Fiscal Grants Director

State of Indiana; Indianapolis (IN); On-site; USD 61,000 - 74,000; Full time

Benefits offered by this job

Medical plan options

Pension plan options

Paid leave program

Education Reimbursement

Job summary

State of Indiana is seeking a Fiscal Grants Director to oversee federal grant accounting and internal controls, supervising Grant Accountants and coordinating annual budgets. The role ensures compliance with federal and state requirements, with extensive responsibility for financial reporting and procurement.

Qualified candidates bring strong PeopleSoft skills, GAAP knowledge, and the ability to manage multiple accounts and teams.

Qualifications

• Extensive PeopleSoft financial skills.
• Knowledge of State of Indiana Budget procedures and policies, plus working knowledge of BUDSTARS, or ability/willingness to quickly gain that knowledge.
• Thorough knowledge of and ability to interpret and apply GAAP, GASB, GAGAS and other applicable accounting guidelines.
• Ability to accurately review, track and analyze financial data.
• Ability to understand and write reports, data collection and reporting procedures.
• Ability to analyze and interpret information pertaining to fiscal accounts, contracts, records and financial reports.

Responsibilities

• Oversee the accounting management of federal and state accounts.
• Provide supervision to a unit or group of employees to complete tasks of broad scope and complexity; lead hiring, training and performance evaluation for your team.
• Prepare and coordinate agency biennial budget submissions and annual spending plans with historical data and analytical input.
• Review monthly financial statements for each division and advise the agency Director and program managers on status of accounts.
• Prepare or oversee quarterly federal financial reports and year-end close-out reports for all federal programs.
• Advise managers and directors in federal grant applications with input on spending, budgeting, and federal rules.
• Develop policies and procedures for general accounting and bookkeeping functions.
• Ensure the financial management system reconciles with the Auditor's records monthly.
• Certify accuracy of the agency’s financial records and accounts.
• Control the flow of appropriated funds for all agency accounts.
• Manage procurement activities from major expenditures to office supplies.
• Monitor cash management and ensure funds are drawn down as necessary; prepare reports of collection.
• Research and resolve accounting issues using sources like Indiana Code and CFRs.
• Prepare adjusting journal entries and interdepartmental billings with supporting documentation.
• Close accounts at fiscal year end and allocate funds within time frames.

Skills

PeopleSoft

Budget procedures

GAAP/GASB

Financial analysis

Reporting

Contracts management

BUDSTARS

Tools

BUDSTARS

Job description

Work for Indiana

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

Work for Indiana

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

About The Indiana Criminal Justice Institute (ICJI)

The Indiana Criminal Justice Institute (ICJI) is the State planning agency for criminal justice, juvenile justice, traffic safety, and victim services. ICJI is designated as the State Administering Agency for the distribution of federal funds, and as the State Statistical Analysis Center for research.

Role Overview

The Fiscal Grants Director is responsible for overseeing the fiscal management and monitoring of the agency's federal grant portfolio and supervising three Grant Accountants. The position plays a key role in maintaining strong internal controls and ensuring the agency's federal funds are managed accurately and in compliance with applicable federal and state requirements.

Salary

The salary for this position traditionally starts at $67,314.00 but may be commensurate with education and work experience. Use our Compensation Calculator to view the total compensation package.

A Day In The Life

The essential functions of this role are as follows:

• Oversee the accounting management of federal and state accounts.
• Provides immediate supervision to a unit or group of employees to complete tasks of broad scope and complexity. Additionally, will be responsible to lead the hiring, training and performance evaluation process for your team/unit.
• Prepare and or coordinate the preparation of the agency’s biennial budget submissions and annual spending plans by providing historical financial data and analytical input.
• Review and analyze monthly financial statements for each division and account and advises the agency Director, Division Directors and Program Managers on the status of all assigned accounts.
• Prepare or oversee the preparation of quarterly federal financial reports for all federal programs and year end close-out reports for all federal programs.
• Advise and or assist managers and directors in preparation of annual federal grant applications by providing meaningful financial input, including, alternative funding options, input on spending and budgeting and advising them of federal rules and regulations.
• Develop policies and procedures for general accounting and bookkeeping functions.
• Ensure the agency’s financial management system reconciles with the Auditor's records on a monthly basis.
• Certify the accuracy of the agency’s financial records and accounts.
• Control the flow of appropriated funds for all accounts within the agency.
• Manage and direct the agency’s procurement activities, including everything from major expenditures to office supplies.
• Monitor cash management procedures and ensures federal funds are drawn down as necessary and prepares or reviews corresponding reports of collection.
• Research and resolve difficult accounting issues using sources such as the Indiana Code, Code of Federal Regulations and various governmental accounting manuals.
• Prepare or oversee the preparation of adjusting journal entries and interdepartmental billings, and ensures adequate supporting documentation is provided.
• Must ensure that all accounts are closed at the appropriate fiscal year end and that federal funds are allocated within specific time frames.

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.

This position is exempt from overtime compensation for additional work hours which may be required to complete essential functions or other assigned work. Exempt employees may work more than 75 hours in a pay period without additional compensation and must report a minimum of 75 hours per pay period of work hours and/or paid leave taken to receive their base biweekly salary.

What You'll Need For Success

• Extensive PeopleSoft financial skills required.
• Knowledge of State of Indiana Budget procedures and policies, plus working knowledge of BUDSTARS, or ability/willingness to quickly gain that knowledge.
• Thorough knowledge of and ability to interpret and apply the theories, principles, laws and techniques regarding state and federal governmental accounting, budgeting and auditing.
• Extensive knowledge of GAAP, GASB, GAGAS, GAAS and other applicable accounting guidelines.
• Ability to accurately review, track and analyze financial data.
• Ability to understand and write reports, data collection and reporting procedures.
• Ability to analyze and interpret information pertaining to fiscal accounts, contracts, records and financial reports.

A degree is not required. However, at least 6+ years of experience in accounting, auditing, business administration, financial management/analysis, or related experience and four(4) years of full-time experience in an administrative, supervisory, or management capacity applying the outlined knowledge, skills, and abilities in a similar role may be considered.

Individuals should have the ability to perform essential functions with or without reasonable accommodation.

Supervisory Responsibilities/Direct Reports

This role may provide direct supervision for one or more staff members.

Benefits Of Employment With The State Of Indiana

• Three (3) medical plan options (including RX coverage) as well as vision and dental plans
• Wellness Rewards Program: Complete wellness activities to earn gift card rewards
• Health savings account, which includes bi-weekly state contribution
• Deferred compensation 457(b) account (similar to 401(k) plan) with employer match
• Two (2) fully-funded pension plan options
• A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
• 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
• Up to 15 hours of paid community service leave
• Combined 180 hours of paid vacation, personal, and sick leave time off
• 12 paid holidays, 14 on election years
• Education Reimbursement Program
• Group life insurance
• Referral Bonus program
• Employee assistance program that allows for covered behavioral health visits
• Qualified employer for the Public Service Loan Forgiveness Program
• Free Parking for most positions
• Free LinkedIn Learning access

Equal Employment Opportunity

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at [e-mail] .