Fiscal Coordinator

Tompkins County; New York (NY); On-site; USD 40,000 - 57,000; Full time

Job summary

Tompkins County is seeking a Fiscal Coordinator to manage fiscal and administrative support for a department or cross-department teams in Ithaca, NY. The role develops and maintains accounting systems and coordinates with the Department of Finance.

Strong analytical and leadership skills are essential for successful budgeting and compliance. The ideal candidate will have a relevant degree with several years of administrative/financial analysis experience, plus excellent communication.

Qualifications

• Bachelor's degree plus 3 years in high-level admin or budget/financial analysis
• Associate's degree plus 5 years in high-level admin or budget/financial analysis
• Combination of training and experience equal to these requirements

Responsibilities

• Develop and maintain a budget, grant monitoring, and analysis system
• Prepare detailed financial reports to monitor expenditures and revenues
• Lead budget preparation, forecasting, and related reports
• Oversee billing procedures and fee collection where applicable
• Supervise staff involved in revenue collection and coordinate with Finance and NYS partners

Skills

Budget analysis

Financial analysis

Administrative support

Grant management

Education

Bachelor's degree in Business, Public Administration, Accounting or related field

Associate's degree in Business, Public Administration, Accounting or related field

Tools

Excel

Database software

Financial software

Job description

TOMPKINS COUNTY CIVIL SERVICEVACANCY

Inclusion Through Diversity

OPEN TO THE PUBLIC

Tompkins County Department of Human Resources Office

125 E. Court Street Ithaca, NY 14850

Tompkins County is an Equal Opportunity/Affirmative Action employer. Minorities and women are encouraged to apply

TITLE: Fiscal Coordinator

SALARY: $35.51/hour

TYPE OF EMPLOYMENT: Full Time

ISSUE DATE: 10/19/26

THE FINAL DATE TO FILE APPLICATIONS: 11/09/26

DATE THAT THIS ANNOUNCEMENT SHOULD BE REMOVED FROM POSTING: 11/10/26

RESIDENCY: Candidates must have been legal residents of Tompkins County or one of the six adjoining counties (Cayuga, Chemung, Cortland, Schuyler, Seneca, Tioga) for at least one month immediately preceding the date of application and maintain residency. For Examinations: The eligible list resulting from the examination will be established in accordance with the final earned numerical ratings of passing candidates regardless of residence. A municipality or district may exercise its right under section 23-4-a. of Civil Service Law to request a certification of eligible candidates who have been residents of that municipality or district for at least one month prior to appointment. After the names of residents have been exhausted, Tompkins County must then certify the names of non-residents on the list.

Hire Rate to increase to $36.58/hour in 2027. Working Rate: $38.51/hour after nine months of service. This position is with Tompkins County's Highway Department. This is an approved HELP title. No examination is required.

MINIMUM QUALIFICATIONS:

• (a) Graduation from a regionally accredited or New York State registered four year college or university with a Bachelor's Degree in Business, Public Administration, Accounting, or related field AND three years of full-time paid (or the equivalent part-time and/or volunteer) experience in a high-level administrative role, or performing budget system analysis, accounting, data systems, or financial analysis; OR
• (b) Graduation from a regionally accredited or New York State registered two year college with an Associate's degree in Business, Public Administration, Accounting, or related field AND five years of full-time (or the equivalent part-time and/or volunteer experience) experience in a high-level administrative role, or performing budget system analysis, accounting, data systems, or financial analysis; OR
• (c) Any combination of training and experience equal to or greater than that defined in (a) or (b) above.

Tompkins County is Committed to Equity and Inclusion. We encourage those with similar values to apply.

