Fiscal Coordinator

City of New York; New York (NY); On-site; USD 71,000 - 105,000; Full time

Job summary

City of New York seeks an Administrative Manager to backfill a Fiscal Coordinator role within the Grants Fiscal Management unit. The position supports daily financial operations, from processing imprests to coordinating HR tasks, recruitment, onboarding, and staff departures, while ensuring regulatory compliance.

The role reports to the Deputy Director of Fiscal Affairs and requires strong communication, analytical, and project coordination skills in a fast-paced city government environment.

Qualifications

• Bachelor's degree or higher with 4–6 years of clerical/administrative experience including staff supervision.
• 18 months of supervisory experience in administrative/managerial roles as described in the posting.
• Experience coordinating HR activities, onboarding, and staff departures is preferred.

Skills

Communication

Presentation

Interpersonal skills

Documentation

Education

Bachelor's degree

Associate degree

High school diploma

Tools

FMS3

MS Excel

Power BI

Microsoft Word

PowerPoint

Teams

Co-Pilot

Job description

IN ORDER TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE SERVING PERMANENTLY IN THE TITLE OF ADMINISTRATIVE MANAGER, OR MUST BE REACHABLE ON THE CURRENT ADMINISTRATIVE MANAGER LIST.

The fiscal unit within Grants Fiscal Management is seeking to backfill vacant Fiscal Coordinator position. The Fiscal Affairs unit is responsible for paying all expenses and collecting all the revenue associated with the agency’s annual billion-dollar budget. Fiscal Affairs processes 35,000 invoices annually and collect over $300 million in grant reimbursements annually. Additionally, the unit manages the agency’s employee related fiscal transactions such as but not limited to the P-card, the union annuity distribution, employee travel reimbursements, petty cash disbursements, etc. Further, the unit handles special assignments such as the annual single audit, the annual payment card industry (PCI) compliance review & recertification and other budgetary functions such as the annual inactive capital encumbrance lapse, accrual clearing and many others.

Under the general supervisor of the Deputy Director of Fiscal Affairs, he or she will assist in coordinating and expediting the accurate detail completion of daily transactions, act as an internal administrative liaison with responsibilities between Deputy Director, Support Services, Accounts Payable, Contract Payment and Revenue & Account Receivables work unit. The Coordinator will fill in operational gaps caused by new projects and/or competing deadlines. For support Services under the direction of work unit supervisor, Coordinator will review and process imprest reimbursement vouchers, conduct review of agency’s monthly P-card submission packages, monitor and track imprest funds and personal expense checking accounts and serve as backup for travel request processing and monitoring. Fiscal Coordinator will also be responsible for coordination with HR, IT&T and Facilities for recruitment, onboarding, and staff departures, monitor, track, process and report on all new job postings and promotions. Coordinator will monitor all staff leave and overtime requests from work units. Lastly Coordinator will prepare ad hoc reports and analysis for Executive and Deputy Director related to all responsibilities.

This role must be backfilled for the unit to perform its mission critical functions and ensure regulatory compliance with City, State and Federal laws.

Location: 55 Water St NY, NY
Shift/Office hours: Monday - Friday, 9 am - 5 pm

ADM MANAGER-NON-MGRL FRM M1/M2 - 1002C

Minimum Qualifications

• A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
• An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
• A four-year high school diploma or its educational equivalent and six years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
• Education and/or experience equivalent to "1", "2" or "3" above. However, all candidates must possess the 18 months of administrative, managerial, executive or supervisory experience as described in "1", "2" or "3" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the administrative, managerial, executive or supervisory experience described in "1", "2" or "3" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

Preferred Skills

Excellent communication, presentation and interpersonal skills. Strong ability to do independent research by sourcing and reviewing City rules and regulations, ability to present findings in a clear and concise manner. Proficiency or working knowledge of Financial Management System (FMS3). Proficiency in business analysis using MS Excel at minimum, Power BI a plus. Proficiency with Microsoft Word, PowerPoint, Teams, and Co-Pilot a plus.

55a Program

TBD

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

, $70,560.00 – $105,486.00