
• PA residency requirement and ability to perform essential job functions.
• Veterans' employment preferences information.

Responsibilities

• Budget Preparation: Prepare state budget documents, rebudget materials, spending plans, and projections.
• Financial Reporting: Review expenditures, create weekly reports, track funds, and complete fiscal adjustments.
• Staff Supervision: Guide and support two Fiscal Management Specialist 2 employees through daily tasks and responsibilities.
• Audit Response: Research financial issues, prepare corrective action updates, and respond to audit requests.
• Document Review: Approve invoices, salary adjustments, travel codes, and fiscal correspondence.
• Project Development: Create and manage MOUs, NOS, and related amendments.

Skills

Budgeting

Financial reporting

Staff supervision

Audit response

Document review

Project development

Education

Bachelor's degree in business administration, accounting, finance, economics, or related field

Job description

THE POSITION

The Fiscal Management Specialist 3 for the Department of Drug and Alcohol Programs is an exciting chance to support work that strengthens financial operations across the agency. This role allows you to lead budget planning, guide important financial reviews, and help keep programs running smoothly. You will work with a supportive team and take the lead on key projects that help the department reach its mission. Join the Fiscal Management Division where every day brings new challenges, new opportunities, and a chance to support vital services across the Commonwealth.

DESCRIPTION OF WORK

This position supports major financial planning and reporting that help the Department of Drug and Alcohol Programs operate responsibly. It leads important budget preparation, expenditure tracking, and supervision responsibilities that strengthen fiscal operations. As a Fiscal Management Specialist 3, you will perform the following duties:

• Budget Preparation: Prepare state budget documents, rebudget materials, spending plans, and projections
• Financial Reporting: Review expenditures, create weekly reports, track funds, and complete fiscal adjustments
• Staff Supervision: Guide and support two Fiscal Management Specialist 2 employees through daily tasks and responsibilities
• Audit Response: Research financial issues, prepare corrective action updates, and respond to audit requests
• Document Review: Approve invoices, salary adjustments, travel codes, and fiscal correspondence
• Project Development: Create and manage Memorandum of Understandings (MOUs), Notification of Subgrants (NOS), and related amendments

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with a 60-minute lunch.
• Telework: You may have the opportunity to work from home (telework) part-time, up to 3 days per week. You will be required to report in-office 2 days per week (Tuesday and Wednesday) and for special events. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS

Minimum Experience and Training Requirements:

• One year as a Fiscal Management Specialist 2 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Two years of experience in professional fiscal administration, and a bachelor's degree in business administration, accounting, finance, economics, or a related field; or
• An equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

EXAMINATION INFORMATION

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.

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Health & Wellness

We offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.*

Compensation & Financial Planning

We invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options.

Work/Life Balance

We know there's more to life than just work! Our generous paid leave benefits include paid vacation, paid sick leave, eight weeks of paid parental leave, military leave, and paid time off for most major U.S. holidays, as well as flexible work schedules and work-from-home opportunities.*

Values and Culture

We believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good. As one of the largest employers in the state, we provide opportunities for internal mobility, professional development, and the opportunity to give back by participating in workplace charitable giving.

Employee Perks

Sometimes, it is the little "extras" that make a big difference. Our employees receive special employee-only discounts and rates on a variety of services and memberships.

For more information on all of these Total Rewards benefits, please visit www.employment.pa.gov and click on the benefits box.

• Eligibility rules apply.