DISTINGUISHING FEATURES OF THE CLASS:

This position is primarily responsible for managing fiscal and administrative support functions for a department or across two or more departments. The employee is responsible for recommending, developing, and maintaining the accounting and financial management systems and facilitating communication within and between departments, and the Department of Finance. An employee in this position exercises considerable interpersonal skills - teaching, guiding and counseling both staff and contractors, as well as interfacing with the fiscal team at the New York State level. Internal contacts are with employees across divisions and require professional collaboration on overlapping financial projects and accounting issues. External contacts are with subcontractors, the County’s Finance Department and the fiscal team at the New York State level. The work involves performing complex financial record keeping, auditing and other fiscal functions at a high level of autonomy. The incumbent is responsible for planning, organizing, monitoring and supervising all aspects of the financial management programs. Budget preparation, monitoring, forecasting and analysis, including related reports, are also requirements of this position. The work is performed under the general direction of the Department Head or their designee. Supervision is exercised over assigned subordinate fiscal personnel. The incumbent will perform all related duties as required.

TYPICAL WORK ACTIVITIES:

• May develop and maintain a budget and grant monitoring and analysis system
• Prepares detailed financial reports and spreadsheets for the purpose of monitoring expenditures and revenues
• Assists in financial planning and policy recommendation
• Assists in developing and implementing contracts as required
• Assists in budget preparation and related reports
• Develops billing procedures and oversees fee collection where applicable
• Supervises staff involved in revenue collection and interacts with the Finance Department and other professional staff as required
• Collects and analyzes financial and program data
• Oversee reimbursements to the County Transportation Planning budget, subrecipients and third-party vendors
• Develop systems to reconcile Federal and State grants in accordance with the FTA regulations and guidelines, including implementing the systems and procedures and monitoring results
• Lead monitoring and management of the primary Transportation Planning budgets, including budget adjustments;tracking revenues and expenditures; and identifying line items that are either getting close to being overspent or underspent
• Support Department of Planning and Sustainability fiscal and budgetary staff as needed
• Work with subrecipients, the County and other third-party vendors to collect back up and process reimbursements from Federal and State grants
• Take minutes at relevant meetings
• Manage travel and training booking and reimbursements from New York State Department of Transportation in compliance with all County, State and Federal requirements
• Assist with cross departmental accounting and other financial tasks as directed

KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:

• Thorough knowledge of the principles, procedures and terminology used in the organization and implementation of a financial management system
• Thorough knowledge of computer operations with regard to data bases, spreadsheet and analytical software
• Thorough knowledge of the procedures used in conducting cost analysis and project planning
• Working knowledge of financial analysis
• Ability to solve problems and define priorities
• Ability to plan, organize and present ideas clearly and concisely, both orally and in writing
• Ability to assign and supervise work
• Ability to analyze and organize complex data and prepare records and reports
• Ability to interact effectively with other County departments; and
• The employee’s physical and mental condition shall be commensurate with the demands of the position
• Thorough knowledge of the principles, procedures and terminology used in the organization and implementation of grant management
• Working knowledge of grant analysis
• Thorough knowledge of Tompkins County administrative policies and ability to understand compliance-related policy as defined by State and Federal partners
• Ability to organize Federal and State grants from the FTA and the New York State Department of Transportation

PHYSICAL, MENTAL AND ENVIRONMENTAL DEMANDS:

The employee must be able to sit for extended periods of time within a standard work day. Other types of physical effort are minimal with the exception of the occasional requirement to lift boxes of office supplies and paper goods up to twenty pounds. The incumbent’s visual acuity must be sufficient to enable him or her to see and accurately work with information on a computer screen. The employee must have the physical ability to manipulate a computer keyboard and other types of office equipment. These fine motor skills include adequate hand/eye coordination and the full use of fingers, hands and arms to perform the essential functions of this job. The employee’s hearing must be sufficiently acute to enable him or her to hear, understand and carry out verbal instructions. The employee must be able to verbally communicate. The psychological demands are moderate and consist of unpredictable fluctuations in work volume, priority and occasional rush orders or conflicting deadlines. Environmental factors include the ability to work cooperatively in close physical proximity with others. He or she may occasionally be required to work alone. Almost all work is performed indoors in a temperature controlled environment, so excessive heat, cold, humidity, noise, etc., are not factors that are significant to this job.