Fiscal Assistant Senior

NMSU Conference Services; Las Cruces (NM); On-site; USD 36,000 - 42,000; Full time

Job summary

NMSU Conference Services is seeking a Fiscal Assistant Senior in Las Cruces, NM. This full-time role supports post-award monitoring of funding sources, ensures compliance with policies, and processes fiscal documents with appropriate approvals.

The position offers a standard M-F, 8-5 schedule, an hourly rate around $17.85, and belongs to a bargaining unit with AFSCME. Application review closes Sep 7, 2026.

Qualifications

• GAAP understanding preferred.
• High School diploma plus 3 years of relevant experience or an Associate’s required.
• Degree plus 1 year of relevant experience required.

Responsibilities

• Post award monitoring of restricted and unrestricted funding sources, ensuring compliance with policy, procedure, funding source terms and conditions, and audit requirements.
• Review travel expense reports, direct payment requests, procurement card transactions, and other fiscal documents including deposit of funds from sales submitted by college staff, securing all necessary approvals.
• Serve as primary contact to fiscal support staff within the college.

Skills

GAAP understanding

Education

High School diploma + 3 years of relevant experience or an Associate’s

Degree + 1 year of relevant experience

Job description

• 503924
• Las Cruces, New Mexico, United States
• Staff
• Staff Full-time
• Closing at: Sep 7 2026 - 23:55 MDT

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Department Contact: Tim Nesbitt, 575-646-4646, [e-mail]

Internal or External Search: External - Open to all applicants

Advertising Summary: The department of Agriculture and Home Economics College Business Resource Planning invites you to apply for the position of Fiscal Assistant III.

Position Details

Position Title: Fiscal Assistant Senior

College/Division: Agricultural,Consumer & Env Sci Col

Department: 300100-AG AND HOME ECON COL BUS RES PLNG

Location: Las Cruces

Target Hourly/Salary Rate: $17.85

Appointment Full-time Equivalency: 1.0

FLSA Status: Non-Exempt

Bargaining Unit Announcement: This is a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).

Contingent Upon Funding: Contingent upon funding

Standard Work Schedule: Standard (M-F, 8-5)

Job Duties and Responsibilities

• This position's focus is on post award monitoring of restricted and unrestricted funding sources, ensuring compliance with policy, procedure, funding source terms and conditions, and uniform administrative requirements, cost principles and audit requirements.
• This position reviews travel expense reports, direct payment requests, procurement card transactions, and other fiscal documents including deposit of funds from sales submitted by college staff, secures all appropriate approval signatures, and uploads same to the NMSU central business function for process completion.
• This position serves as a primary point of contact to fiscal support staff working within the college.

Qualifications

Required Education and Experience

• High School diploma + 3 years of relevant experience or an Associate’s
• Degree + 1 year of relevant experience.

Preferred Qualifications

• General understanding of general accepted accounting principles and procedures.

Working Conditions and Physical Effort

Environment: Work is normally performed in a typical interior/office work environment.

Physical Effort: No or very limited physical effort required.

Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking.

Risk: No or very limited exposure to physical risk.

Recruitment Summary

We are New Mexico’s land‑grant institution and a comprehensive research university dedicated to teaching, research public service and outreach at all levels. NMSU is a welcoming community of talented faculty, staff and students who are working together to make a difference. We are a NASA Space Grant College, a Hispanic‑serving institution (HSI), a minority‑serving institution (MSI) and home to the first Honors College in New Mexico. We offer an accessible education that shapes bright futures.

NMSU provides learning opportunities to a diverse population of students and community members at four campuses, Cooperative Extension offices located in each of New Mexico’s 33 counties, 12 research and science centers, and through distance education.

NMSU Global Campus

Since 1888, NMSU Global Campus provides flexible, career-focused online education that helps our students transform their lives – and the lives of the people they love – through over 70 degree and certificate programs, skill‑building microlearning courses, and career and talent development.

NMSU Main Campus

Located in Las Cruces, NM, New Mexico State University's 900-acre main campus is located at the crossroads of I-10 and I-25 in the Southwestern United States. As a thriving center of higher education, deeply rooted in the regional tradition, its role as a comprehensive university is recognized throughout the state.

Doña Ana Community College

Founded in 1973 in collaboration with local school districts to support occupational education, DACC is now a leading community college that provides transformative educational opportunities that meet the workforce needs of Doña Ana County. With a focus on access, innovation and excellence, DACC offers over ninety degrees and certificates, adult education, specialized workforce training, and small business assistance.

Alamogordo Campus

Established in 1958 to serve the needs of the airmen and families stationed at Holloman Air Force Base located only 10 miles west of Alamogordo, NMSUA is a community college with a long history of excellence that is supported by a caring community of hard‑working students and dedicated faculty and staff. The campus is situated “on the hill” above Alamogordo and provides inspiring views of the city and the Tularosa Basin, offering the perfect venue for creative and motivated learning.

Grants Campus

NMSU Grants was established as a branch of New Mexico State University in 1968 through the cooperative efforts of New Mexico State University and Grants Municipal Schools. As a two‑year branch community college, NMSU Grants serves the local communities in Cibola and McKinley counties, including the Pueblos of Acoma, Laguna, and Zuni, as well as Tohajiilee, San Mateo, San Rafael, Cubero, the City of Grants, and the Village of Milan.

EEO Statement

New Mexico State University does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, marital status, disability, genetic information, age, military service, or other non‑merit factor.

Requesting an Accommodation

Individuals with disabilities are encouraged to apply. In compliance with the Americans with Disabilities Act (ADA), the Rehabilitation Act of 1973, and New Mexico State University policy, if you have a disability and would like to request an accommodation in order to apply, interview, or complete onboarding for a position with New Mexico State University, or if you cannot use the online application system, please visit our Accessibility & Accommodations page to initiate an accommodation request